Skip to main content
Please wait, loading

Job summary

Main area
Administration
Grade
NHS AfC: Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week (7am - 8pm Monday - Sunday)
Job ref
391-RFL-7656026
Employer
Royal Free London NHS Foundation Trust
Employer type
NHS
Site
Royal Free Hospital
Town
Hampstead
Salary
£33,094 - £36,195 per annum inclusive of HCAS
Salary period
Yearly
Closing
13/02/2026 23:59

Employer heading

NHS

Band 4 Private Administration Coordinator - Radiology

NHS AfC: Band 4

Our trust has over 17,000 staff serving 2 million patients every year. It comprises Barnet Hospital, Chase Farm Hospital, the Royal Free Hospital, North Middlesex University Hospital and more than 30 services in the community.  This larger scale organisation provides an unprecedented opportunity for us to continue our pioneering work, particularly in finding ways to deliver even better care to our patients.

Our mission is to deliver world class care and expertise in our clinical services, underpinned by world class teaching and research and we will continue to measure our progress against our five governing objectives: excellent outcomes, excellent patient and staff experience, excellent value for taxpayers’ money, being safe and meeting our external duties, and building a strong organisation.

Everyone is welcome at Royal Free London NHS Foundation Trust. We're proud of our diversity and we continue to undertake new initiatives to advance equality for LGBT+, BME, gender equality, staff carers and people with disabilities and lived experiences to promote good relations and understanding between our staff.

Click here to view our video Welcome to the Royal Free


 

Job overview

The post holder will be a member of the PPU administrative Team. Reporting to the Assistant Service Manager or Administration Supervisor and accountable to the Service Manager.
The post holder will be responsible for the smooth-running of PPU, ensuring the professional and effective coordination of all private patient appointments, admissions, day cases and diagnostics. The post holder will be expected to identify and action barriers to optimal patient journeys and system flow from point of admission to follow-up and discharge. They will act in partnership with colleagues within the Private Patients
Unit and other departments and sites to provide a seamless service to patients and other key stakeholders accessing services.

Main duties of the job

The Private Patients Unit is seeking an experienced Private Administration Co-Ordinator with excellent communication skills who is customer focused with previous private coordination and administration experience preferably within a NHS environment. Reporting to the Private Patients Unit Administration Supervisor, you will be responsible for administering the Private Patients Unit’s administration services and daily functions. 

Working a variable rota that runs Mondays to Fridays from 7am to 8pm with occasional Saturdays, you will be responsible for carrying out the daily administrative functions. You will engage with; patients, consultants, referrers and external providers as well as staff members across all other departments within the wider trust to provide them with world class care customer service. 

An impeccable telephone and email manner and confidence in dealing with people at all levels are essential. You should be a team player, meticulous, detail oriented and enthusiastic with the ability to work in a challenging and changing environment.

This position will also require cross site working to the Hadley Wood Hospital when required. 

Working for our organisation

The Royal Free London NHS Foundation Trust is one of the UK’s biggest and most innovative trusts. Across three main hospitals, our dedicated army of staff care for over 1.6million patients, treat more than 200,000 in A&E, deliver over 8,000 babies and carry out more than 17million tests.

Our size, scale and influence offer you unrivalled career opportunities and a forward-thinking approach to working that works around your lifestyle. From flexible hours and generous benefits, to next level training, we make it easier to take your career to the top

For more information please follow link https://www.royalfreelondonjobs.co.uk/

Detailed job description and main responsibilities

 

Please see attached Job Description for more information about this role and working at royal free London NHS foundation Trust

Person specification

Royal Free World Class Values

Essential criteria
  • Demonstrable ability to meet the Trust Values

Education and professional qualifications

Essential criteria
  • English and Maths at GCSE level or equivalent
Desirable criteria
  • Knowledge of medical terminology
  • Courses / further study attended to demonstrate evidence of personal development
  • Degree level qualification or equivalent experience
  • Strong working knowledge and professional proficiency in the use of; Outlook package; Power Point, Excel, Microsoft Word, Access, Email and trust systems; Cerner, Compucare, IRRIS, CRIS, PACS, EPR, EDRM

Experience

Essential criteria
  • Previous experience of working in a front of house customer facing environment.
  • Experience and proven record of successful interaction and liaison with all levels of staff.
  • Experience of managing and prioritising own workload, working to deadlines and working under pressure
  • Experience of dealing with non-routine and complex problems
  • Substantial experience of dealing with the public
  • Substantial experience in a customer service environment
  • Experience of handling difficult or pressurised situations
  • Understanding of the requirements regarding patient confidentiality
  • Understanding of best practice in customer service environments
Desirable criteria
  • Previous experience working in a healthcare, ideally private, environment
  • Previous administrative and organisational experience

Skills and aptitudes

Essential criteria
  • Excellent written and verbal communication skills
  • Understanding of patient confidentiality
  • Highly numerate and Comfortable discussing payment requirements with patients
  • Ability to take complex information and disseminate and cascade to staff and patients
  • Excellent organisational skills with meticulous attention to detail
  • Effective communication and use of interpersonal skills with stakeholders at all levels, including ability to use tact, diplomacy and persuasiveness  Excellent customer care practice, being polite, sympathetic, patient and diplomatic
  • Excellent customer service skills
  • Team player
  • Ability to deal with and manage conflict
  • An ability to support service development and improvement
Desirable criteria
  • IT competent user of appropriate systems; Microsoft Office Applications, Cerner, Compucare, IRRIS, CRIS, PACS, EPR, EDRM

Personal qualities and attributes

Essential criteria
  • Self-motivated
  • Maintain a high level of professionalism in manner
  • Ability to maintain excellent communication channels and good customer services
  • Proactive, forward-thinking, quick problem solving attitude
  • Ability to work under pressure and use own initiative to prioritise tasks and meet conflicting demands
  • Good interpersonal skills having a friendly and approachable manner
  • Diplomatic
  • Ability to work without direct supervision
  • Reliability – good time keeping
  • Teamwork and ability to develop strong collaborative working relationships within different teams and relevant administrative, clinical and management staff
  • Flexible (post holder will be required to work shifts)

Employer certification / accreditation badges

Nursing TimesApprenticeships logoNo smoking policyPositive about disabled peopleDisability confident employerTimewise PartnerCare Quality Commission - Requires improvementEnei MemberArmed Forces Covenant

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.

Documents to download

Apply online now

Further details / informal visits contact

Name
Elin Erlandsson
Job title
Assistant Service Manager
Email address
[email protected]
Telephone number
ext. 39429
Apply online nowAlert me to similar vacancies