Job summary
- Main area
- RLH SITE MANAGEMENT
- Grade
- Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 259-8332001RLH
- Employer
- Barts Health NHS Trust
- Employer type
- NHS
- Site
- The Royal London Hospital
- Town
- London
- Salary
- £38,488 - £46,852 per annum inc.
- Salary period
- Yearly
- Closing
- Today at 23:59
Employer heading
Executive Assistant (EA) to RL and ME Hospital Executives
Band 5
Barts Health is one of the largest NHS trusts in the country, and one of Britain’s leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
Barts Health supports the Pregnancy Loss Pledge and commits to supporting their staff through the distress of miscarriage.
We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager.
Job overview
We are looking for a high calibre Executive Assistant to join our Executive team, providing comprehensive support to the Directors of the RLH and ME Senior Hospital Leadership Team. You should be an enthusiastic self-starter with first class secretarial and administrative skills and an ability to manage a busy and varied workload. You will have experience in management agendas and taking minutes at Committee level meetings. You will also be an excellent communicator with strong interpersonal skills and be able to work on your own initiative.
Diplomacy, discretion and the ability to communicate with individuals at all levels of the organisation are essential qualities for this post, as are excellent IT skills. Day-to-day responsibilities will include diary and email management, organising meetings, dealing with telephone enquiries, drafting agendas and circulation of papers, minute taking at meetings and various administrative tasks. You will work as part of the of the senior management leadership team. Your previous experience will include working in a senior PA/EA role, preferably for a large organisation.
For an informal discussion about the role, please call Susan Finn, Board Secretary on 020 3594 2793 or email [email protected]
Main duties of the job
We are looking for a high calibre Executive Assistant to join our Executive team, providing comprehensive support to the Directors of the RLH and ME Senior Hospital Leadership Team. You should be an enthusiastic self-starter with first class secretarial and administrative skills and an ability to manage a busy and varied workload. You will have experience in management agendas and taking minutes at Committee level meetings. You will also be an excellent communicator with strong interpersonal skills and be able to work on your own initiative.
Diplomacy, discretion and the ability to communicate with individuals at all levels of the organisation are essential qualities for this post, as are excellent IT skills. Day-to-day responsibilities will include diary and email management, organising meetings, dealing with telephone enquiries, drafting agendas and circulation of papers, minute taking at meetings and various administrative tasks. You will work as part of the of the senior management leadership team. Your previous experience will include working in a senior PA/EA role, preferably for a large organisation.
For an informal discussion about the role, please call Susan Finn, Board Secretary on 020 3594 2793 or email [email protected]
Working for our organisation
Barts Health is one of the largest NHS trusts in the country, and one of Britain’s leading healthcare providers.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Detailed job description and main responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Person specification
Qualifications
Essential criteria
- Educated to degree level or equivalent or experience
Experience
Essential criteria
- Team working with staff from a variety of disciplines and levels of seniority
- Analysing data and preparation of reports
- A minimum of three years previous experience in a senior secretarial/PA role
Knowledge
Desirable criteria
- Broad understanding of the NHS Strategies and key issues affecting the service
Skills
Essential criteria
- Ability to design and maintain information and filing systems.
- Excellent verbal and written communication skills, including a good telephone manner
- Tact, diplomacy and confidentiality
- Able to communicate effectively with senior medical staff, corporate directors and other senior managers across the trust
- Ability to maintain confidentiality at all times.
- Exceptional organisational and time management skills in terms of prioritisation, managing diaries, appointments, meetings and filing record systems
- Aptitude to enhance personal development and own skills
- Proven ability to take initiative and manage a busy office in the frequent absence of the Director
- Flexibility and adaptability
- Ability to initiate and sustain independent case and project work
- Experienced in drafting of agendas and circulation of papers for meetings. Taking minutes at sub board level.
- Able to meet deadlines and priorities often under considerable pressure an in tight deadlines
- Excellent attention to detail
Documents to download
Further details / informal visits contact
- Name
- Susan Finn
- Job title
- Business Manager to CEO
- Email address
- [email protected]
- Telephone number
- 02035942793
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