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Job summary

Main area
Business Support
Grade
Civil Service EO
Contract
Fixed term: 5 months (until 30th September 2021)
Hours
Full time - 37.5 hours per week
Job ref
919-CM-19262202-EXT
Employer
Public Health England
Employer type
Public (Non NHS)
Site
Fulbourn
Town
Fulbourn
Salary
£25,011 - £30,339 per annum
Salary period
Yearly
Closing
18/04/2021 23:59

Employer heading

Public Health England logo

COVID-19 Vacancy Business Support Officer

Civil Service EO

Public Health England (PHE) is an executive agency of the Department of Health and Social Care providing; strategic leadership, research, advice and support for Government, local authorities and the NHS in protecting and improving the nation’s health

IMPORTANT - PLEASE READ
This is a Non Reserved post under the Civil Service Nationality Rules and is therefore open to UK, Commonwealth and European Economic Area (EEA) Nationals and certain non EEA members. For more information please refer to the supporting documents detailing the Civil Service Nationality Rules.

  • For posts on PHE Civil Service terms and conditions, on appointment the salary is normally the minimum point (see salary range above). This will be dependent on the successful candidate’s current salary and terms and/or equivalent experience. The Civil Service pay structure and progression is different from NHS Agenda for Change, most local authority pay grades and other systems that have annual pay increments. Please see attached an information sheet explaining starting salaries and benefits when joining PHE.
  • For clinically ringfenced AfC or Medical/Dental posts, you must obtain the correct professional registration to be appointed. The pay will follow the AfC or Medical & Dental terms & conditions. You may be asked to provide evidence on previous service whilst we are conducting pre-employment checks to determine starting salaries.

Any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers.

Temporary Appointments: If you are external to the Civil Service, you will take up the post on a Fixed Term appointment, if you are an existing Civil Servant, based outside of PHE, you will take up the post as a loan and if you are an existing PHE member of staff, you will take up the post as either a level transfer or a temporary promotion as per PHE’s Pay and Grading policy. If you are an existing Civil Servant, (in PHE or elsewhere) you must have prior agreement from your Line Manager before applying for this post.

Given the nature of the work of PHE, as a Category 1 department, you may be required in an emergency, if deemed a necessity, to redeploy to another role at short notice. You may also be required to work at any other location, within reasonable travelling distance of your permanent home address, in line with the provisions set out in your contract of employment.

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: PHE website    

On 18 August 2020, the Secretary of State for Health and Social Care announced plans to establish the UK Health Security Agency (UKHSA) and consult on the best future options for strengthening health improvement and other public health functions in the wider system. Public Health England and many of its employees will be in scope for transition to new organisations in Spring 2021. Any new or current employees working for Public Health England during this time, will receive appropriate communications and consultation prior to any formal transfer taking place.  Employees who compulsorily transfer to successor bodies will remain on their existing contractual terms and conditions and this applies both to current employees and those recruited during the transition.  The recruitment, growth & development of our workforce is vital for the continuing success of PHE and the future UK Health Security Agency UKHSA.

To be eligible for employment in the UK Civil Service applicants must meet the Civil Service Nationality Rules (CSNRs) which operate independently and additionally to the Immigration Rules. Applicants must also meet necessary security and vetting requirements, along with any other relevant pre-employment checks.

As from 1 January 2021 broadly the following groups may be eligible to work in non-reserved posts within the Civil Service:

  •        UK nationals
  •        Nationals of Commonwealth countries
  •        Nationals of the Republic of Ireland
  •        EEA nationals with (or eligible for) status under the EUSS
  •        Relevant EEA or Turkish nationals working in the Civil Service
  •        Relevant EEA or Turkish nationals who have built up the right to work in the Civil Service
  •        Certain family members of the relevant EU & Turkish nationals

Recruitment teams may wish to include this in job adverts. We would suggest that CS job adverts also include a link to the CSNRs guidance on gov.uk

Changes_to_the_Civil_Service_Nationality_Rules_from_1_January_2021_-_Guidance_and_departmental_actions.pdf

Job overview

Job Type      Fixed Term/Secondment until 30th September 2021

This is a really exciting opportunity for an experienced administrator to join a busy expanding business operations team working as a key member of the PHE East of England’s Business Support Team who are located across three sites. The team plays a vital part in enabling the delivery of the Centre’s work on the corporate and management function, health protection, health and wellbeing, and healthcare public health.

