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Detailed job description and main responsibilities

CLINICAL RESPONSIBILITIES

In conjunction with the Stores and Distribution Manager provided a full and comprehensive stock dispensing service within the hospital, to ensure maximum efficiency, safety and economic drug use and to demonstrate professional accountability to enhance patient care. 

• The delivery of a high-quality stock dispensing service and promotion of pharmacy stores service.
• To liaise with storekeepers and Procurement staff with regards to stock issues, urgent requirements, and delivery inaccuracies.
• To ensure that all stock dispensing records are complete and accurate and are attributed to the correct medical team or Consultant.
• To ensure standard operating procedures (SOP’s) are followed and raise any issues to Stores and Distribution Manager with regards to any SOP’s required or in need of amending.
• Ensure daily rolling stock counts have been completed and inaccuracies dealt with or raised to the Stores and Distribution Manager.
• Promotion of high-quality cost-effective stock supply.

• To provide Anaphylactic Shock kits, Cyanide Poisoning kits, Crash’ boxes and ‘Crash’ trolley stock throughout the hospital.
• To monitor the service on a regular basis and to identify and manage any changes necessary to maintain a high-quality responsive service to maximise patient care.

RESPONSIBILITY FOR PATIENTS

 To manage difficult situations involving members of the public.

• Provision of a high-quality counselling service to patients, their representatives, and / or carers to explain the correct and most effective use of their prescribed medications, and any possible side effects, interactions or precautions to be taken and to ensure that the information has been understood by all parties. T
• To analyse and interpret prescriptions and either resolve problems with the prescriber or refer problems to the pharmacist.
• To act as an Accredited Checking Technician (ACT) to expedite the TTA discharge process.

RESPONSIBILITY FOR POLICY AND SERVICE DEVELOPMENT

• To monitor the service on a regular basis and to identify and manage any changes necessary to maintain a high quality responsive service to maximise patient care.

• To work with managers and colleagues to continually improve the quality of services within the overall governance framework.
• To participate in and attend relevant multidisciplinary meetings.

RESPONSIBILITY FOR FINANCIAL AND PHYSICAL RESOURCES

• To supervise the checking and replenishing of the ‘out of hours’ emergency stock cupboard.
• To promote and ensure maximum efficiency, safety and economic drug use

• To oversee a system for the safe storage of ambient and refrigerated medicines within the pharmacy stores and on in-patient wards and departments.
• To oversee the checking of stock entering the department and communicating any discrepancies to the stores and distribution manager.
• To supervise the computerised stock control system and perform random checks.
• To assist with the return of unused stock drugs according to the local ‘returns policy’
• To supervise the cancellation of computer/issue errors and liaises with the computer team to rectify any associated problems.
• To implement a robust system for checking expiry dates and maintaining effective stock rotation for stock in the stores/dispensary.
• To ensure that all drugs for destruction are dealt with according to Health and Safety and departmental procedures.
• To maintain legal records e.g. Controlled Drug Registers.
• To oversee a system for the safe storage and easy retrieval of prescriptions and requisitions where appropriate.
• To ensure that stock is ordered for the stores/dispensary in a cost effective manner, taking into account changes in prescribing practices, items newly approved for inclusion in the hospital Formulary and seasonal fluctuations in drug usage.

RESPONSIBILITY FOR LEADING AND MANAGING

 To work closely with the Stores and Distribution Manager to manage and support the development of the team of Storekeepers, Assistant Technical officers (ATO’s), Pre-registration pharmacy technicians/pharmacists and Portering staff.

• To produce and frequently update procedures for the stock supply of medications to wards and departments within Barnet Hospital.
• To identify and prioritise services to individual and groups of staff according to agreed policies.
• To implement and maintain an effective system for tracking the progress of stock requisitions/orders and communicating with ward/department staff of the progress of urgent medicines.
• To implement a satisfactory ‘To Follow’ service.
• To participate in the technician-checking scheme for accredited technicians.

• To act as an effective role model and to provide pharmaceutical advice and support to members of the multidisciplinary team

RESPONSIBILITY FOR INFORMATION RESOURCES

• To accurately input data into the pharmacy computer system to produce labels and dispense medication (via the JAC system)

• To be familiar with the hospital electronic discharge summaries, and all relevant procedures including the EPMA system
• To act as a super user for the Automated Dispensing Machine inputting new barcodes and updating the database
• To manage inpatient workflow with an efficient use of PTS monitoring with the dispensary team.

RESPONSIBILITY FOR RESEARCH AND DEVELOPMENT

• To support the relevant medical, nursing and pharmacy staff to ensure that clinical trials are run efficiently.

EDUCATIONAL RESPONSIBILITIES

• To contribute to the departmental appraisal and development programme for storekeepers, assistant technical officers and pharmacy porters based in the stores and distribution area.
• Provision and evaluation of the induction and competency based training for new staff.
• To provide on-going training to ensure procedures and legal and professional guidelines are adhered to and followed at all times.
• To train staff in the use of the departmental computer systems, databases and the linked Automated Dispensing machine.
• To act as an A1 Assessor for candidates of the NVQ levels 2 and 3 in Pharmacy.
• To act as an ACPT facilitator to facilitate ACPT course to new candidates according to Trust’s guideline.
• To contribute to the education and training of pharmacy, medical, nursing staff and other healthcare workers.

PROFESSIONAL RESPONSIBILITIES

• To be registered with the General Pharmaceutical Council.

• To always behave in a manner that is professional, positive and polite.
• To be accountable for own professional actions.
• To be responsible for ensuring that he/she remains aware of current developments in Pharmacy.
• To be responsible for his/her own professional development and participate in own ‘Performance and Development Planning’ and continual updating of CPD folder.

ADDITIONAL DUTIES / RESPONSIBILITIES

 To participate in late duty, weekend and Bank Holiday duties as required.

• Participates in dispensing and checking services where needed.
• Other relevant duties as assigned by the Stores and Distribution manager or Head of Department