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Job summary

Main area
Rostering and Resourcing
Grade
NHS AfC: Band 4
Contract
9 months (Fixed term contract to cover maternity leave.)
Hours
Part time - 18 hours per week
Job ref
357-LN-426-25-QIA895-B
Employer
United Lincolnshire Teaching Hospitals NHS Trust
Employer type
NHS
Site
United Lincolnshire Teaching Hospitals
Town
Lincoln
Salary
£27,485 - £30,162 (£13,192- £14,477 per annum pro rota)
Salary period
Yearly
Closing
04/09/2025 23:59
Interview date
11/09/2025

Employer heading

NHS

Rostering and Resourcing Co-Ordinator Band 4

NHS AfC: Band 4

We recognise that outstanding care can only be delivered through our people.  We want to attract people who can help us deliver our vision. We want in return to help people achieve what they wish in their careers in the NHS at ULTH.

We are always keen to welcome highly skilled, committed and compassionate individuals to our hospitals – people who put patients at the heart of everything they do and are ready to help us achieve our vision.

Our values guide everything we do. They are:

  • Patient-centred – Putting patients at the heart of everything we do, listening and responding to their needs and wishes.
  • Safety – Following ULTH and professional guidelines. Speaking up to make sure patients and staff are safe from harm.
  • Excellence – Striving to be the best that we can be. Innovating and learning from others.
  • Compassion – Caring for patients and their loved ones in ways we would want for our friends and family.
  • Respect – Behaving and using language that demonstrates respect and courtesy to others. Zero tolerance to bullying, inequality, prejudice and discrimination.

If you believe in them too, then you are ready to join the ULTH team.

We’ve taken great pride in building working environments where staff always feel valued, cared for and part of a team. Without doubt this is a challenging yet very rewarding job that is at the centre of health and care in Lincolnshire - making a positive difference to our patients.

Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people. We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of £710 million (22/23) and we employ nearly 8,600 people.

Our Board have recently agreed a new vision statement – “Outstanding Care Personally Delivered” – stating their ambition for our Trust to be among the best.

We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.

Our latest CQC report increased our ratings for being effective and well-led from ‘Requires Improvement’ to ‘Good’. Our rating for caring remained as ‘Good’.

This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated.

So, what is in it for you?

  • Flexible working: Depending on the needs of your role, we will consider requests for flexible and/or part-time working for whatever reason you should need it. We recognise flexible working will not look the same for everyone, because it depends on the nature of the role and the needs of the individual.

Types of flexibility could include:

  • Part-time - less than 37.5 hours per week.
  • Off-site/remote working - working from home or other sites for part or all the week.
  • Compressed hours – usually full-time hours but over fewer days or shifts.
  • Staggered hours – having different start and finish times.
  • Set shift patterns – to allow for predictability
  • NHS Pension: A generous and flexible pension scheme with contributions from us as your employer fully protected against inflation and guaranteed by the government
  • Annual Leave: Starting at 27 days a year, rising to 33 days after 10 years plus eight bank holidays (for staff covered by Agenda for Change) For Medical Workforce positions (Consultant and Specialty Doctor), the full-time entitlement commences from 32 days per annum. For all other Medical Workforce positions, the full-time entitlement commences from 27 days per annum.
  • Bank working: The chance to work extra hours at enhanced rates and we will pay you weekly too, ideal if your income needs a quick boost.

In addition, there is more.

  • Family & Childcare: Including on-site nurseries at Lincoln County Hospital and Pilgrim Hospital Boston, maternity, paternity, adoption & shared parental leave following a set period of employment.
  • Health & Wellbeing: including counselling, mental health first aid, physiotherapy, eye tests.
  • Learning & Development including Lincolnshire Talent Academy, leadership training, medical education, clinical education, Lincolnshire clinical research
  •  Financial support and benefits including Cycle2Work, car lease scheme, home electronics. Free on-site parking and free tea and coffee and the ability to save and borrow through your salary.
  •  Rewards & Recognition including staff awards, long service awards, retirement awards, examples of excellence and staff lottery.

Enjoy a better quality of life in one of the UK’s most welcoming counties. Whether you’re taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire welcomes everyone. Discover a range of rewarding health and social care careers in a county that’s friendly, fascinating, affordable and brimming with everything you need to live a happy life. Visit beinlincolnshire.com to find out more.

Job overview

The Rostering and Resourcing team continues it's journey to support temporary staffing needs or managing the system for health roster, training or supporting our clinical colleagues, this role is varied and interesting. 

Hybrid working available, minimum one day office based. 

Main duties of the job

To Support the team to deliver and take responsibility for:

  • working with service lines to ensure that all new starters and leavers are correctly set up on the system
  • responsible for ensuring that all relevant elements of training and development are correctly set up on the system and the correct dates are recorded
  • working with service lines to ensure that all the relevant elements of roles skill mix are correctly recorded on the system
  • working with Service lines to encourage adherence to the Rostering Policy 
  • To support in ongoing projects such as centralisation of rostering

Working for our organisation

Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service.

 

United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment.  From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.

 

Pilgrim Hospital is situated in beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.

 

Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.

 

Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.

 

This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.

 

The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).

Detailed job description and main responsibilities

To contribute and participate in the development of the Operational Functions of Health Roster being adaptable and flexible to your approach to managing change. 

Supporting across group but pre-dominantly working within the health roster team supporting United Lincolnshire Teaching Hospital. 

Do you have great customer service skills, excellent verbal and written communication, can you meet the essential criteria in the job description if so this is the role for you, working for a great organisation and within a great team.

Person specification

Qualifications

Essential criteria
  • National Vocational Level (NVQ) 3 within Customer Service or Administration or equivalent experience.
  • Recent and continued professional development (CPD)
Desirable criteria
  • Allocate Accreditation or Health Roster Experience
  • European Computer Driving Licence

Previous Experience

Essential criteria
  • Experience of working in a busy administrative environment, delivering a full range of secretarial and administrative procedures
  • Previous experience of working with a range of clinical and/or corporate systems such as e-rostering
  • Previous experience in organising and planning activities and being able to react to changes as required
  • Management of records and information in an office environment.
  • Previous experience of establishing and maintaining new systems of working
  • Previous experience and knowledge of clinical or corporate systems
Desirable criteria
  • Previous experience of ESR
  • Previous experience of Health Roster systems
  • Previous experience of working in the NHS
  • Previous experience of Bank Staff Systems

Evidence of particular knowledge, skills and Aptitudes

Essential criteria
  • Good communication skills
  • Good IT skills and experience in use of relevant software packages including Excel, Word, Outlook, ESR, PowerPoint
  • Good organisational skills – able to manage busy workload, prioritise work and have a good attention to detail
  • Knowledge of confidentiality and data protection legislation and is able to use discretion where necessary
  • Ability to evidence/demonstrate key values and behaviours in line with the Trust framework

Specific Requirements

Essential criteria
  • Ability to work under pressure
  • Excellent telephone manner.
  • Ability to meet the travel requirements of the post including working across Trust Sites as required.

Employer certification / accreditation badges

Veteran AwareApprenticeships logoNo smoking policyAge positiveImproving working livesArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerNHS Rainbow badgeStep into healthBronze Trailblazer by Race Equality MattersHappy to Talk Flexible WorkingOne Workforce Lincolnshire ICS

Applicant requirements

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Tara Barks
Job title
Rostering and Resourcing Lead
Email address
[email protected]
Telephone number
07583 137696
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