We are recruiting to two Executive Officer roles, based in the Regional Operations team with a dedicated focus to our corporate or Health & Wellbeing and Healthcare Public Health functions within the Region.

Main duties of the job

Regional Operations:

The postholder will focus on corporate areas for the Region with a focus on delivering and supporting the recruitment function. Supporting and managing the appraisal process alongside the regional team and working with the Regional HR lead to support the HR function.  The postholder will be required to undertake other areas of corporate work in line with the delivery of the business, this may include support meetings, health and safety compliance and general business support.

Healthcare Public Health and Health & Wellbeing:

The postholder will focus on providing administration support to Deputy Directors and other core members within the team, including diary management, secretariat support to local core meetings, including minutes of meetings and ad-hoc support to the function. This role will require candidates to work flexibly across both teams providing team support to allow effective delivery of the teams’ goals and support during transition.

Working for our organisation

On 18 August 2020, the Secretary of State for Health and Social Care announced plans to establish the National Institute for Health Protection and consult on the best future options for strengthening health improvement and other public health functions in the wider system. Public Health England and many of its employees will be in scope for transition to new organisations in October 2021. Any new or current employees working for Public Health England during this time, will receive appropriate communications and consultation prior to any formal transfer taking place. Employees who compulsorily transfer to successor bodies will remain on their existing contractual terms and conditions and this applies both to current employees and those recruited during the transition. The recruitment, growth & development of our workforce is vital for the continuing success of PHE and the future UK Health Security Agency (UKHSA).

Detailed job description and main responsibilities

We are looking for highly motivated and organised individuals, with excellent business support skills and the ability to build strong, collaborative working relationships. We will be looking for someone with excellent attention to detail, the ability to manage a range of tasks is important, and the willingness to support new and evolving areas of work relevant to the Region is of particular importance.

This role may in the future be required to have line management responsibilities therefore experience of supervising staff would be desirable.   The individual should be enthusiastic with a pro-active and flexible approach to their work and the ability to work independently and under minimal supervision.

Please note: Candidates should specify within their supporting statement which role (Corporate or HWB/HCPH) would be there preference while the expectation is candidates should remain flexible this will be taken into account during interview and offer stages.

Line management

 

This role may in the future be required to have line management responsibilities therefore experience of supervising staff would be desirable.   The individual should be enthusiastic with a pro-active and flexible approach to their work and the ability to work independently and under minimal supervision.

Person specification

Behaviours

Essential criteria
  • Communicate clearly and concisely both orally and in writing. Take time to consider the best communication channel to use for the audience, including making the best of digital resources and considering value for money
  • Understand that bullying, harassment and discrimination are unacceptable

Experience

Essential criteria
  • Significant administrative/ secretarial experience including developing, implementing and maintaining office systems and handling sensitive information
  • Experience of organising meetings and producing supporting paperwork, including agendas and taking minutes/action notes
  • Experienced at working under pressure handling multiple tasks and prioritising own workload
Desirable criteria
  • Experience working in a public-sector organisation

Ability

Essential criteria
  • Ability to use finance systems and support financial analysis for reports
  • Follow relevant policies, procedures and legislation to complete your work
  • Ability to work without supervision working to tight and often changing timescales
Desirable criteria
  • Line management skills

Technical

Essential criteria
  • Educated to degree level/NVQ level 6 in relevant subject or equivalent level of qualification and/or equivalent experience
  • IT skills and advanced Microsoft Office experience, including Word, Outlook, Excel, PowerPoint
Desirable criteria
  • Ability to use digital tools e.g. JIRA

Strengths

Essential criteria
  • You work well as part of a team and strive to ensure the team pulls together and is effective
  • You are inquisitive, you seek out new information and look for new ways to develop yourself
Happy to Talk Flexible WorkingApprenticeships logoNo smoking policyMindful employer.  Being positive about mental health.Improving working livesAge positiveDisability confident employerThe Employers Network for Equality & Inclusion (enei) is the UK's leading employer network covering all aspects of equality and inclusion issues in the workplace.

Documents to download

Apply online now

Further details / informal visits contact

Name
Harriet Adams
Job title
Business Operations Manager
Telephone number
01223 722478
Additional information

For further information or an informal discussion about the post, please contact Harriet Adams, Business Operations Manager, 01223 722478 or Lauren Griffiths, Business Support Manager, 01842 768275

Apply online now