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Job summary

Main area
Administrative and Clerical
Grade
NHS AfC: Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
391-NMUH-8324564
Employer
Royal Free London NHS Foundation Trust
Employer type
NHS
Site
Barnet Hospital
Town
Barnet
Salary
£33,262 - £36,027 Inclusive of Outer London HCAS, per annum
Salary period
Yearly
Closing
06/11/2026 23:59
NHS

Band 4 – Medical Rostering Officer

NHS AfC: Band 4

Our trust has over 17,000 staff serving 2 million patients every year. It comprises Barnet Hospital, Chase Farm Hospital, the Royal Free Hospital, North Middlesex University Hospital and more than 30 services in the community.  This larger scale organisation provides an unprecedented opportunity for us to continue our pioneering work, particularly in finding ways to deliver even better care to our patients.

Our mission is to deliver world class care and expertise in our clinical services, underpinned by world class teaching and research and we will continue to measure our progress against our five governing objectives: excellent outcomes, excellent patient and staff experience, excellent value for taxpayers’ money, being safe and meeting our external duties, and building a strong organisation.

Everyone is welcome at Royal Free London NHS Foundation Trust. We're proud of our diversity and we continue to undertake new initiatives to advance equality for LGBT+, BME, gender equality, staff carers and people with disabilities and lived experiences to promote good relations and understanding between our staff.

Artificial intelligence (AI) is a set of technology that can perform various tasks that typically required human intelligence. Your application is your opportunity to demonstrate to us how you meet the requirements of the role. We recognise that AI tools can support accessibility, equity and confidence for applicants. However, it’s important that examples and responses genuinely reflect your own experience and abilities, as these will be explored further during the selection process. AI must not be used to provide misleading or false information during any stage of the application journey. Further guidance can be found in the NLPSS Applicant Toolkit https://royalfree.pagetiger.com/cuuomnr/1.

Click here to view our video Welcome to the Royal Free

Royal Free London NHS Foundation Trust is committed to ensuring that its recruitment processes are carried out with integrity, transparency, and fairness for all applicants. To help maintain these standards, we ask candidates to provide accurate and truthful information throughout the recruitment process.

If incorrect or misleading information is identified, this may affect the progression of an application, any employment offer, or continued employment. As part of our due diligence, the company may verify the information provided by applicants and take appropriate action where necessary.

We do not charge applicants any fees at any stage of the recruitment process, including applications, interviews, sponsorship arrangements, pre-employment checks, or employment offers. All vacancies are advertised through TRAC/NHS Jobs and candidates are assessed solely on their skills, qualifications, experience, and suitability for the role. If you are asked to make a payment in connection with an NHS job opportunity, please treat this as suspicious and contact the organisation directly using the details published on our official career's website

Applicants can refer to the Fraud Act 2006 for further information: https://www.legislation.gov.uk/ukpga/2006/35/contents

 

Job overview

The postholder will be responsible for supporting the management of resident doctor and consultant roster management at Barnet and Chase Farm Hospital within the Babies, Children’s, & Young Peoples (BCYP) Division, working closely with the Assistant Service Manager, Service Manager and Divisional Medical Co-ordinator to provide a high quality and cost-effective medical staffing provision to all Health Units within the remit of the Division.

 The postholder will also provide administrative support to the service which will include the arrangement of meetings, supporting with procurement, minutes taking, supporting with data requests and other administrative duties as required by the department.

 Whilst not responsible for the development of consultant rota’s themselves, the postholder will provide support to the team by being a central point of contact for the logging and management of sickness absences in the consultant teams.

 The postholder will be responsible for supporting the management of all resident doctor rosters within their remit and will be required to ensure that these provide optimal cover to the roster, ensure safe staffing levels, and minimise additional spend through the usage of locums.

 The postholder will have a primary base of Barnet Hospital but may be expected to attend the other sites if required and to provide rota support for other directorates within the BCYP division.

 

Main duties of the job

Review weekly rosters highlighting gaps within these alongside required locum spend after reviews for internal swaps have occurred, ensuring that all roster movements are in accordance with the 2016 TCS for Junior Doctors in Training (England).
 
Support as a point of contact for all resident doctors with Barnet and Chase Farm Hospital, providing updates to departments in the event of short notice sickness absence, and liaise with the relevant Clinical Service Leads and College Tutors to ensure services have adequate cover for safety.
Maintain email groups and a directory of all resident doctor staffing within the division to be used by management as required.
 
Ensure a clear audit trail of all shift swaps is maintained with any arising gaps paid at the agreed rates.
 
Review rosters on a weekly basis to incorporate specialist interest clinic provision for all registrar staffing as able, whilst allocating this on a fair and consistent basis for developmental purposes.
 
