Detailed job description and main responsibilities

1.      Project Management 

·       Coordinate and deliver projects within the Trust to achieve beneficial change in line with  SLaM’s strategic objectives.

·       Plan, track and support the implementation of project activities working with senior leads and senior clinicians.

·       Develop and maintain clear project documentation covering the fundamental components of projects (scope, budgets, risks, opportunities and issues and quality requirements). 

·       Coordinate community asset mapping. Develop, maintain and manage a clear database of community assets based on findings from scoping exercise.

·       Deliver timely, accurate, and comprehensive progress reports to ensure project visibility.

·       Support each identified project stage ensuring all relevant milestones are attained and where necessary escalating deviations through project governance to ensure projects remain on schedule, in budget or to quality specification.

·       Administration of project/programme meetings (e.g. preparation of agendas, circulation of papers, capture of actions and other outputs such as process maps) and fulfil role as overall governance and reporting lead for relevant projects/programmes.

·       Participate in and organise project reviews to support with project evaluation including identifying and implementing lessons learned.

·       Coordinate and support the delivery of partnership workshops and organise the logistical arrangements, papers, communications and venues. 

2.      Governance and Reporting 

·       Support the COO office to coordinate, compile and deliver professional slide decks and papers that satisfy Trust governance and reporting requirements. 

·       Receive complex information and produce reports and briefings to senior colleagues in relation to projects. 

·       Coordinate work with clinicians, managers and other staff across the Trust to enable comprehensive and effective reporting to senior internal and external stakeholders, including community partners. 

·       Ensure that reports are appropriately reviewed and validated before they are issued and provide high-quality analysis of the information presented so that stakeholders are given a comprehensive and considered picture of activity, service levels and any relevant issues. 

3. Stakeholder Engagement

·       Proactively support third sector engagement across the Trust, using an Asset Based Community Development approach that builds on the assets that are found in the community and mobilises individuals, associations, and institutions to come together to realise and develop their strengths. 

·       Coordinate and oversee projects in collaboration with stakeholders, liaising with VCSE organisations and clinical staff regularly.

·       Plan and run high level stakeholder events to support service development and increase SLaM visibility within the community and be responsible for supporting other team members in coordinating any partnership or engagement events across the Trust.

·       To support the Care Transformation Programme in building awareness of and form links between all local community connector type roles (community navigators, social prescribers, community connectors) across the Trust.

·       Contribute to and participate in the delivery of partnership workshops, trainings events and  engagement opportunities to various groups of people including internal and external stakeholders. 

·       Coordinate stakeholders, taking account of their levels of influence and particular interests, in a range of situations working autonomously and as part of a team. 

4.       Patient and Carer Race Equality Framework

·       SLaM is working towards being one of the leading trusts in anti-racism by 2026. To support with that goal, this role will support the delivery of the Patient and Carer Race Equality Framework (PCREF), helping the Trust build more equitable, culturally responsive services by strengthening relationships with racialised and underrepresented communities.

3.      Financial Planning and Management

·       Track and report on project budgets.

·       Support as required on projects to enable best value, ensuring that robust and detailed plans are in place to deliver the required level of efficiency savings.

·       Support in procurement processes, including working with senior managers on specification development, liaising closely with procurement, contracting and finance teams, monitoring  progress, raising POs and tracking invoices – providing an end-to-end service support.

5. Personal Development

·       Proactively participate in management supervision, annual objective setting and appraisal processes.

·       Proactively identify continued professional development opportunities.

Rider Clause

This is an outline of the postholder’s duties and responsibilities. It is not intended as an exhaustive  list and may change from time to time to meet the changing needs of the Trust.