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Job summary

Main area
Procurement
Grade
Apprenticeships: Apprenticeship
Contract
Apprenticeship: 18 months
Hours
  • Full time
  • Home or remote working
37.5 hours per week (Monday to Friday, Min two days per week in office)
Job ref
358-7996628-COR
Employer
University Hospitals of Leicester NHS Trust
Employer type
NHS
Site
Leicestershire County Council
Town
Leicester
Salary
£15,600 £300 per week for first 12 months, minimum wage after 12 months
Salary period
Yearly
Closing
08/07/2026 23:59

Employer heading

University Hospitals of Leicester NHS Trust logo

Procurement Apprentice Administrator

Apprenticeships: Apprenticeship

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Job overview

Working in a supported learning environment to develop the skills and knowledge which will assist the apprentice to complete their qualification and secure employment and progress in their career in the future within Administration Services.

The Trust welcomes recent school leavers to this role. If you do not yet have your exam results, please enter your predicted grades, and indicate this within your application.

For more information on our Business Administration Apprenticeship Programme, please use the below link;

Business Administration Level 3 Podcast - UHL Connect

Main duties of the job

The Apprentice Administrator will provide a variety of administrative and clerical duties to support the category team to ensure the Trust obtains the best possible value in the procurement and / or delivery of goods and services.

The Apprentice will work closely with the Category Team, Inventory & Supplies, Performance and Governance Team to deliver key result, as well as support category leads when working internally with Trust staff on a regular basis during procurement activities.

Working for our organisation

Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).

We have four primary goals: 

  • high-quality care for all, 
  • being a great place to work, 
  • partnerships for impact, and 
  • research and education excellence

And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.

Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:

  • we are compassionate,
  • we are proud, 
  • we are inclusive, and 
  • we are one team 

This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.

About the University Hospitals of Leicester NHS Trust:

About us - University Hospitals of Leicester NHS Trust

Detailed job description and main responsibilities

Assist the Category Teams by researching products and services to support procurement activities

Arrange meetings, events such as product review sessions, request product samples to support category leads with procurement activities

Compile, review and analyse electronic data from the Trusts reporting systems

Assist in covering the procurement mailbox, new supplier forms and D&B credit reports

Assist in resolving product, invoice or service queries relating to contracts and liaising with team members to follow up on issues

Provide information on services or products by effectively communicating to colleagues or other staff members where necessary

Review spend comparison reports for the team and take follow up actions

Provide general administration duties for the category team and maintain accurate information using the Trusts electronic systems

Undertake specific projects as directed by the category team

Assist in the coordination and preparation of upload documents for new products to be added to the Trusts internal catalogue

Assist in preparing scoping documents for submission to the category towers including usage reports

Develop a knowledge of the Standard Operating Procedures

Ensure that confidentiality is maintained at all times

Assist and support the category team in with steps within a required procurement process

To undertake a development programme leading to a National Standard/ Framework as part of an apprenticeship

Complete the Apprenticeships Standard/Framework within the agreed timescales

To understand the roles within the Procurement, Supplies and Performance and Governance and provide assistance when required.

Person specification

Qualifications

Essential criteria
  • 5 GCSE’s including 9 -4 in Maths and English

Analytical and Judgement skills

Essential criteria
  • Evidence of ability to undertake analytical work and make judgements

Experience

Essential criteria
  • Working as part of a team
  • Use of Microsoft applications

Communication and relationship skills

Essential criteria
  • Good verbal skills
  • Good written skills
  • Flexible approach to work
  • Self motivated
  • Willingness to learn and apply that learning in the workplace
  • Willingness to be flexible in approach and attitude

Knowledge and Skills

Essential criteria
  • Initiative
  • Follows instructions
  • Understanding of Confidentiality and Data Protection
  • Attention to detail

Planning and Organisational Skills

Essential criteria
  • Organise workload
  • Prioritise workload

Equality and Diversity

Essential criteria
  • Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.

Commitment to Trust Values and Behaviours

Essential criteria
  • Must be able to demonstrate behaviours consistent with the Trust’s Values and Behaviours

Employer certification / accreditation badges

Apprenticeships logoCare quality commission - Goodhttps://www.gov.uk/government/publications/kickstart-scheme-employer-resources/kickstart-scheme-brand-guidelinesMindful employer.  Being positive about mental health.Disability confident committedHappy to Talk Flexible Working

Documents to download

Apply online now

Further details / informal visits contact

Name
Dan Bromley
Job title
Category Manager
Email address
[email protected]
Telephone number
07484 411 863
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