Meet on a regular basis with the Divisional Financial Accounts management team to ensure all staffing budgeted to the medical rosters are correct, escalating any errors to the appropriate Assistant General Manager.
 
Work alongside the clinical rota coordinators to ensure all roster allocations are completed in a timely manner and that all required areas of the department have staffing.

 

Working for our organisation

The Royal Free London NHS Foundation Trust is one of the UK’s biggest and most innovative trusts. Across three main hospitals, our dedicated army of staff care for over 1.6million patients, treat more than 200,000 in A&E, deliver over 8,000 babies and carry out more than 17million tests.

Our size, scale and influence offer you unrivalled career opportunities and a forward-thinking approach to working that works around your lifestyle. From flexible hours and generous benefits, to next level training, we make it easier to take your career to the top

For more information please follow link https://www.royalfreelondonjobs.co.uk/

Detailed job description and main responsibilities

1. Rota Coordination Support
 
1.1 Review weekly rosters highlighting gaps within these alongside required locum spend after reviews for internal swaps have occurred, ensuring that all roster movements are in accordance with the 2016 TCS for Junior Doctors in Training (England).
 
1.2 Support as a point of contact for all resident doctors with Barnet and Chase Farm Hospital, providing updates to departments in the event of short notice sickness absence, and liaise with the relevant Clinical Service Leads and College Tutors to ensure services have adequate cover for safety.
 
1.3 Maintain email groups and a directory of all resident doctor staffing within the division to be used by management as required.
 
1.4 Ensure a clear audit trail of all shift swaps is maintained with any arising gaps paid at the agreed rates.
 
1.5 Review rosters on a weekly basis to incorporate specialist interest clinic provision for all registrar staffing as able, whilst allocating this on a fair and consistent basis for developmental purposes.
 
1.6 Meet on a regular basis with the Divisional Financial Accounts management team to ensure all staffing budgeted to the medical rosters are correct, escalating any errors to the appropriate Assistant General Manager.
 
1.7 Work alongside the clinical rota coordinators to ensure all roster allocations are completed in a timely manner and that all required areas of the department have staffing.
 
1.8 Adhere to all Trust policies and procedures, including Health and Safety, as applicable.
 

2.    Administrative Duties


2.1    To organise and provide administrative support for meetings, steering groups, forums and networks. This includes the ability to take comprehensive minutes, accurately record actions and to ensure that actions are progressed and reported back in a timely manner.

2.2    To produce and circulate agendas and other relevant paperwork for meetings to the required timescales.

2.3    Using standard MS Office software and Microsoft Teams to create and update documents to a high standard, including the creation of presentations, charts, graphs and tables. Checking reports and other documents to ensure these are of a high standard of content and presentation.

2.4    Where appropriate within the Service(s), provide training, guidance and induction to band 2 and band 3 administrative support staff.

2.5    To receive and welcome visitors and calss in courteous manner, in lin with the Trust’s values.

2.6    To deal with invoices and requisitions including scoping best product and value for money.

This list is not exhaustive. For full list of tasks and responsibilities please see Job Description. 

Person specification

Education and professional qualifications

Essential criteria
  • • Degree level or equivalent relevant experience.
Desirable criteria
  • • Project Management qualification.
  • • Allocate eRota management experience.

Experience

Essential criteria
  • • Experience working in an NHS setting, specifically in an acute district hospital setting.
  • • Experience in rota management in a professional setting.
  • • Experience of filing and effective record keeping.
  • • Experience working in a MDT setting with senior colleagues.
Desirable criteria
  • • Previous experience of producing and presenting reports.

Skills and aptitudes

Essential criteria
  • • Excellent organisational skills, with the ability to organise own workloads whilst maintaining service requirements and needs.
  • • Excellent word processing skills.
  • • Strong IT skills, including MS Office package (Word, Excel, etc.)
  • • Experience in managing staff rosters.
  • • Ability to set up and maintain databases.
  • • Ability to manage electronic diaries efficiently and effectively.
  • • Ability to arrange meetings and other events.
  • • Ability to manage and maintain action logs and follow them up with appropriate staffing.
  • • Demonstrable ability to sustain initiative and direction under difficult circumstances.
Desirable criteria
  • • Previous experience with Health Rota system
  • • Previous experience with Locum’s Nest system

Personal qualities and attributes

Essential criteria
  • • Enthusiastic and motivated.
  • • Good interpersonal skills.
  • • Professional approach to work.
Nursing TimesApprenticeships logoNo smoking policyPositive about disabled peopleDisability confident employerTimewise PartnerCare Quality Commission - Requires improvementEnei MemberArmed Forces Covenant

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Roshan Appadoo
Job title
Assistant General Manager
Email address
[email protected]

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