Senior Project Manager (COVID-19 Data)
Civil Service: Grade 7
Public Health England (PHE) is an executive agency of the Department of Health and Social Care providing; strategic leadership, research, advice and support for Government, local authorities and the NHS in protecting and improving the nation’s health
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On 18 August 2020, the Secretary of State for Health and Social Care announced plans to establish a new agency (then referred to as the National Institute for Health Protection) to lead on health protection in England and to consult on the best future options for strengthening health improvement and other public health functions in the wider system. On 24 March 2021, the Secretary of State announced the new agency would be called the UK Health Security Agency (UKHSA), and on 29 March 2021 he announced the creation of the Office for Health Promotion (within the Department of Health & Social Care). Public Health England and many of its employees will be in scope for transition to new organisations in Autumn 2021. Any new or current employees working for Public Health England during this time, will receive appropriate communications and consultation prior to any formal transfer taking place. Employees who are required to transfer to successor bodies would usually remain on their existing contractual terms and conditions ( with any proposed changes being subject to consultation) and this applies both to current employees and those recruited during the transition. The recruitment, growth & development of our workforce is vital for the continuing success of PHE, and the future UK Health Security Agency and Office for Health Promotion.
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We have an exciting opportunity for a Senior Project Manager (COVID-19 Data) to lead a defined set of interdependent COVID projects, including the associated business change activities and establish appropriate governance and assurance processes monitoring progress, monitoring risks and issues and ensuring the business readiness for change.
Main duties of the job
As part of the role you will be responsible for the following:
Covid-19 Data Store Support
- Manage the delivery of the Covid-19 Data Store work programme co-ordinating with the stores technical lead and development team.
- Lead on the delivery of the Covid-19 Data Store Governance Workstream, managing the work of the project support officer.
- Liaise with the Data Store Governance Lead and Senior Data Leads to ensure they have the appropriate information to assess requests to access the data in the store.
Covid-19 Data Transition
- Ensure the safe transition of PHE’s covid-19 data assets into UK-HSA
- Ensure the data developments and lessons learned from the covid-19 response are carried forward and considered during the development of the UK-HSA.
Working for our organisation
Data and Analytical Sciences provides a range of services and delivers core functions on behalf of the National Infection Service but also across the wider health protection system and PHE. Established in late 2017, DAS comprises of six teams: Bioinformatics and Software Services, Information Management, Laboratory Informatics, Statistics, Modelling and Economics, Software Development Unit and the Data Store Team.
As part of the Central Data Store Team within DAS, you will lead a defined set of interdependent COVID projects, including the associated business change activities. You will establish appropriate governance and assurance processes monitoring progress, with an initial focus on developing and monitoring risks and issues. Working alongside the existing technical team and stakeholders you will ensure that the Covid-19 Data Store Work Program is delivered effectively and that data flows required by PHE;s covid-19 response are not disrupted during the transition to UK-HSA.
Detailed job description and main responsibilities
Delivery – Create and lead the project to deliver the agreed outcomes within time, cost and quality constraints.
Project Management – Day to day management and effective leadership of the project and the project team. Provide effective leadership and management controls. Set project controls. Design the project structure and organisation appropriate to stage. Set appropriate delivery methodologies. Manage effective transition between project phases.
Business Case – Develop and draft the Business Case, with input from specialists as necessary.
Budget – Develop the budget and track delivery within budget.
Resources – Identify skill requirements; and deploy and develop resources. May manage a team.
Benefits Realisation – Ensure benefits are identified, understood, measured, tracked and owned. Deliver the agreed Business Case benefits and outcomes. Ensure appropriate Benefits Realisation Strategy is in place and monitor longer term delivery of benefits against the Business Case.
Stakeholder Management – Identify and manage and maintain stakeholder relationships and know when to seek senior PHE level support. Manage internal and external relationships as appropriate.
Risks & Issues – Identify and monitor project risks and issues. Develop mitigating actions and escalate as appropriate. Identify and work with related projects to manage interdependencies.
Governance – Support effective governance and decision making. Provide reporting and engage in processes that hold you, as Senior Project Manager, to account for delivery.
Assurance – Engage with assurance reviews and support action on recommendations. Organise assurance processes such as gateway reviews, as required.
Change Management – Ensure effective Change Management processes are in place to agree and document changes to deliverables as agreed with stakeholders. Cascade vision and translate into delivery objectives for the team.
Guidance & Support – Provide support, guidance and coaching for the project team. Show commitment to personal development. Promote effective individual and team performance. Identify, share and promote best practices and lessons learned to create a culture of learning and good practice that supports continuous improvement to optimise project delivery.
Project Performance & Controls – Develop and maintain Project Plan using project principles. Identify and set appropriate Project Controls. Track and report delivery against milestones. Manage project performance and report progress to sponsors.
Communication and Key Working Relationships - The post holder will develop effective working relationships and communicate regularly with a wide range of individuals, including internally: clinical and non-clinical staff, scientists, academics, corporate staff e.g. HR and Payroll, managers and Directors. External: NHSI, NHSX, Academic Institutions, other Civil Service Departments, public bodies, stakeholders and members of the public. This may include verbal face to face communication, including delivering presentations and by phone, email, correspondence, reports and briefings.
Personal and Professional Development - Undergo a programme of on-going development and education, including the appraisal process, to build on existing knowledge and develop skills to meet the behaviours and competencies required to undertake the role.
Other - The job holder will carry out any other duties that may reasonably be required by their line manager.
Option 3 – External
Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).
- Detailed knowledge and significant experience in defining the fundamental components of a project in terms of its scope, deliverables, dependencies, time scales, resource requirements and budget
- Working knowledge and practical experience of integrating the project outputs into ‘business as usual’ (BAU) ensuring that activities are planned and completed to enable the business to implement the change and realise the benefits
- Working knowledge of identifying quantifying, mapping and tracking project benefits to justify investment in the project, and to provide assurance that the benefits identified can be realised
- Significant experience and knowledge of systematically identifying, analysing and communicating with stakeholders, capturing needs and requirements
- Detailed and significant experience in systematically identifying and monitoring risks & issues, planning how to mitigate / respond to those risks and issues and implementing the responses
- Working knowledge of applying quality management processes to ensure the adherence to those standards throughout the project delivery lifecycle
- Ability to estimate costs, prepare, develop, commission and update business cases
- Ability to secure the resources required to deliver a project
- Master’s level of education / NVQ level 7 or equivalent experience
- Ensure the process by which goods and services are procured by a project are in line with the relevant regulatory framework and PHE policies and procedures
- Understanding of digital tools and how to apply them to maximise efficiency
- One of the following: PRINCE2 Practitioner, Agile Project Management Practitioner, APM Practitioner Qualification, APM Registered Project Professional, Project Leadership Programme
- You are confident to lead a team and can effectively manage team dynamics to drive forward a shared goal. You take into consideration everyone’s individual needs and create a genuine team spirit.
- You take a positive approach to tackling problems and find ways to identify suitable solutions.
- Take into account different individual needs, views, and ideas, championing inclusion and equality of opportunity for all effectively managing conflict, misconduct and non-inclusive behaviour, raising with senior managers where appropriate
- Ensure everyone clearly understands and owns their roles, responsibilities and business priorities. Give honest, motivating and enthusiastic messages about priorities, objectives and expectations to get the best out of people.
Documents to download
Further details / informal visits contact
- Heather Heard
- Job title
- Head of Data and Information Systems (Transition)
- Email address
- Additional information
For further information / an informal discussion about the post, please contact Heather Heard on 0114 201 3078 or Jack Hunter on 07866 163 224.