Job summary
- Main area
- divisional management
- Grade
- NHS AfC: Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 213-CORP-8117456
- Employer
- King's College Hospital NHS Foundation Trust
- Employer type
- NHS
- Site
- Princess Royal University Hospital
- Town
- Bromley
- Salary
- £36,943 - £44,900 per annum inc HCA's
- Salary period
- Yearly
- Closing
- 02/08/2026 23:59
Employer heading
Business Support Co-ordinator - Division A
NHS AfC: Band 5
King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£2.1 billion, 1.5 million patient contacts a year and more than 14,000 staff based across 5 main sites in South East London. The Trust provides a full range of local hospital services across its different sites, and specialist services from King’s College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in the London Borough of Bromley.
We encourage all our staff to have a healthy work/life balance. In doing so, you can apply for flexible working from the beginning of your employment. We offer a range of options which are designed to suit different circumstances and priorities in line with service requirements.
Job overview
To provide admin and operational support to the Divisional Triumvirates and be responsible for the effective management and organisation of their diaries, workload and business functions. To act as secretary and provide administrative support for a range of meetings and committees, ensuring they are organised
in advance, managing systems for the development and distribution of papers, planning future
meetings and for the chasing of agreed actions.
The post holder will be expected to exercise initiative and operate with a high degree of autonomy and minimal supervision. The role will involve prioritising conflicting work demands and effectively communicating verbally and in writing, with a wide range of internal and external colleagues, exercising tact and diplomacy.
The post holder will be responsible for 3 Directors – Divisional Chief, Director of Operations and Director of Nursing.
Main duties of the job
Administration
- To organise and prepare for any meetings that are needed for their Divisional Triumvirate Directors, including organising agendas, preparing papers, sending out relevant documents/packs and managing meeting invites
- To work flexibly with the team and provide cross-cover for all other members of the team during periods of absence and unavailability.
- Manage the diary of the Divisional Triumvirate Directors.
- Manage the inbox of the Divisional Triumvirate Directors if required.
- Setting up relevant IT systems and access and ordering any necessary equipment for the Divisional
Triumvirate Directors and their direct reports. - To be responsible for and manage the necessary shared drives/Sharepoint sites.
- Responsible for co-ordinating filing (paper and electronic) and for maintaining a library of information
complete with an effective audit trail, suitable for external scrutiny. - Organising travel arrangements for the Divisional Triumvirate Directors and any members of their
team (e.g. booking train tickets). - To take the minutes for meetings and committees as required.
- With appropriate support, obtain information from various sites to populate power point
presentations. - Ordering stock and monitoring.
- Ensure proper maintenance, servicing and repair of relevant systems and machines including the
responsibility for reporting faults and following up actions. - Organising all appraisals that the Divisional Triumvirate Directors need to undertake.
- Working with the complaints team to ensure that there is a robust process in place for complaints to
be reviewed and signed off by the necessary Divisional Triumvirate Director. - Assist with and support any recruitment undertaken by the Divisional Triumvirate Directors.
Working for our organisation
The Trust provides a full range of local and specialist services across its five sites. Transforming Healthcare is the vision at the heart of the King’s Strategy – 2026 to 2031. Together, we are pursuing six strategic ambitions: delivering high-quality patient care; being a great place to work; leading pioneering research, innovation and education; building strong and successful partnerships; providing timely and efficient care; and ensuring long-term financial sustainability. Achieving these ambitions will require all of us to work as one Team King’s, united by a shared commitment to our values of being caring, collaborative, inclusive and innovative. By living these values every day, we will transform healthcare for our patients, our communities and each other
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King’s is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.
Detailed job description and main responsibilities
Performance management.
· To appropriately manage the annual leave and sickness for the Divisional Triumvirate Director’s direct reports as and when required.
- Ensure effective and accurate systems and information sharing processes are in line with the Trust and local policies in relation to Healthroster, ESR, the Trust’s financial systems and other ICT manual systems.
Administration
· To organise and prepare for any meetings that are needed for their Divisional Triumvirate Directors, including organising agendas, preparing papers, sending out relevant documents/packs and managing meeting invites
· To work flexibly with the team and provide cross-cover for all other members of the team during periods of absence and unavailability.
· Manage the diary of the Divisional Triumvirate Directors.
· Manage the inbox of the Divisional Triumvirate Directors if required.
· Setting up relevant IT systems and access and ordering any necessary equipment for the Divisional Triumvirate Directors and their direct reports.
· To be responsible for and manage the necessary shared drives/Sharepoint sites.
· Responsible for co-ordinating filing (paper and electronic) and for maintaining a library of information complete with an effective audit trail, suitable for external scrutiny.
· Organising travel arrangements for the Divisional Triumvirate Directors and any members of their team (e.g. booking train tickets).
· To take the minutes for meetings and committees as required.
· With appropriate support, obtain information from various sites to populate power point presentations.
· Ordering stock and monitoring.
· Ensure proper maintenance, servicing and repair of relevant systems and machines including the responsibility for reporting faults and following up actions.
· Organising all appraisals that the Divisional Triumvirate Directors need to undertake.
· Working with the complaints team to ensure that there is a robust process in place for complaints to be reviewed and signed off by the necessary Divisional Triumvirate Director.
· Assist with and support any recruitment undertaken by the Divisional Triumvirate Directors.
Person specification
Education and Qualifications
Essential criteria
- NVQ 4 or equivalent
Knowledge and Experience
Essential criteria
- Previous experience in PA/Senior administrative role
- Experience of meeting and committee management, including coordinating agendas, sending out relevant information and taking minutes.
- Experience of diary management
Skills and Competencies
Essential criteria
- Excellent computer literacy and ability to use Microsoft Word, Excel, PowerPoint and Outlook to a high standard
- Ability to write clear and concise committee and meeting minutes
- Excellent communication skills (written and verbal) including the ability to relate and communicate with patients and staff at all levels and from different professional groups
- Ability to contribute to team working and to develop good working relationships – flexibility in approach and willing to be a ‘team member
- Ability to work under pressure and effectively manage conflicting demands
Employer certification / accreditation badges
Application numbers
Documents to download
Further details / informal visits contact
- Name
- sam dale
- Job title
- Business Manager
- Email address
- [email protected]
- Telephone number
- 01689-863938
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