Job summary
- Main area
- Endoscopy
- Grade
- NHS AfC: Band 2
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (8-4 or 9-5)
- Job ref
- 391-NMUH-8262359
- Employer
- Royal Free London NHS Foundation Trust
- Employer type
- NHS
- Site
- North Middlesex University Hospital
- Town
- Edmonton
- Salary
- £30,142 Inclusive of Outer HCAS per annum
- Salary period
- Yearly
- Closing
- 11/11/2026 23:59
Employer heading
Endoscopy Receptionist
NHS AfC: Band 2
Our trust has over 17,000 staff serving 2 million patients every year. It comprises Barnet Hospital, Chase Farm Hospital, the Royal Free Hospital, North Middlesex University Hospital and more than 30 services in the community. This larger scale organisation provides an unprecedented opportunity for us to continue our pioneering work, particularly in finding ways to deliver even better care to our patients.
Our mission is to deliver world class care and expertise in our clinical services, underpinned by world class teaching and research and we will continue to measure our progress against our five governing objectives: excellent outcomes, excellent patient and staff experience, excellent value for taxpayers’ money, being safe and meeting our external duties, and building a strong organisation.
Everyone is welcome at Royal Free London NHS Foundation Trust. We're proud of our diversity and we continue to undertake new initiatives to advance equality for LGBT+, BME, gender equality, staff carers and people with disabilities and lived experiences to promote good relations and understanding between our staff.
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Job overview
The endoscopy unit at NMUH is a busy department with up to 4 diagnostic lists running at any given time. The administration team for Endoscopy comprises of 9 staff including 6 waiting list coordinators, 1receptionists and 2 admin assistants.
Main duties of the job
· The post holder will carry out a range of specified activities in the support of Outpatients Clinics centralised services, providing efficient clinical administrative and clerical support in line with service requirements. The post holder will also provide a quality reception service for all users of the Outpatient-based services and the Trust. The post holder will possess transferable skills in all areas of clinical administrative and clerical functions to enable them to support the patient pathway and to increase resilience across the Clinical Administrative and Clerical services.
Working for our organisation
North Mid is part of North Central London integrated care system – consisting of the NHS and Local authority organisations in Camden, Islington, Barnet, Enfield and Haringey. As with other ICS’s, we are working increasingly closely with partners and indeed many of our financial and performance objectives are measured at this system level. Whilst all organisations remain as standalone, statutory bodies we have an ICS infrastructure for making shared decisions and agreeing shared approaches.
We are proud of our staff and want to ensure their training allows them to provide excellent clinical care. We are also a training unit for medical students from UCL and St George’s University Grenada, and for nursing and midwifery students from Middlesex and City Universities.
Detailed job description and main responsibilities
Undertake reception duties and be the first face to face patient contact.
Welcome all patients and queries with compassion, gratitude and positive
body language.
Check patients demographics and contacts during all patients face to face
and non face to face encounters.
Deal with any telephone queries in a welcoming but prompt and efficient
manner, helpout OPD contact centre as and when required.
Provide a customer focused service to patients and be able to communicate effectively and appropriately with patients and all levels of staff.
Book and reschedule patient appointments as per clinical outcome.
Flag line manager in case of any challenges or capacity related challenges.
Respond to emails about appointment queries as directed.
Assist with booking services for patients e.g. transport and internal and external link workers.
To be responsible for the timely processing and distribution of all incoming correspondence relating to patient appointment administration.
Retrieve health records as requested by members of the team: ensuring that all Health Records, provided for clinical administrative purposes, are prepared to departmental standards.
Ensure all correspondence received into the area of work, from whatever
source, is appropriately processed in a timely manner, and to enable an audit trail, aligned to established Standard Operating procedures (SOPs)
Use the hospital PAS system (Careflow) to ensure that all data is correctly
recorded.
Check that all clinic and appointment correspondence is complete and
accurately addressed; and escalate any that need correction to PPCs and team lead.
Assist, where required, the Patient Pathway Coordinators to ensure all
healthcare notes and diagnostic results are available for each patient at the beginning of the clinic session.
Deal with straightforward queries using systems available, escalating more complex queries to the PPC for investigation.
Ensure comprehensive information is captured when taking messages for other members of the team. Where possible, resolve complaints from patients, primary care, and other staff; or refer onwards to senior members of the admin team.
Please see attached job description for more information about this role and working at the North Middlesex University Hospital
Person specification
Qualifications
Essential criteria
- Basic literacy and numeracy skills' or 'Entry Level 2/3
- GCSE or equivalent level education
Experience
Desirable criteria
- Experience of healthcare administrative systems and processes
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Samantha Latty
- Job title
- Assistant Service Manager - Endoscopy Admin
- Email address
- [email protected]
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