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Job summary

Main area
Administration
Grade
NHS AfC: Band 4
Contract
22 months (Fixed term: 22 months)
Hours
30 hours per week (Part time - 30 hours per week)
Job ref
282-SB503
Employer
The Royal Marsden NHS Foundation Trust
Employer type
NHS
Site
The Royal Marsden Chelsea
Town
Chelsea
Salary
£31,944 - £34,937 per annum pro rata
Salary period
Yearly
Closing
29/05/2025 23:59

Employer heading

The Royal Marsden NHS Foundation Trust logo

Pharmacy Administrator, Clinical Trials

NHS AfC: Band 4

Job overview

Clinical Trial Pharmacy Administrator, Clinical Trials Band 4 – Cross-site 3 days in Sutton and 1 day in Chelsea (Fixed Term Contract) 
An exciting and unique opportunity has arisen for an enthusiastic, dynamic and self-motivated professional to join our clinical trials team at the Royal Marsden. 
You will be part of a team consisting of Pharmacists, Technicians and Assistants, who are always striving for excellence in all aspects of our work. We are working collaboratively as part of a Multi-Disciplinary Team to ensure we always deliver outstanding care to our patients. 

This is an exciting time to join the Royal Marsden Hospital Clinical Trials Department. Our service is built around providing a high-quality service to our patients and staff of the Trust. The Oak Cancer Centre (a new, state-of-the-art treatment and research facility) opened in June 2023 in Sutton which will speed up the translation of world-leading research into breakthroughs in treatment and care, transforming the lives of cancer patients at The Royal Marsden and beyond.
The hospital has recently introduced the EPIC digital health record system and we are looking to use the full capabilities of this system to support the pharmacy teams and become a more efficient and truly paperless department.

Main duties of the job

  • To support the Pharmacy Clinical Trials Team (PCTT) with study administration in order to ensure the efficient and successful delivery of clinical trials and other studies according to Good Clinical Practice (GCP), standard operating procedures (SOPs), trust policies and all applicable regulations and governance.
  • To provide timely and accurate entry of data and relevant information into appropriate database systems.
  • The post holder will undertake duties involved in the provision of the clinical trials service within the pharmacy department, operating within procedures and current legislation governing the management of clinical trials and pharmaceuticals.

Working for our organisation

The Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services. We have two hospitals – one in Chelsea, London, and one in Sutton, Surrey – as well as a Medical Daycare Unit in Kingston Hospital.

At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That's why the pursuit of excellence lies at the heart of everything we do.

At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits, learning and development opportunities and clear career pathways. There are opportunities to work flexibly across a range of areas and specialities and we welcome flexible working requests from point of hire to support employees work life balance. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements.

Detailed job description and main responsibilities

For further information on this role, please see the attached detailed Job Description and Person Specification

  • Assisting with the implementation of trial paperwork
  •  Assisting with printing, scanning, photocopying and study related documents.
  • Maintaining pharmacy clinical trial site files, computer and written records in an organised  manner.
  • Ensuring filing is completed in a timely manner so all documents can be located easily (including paper manual worksheets from the aseptic unit, where applicable)
  • If required, process protocol amendments promptly and accurately ensuring that pharmacy guides are updated and new procedures are put in place if applicable.
  • Assisting with the reporting of temperature excursions

Person specification

Education/Qualifications

Essential criteria
  • Good general education – GCSE level (Grade A-C in English and Maths) or Numeracy and Literacy functional skills Level 2 (or equivalent)
Desirable criteria
  • NVQ level 2 in Pharmacy Practice and/or NVQ level 3/BTEC equivalent in Pharmaceutical Science
  • Current certified ICH-GCP training
  • Background in oncology
  • Good understanding of medical terminology

Experience

Essential criteria
  • Experience of working with databases
  • Intermediate (or advance) level of using Microsoft Office application especially Microsoft Word and Excel
  • Previous experience of working in a hospital, pharmacy or medical setting
Desirable criteria
  • Experience of working in an administrative role with a proven track record of problem solving
  • Experience of working in a busy environment working independently and exercising judgment and decision-making skills

Skills/Abilities/Knowledge

Essential criteria
  • Ability to prioritise workload and adjust own work in light of unexpected events or changing priorities.
  • To be able to use own initiative organize own work for the day/week and work unsupervised where appropriate.
  • Excellent interpersonal & communication skills with the ability to communicate effectively (both orally and written) with all levels of health professionals.
  • Ability to grasp new concepts quickly
  • Ability to work effectively as part of a team and with staff at all levels
  • Ability to handle sensitive information without comprising confidentiality or trust

Employer certification / accreditation badges

Trust IDApprenticeships logoLondon Living Wage is a voluntary commitment made by employers, who can become accredited with the Living Wage FoundationArmed Forces Covenant Gold AwardDisability confident employerCare quality commission - OutstandingStep into health

Documents to download

Apply online now

Further details / informal visits contact

Name
Rajpreet Sran
Job title
Chief Technician, Clinical Trials
Email address
[email protected]

If you have problems applying, contact

Address
Recruitment Support Team
Telephone
01629 690825
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