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Job summary

Main area
RLH SITE MANAGEMENT
Grade
Band 5
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
259-8332001RLH
Employer
Barts Health NHS Trust
Employer type
NHS
Site
The Royal London Hospital
Town
London
Salary
£38,488 - £46,852 per annum inc.
Salary period
Yearly
Closing
Today at 23:59

Employer heading

Barts Health NHS Trust logo

Executive Assistant (EA) to RL and ME Hospital Executives

Band 5

Barts Health is one of the largest NHS trusts in the country, and one of Britain’s leading healthcare providers.

The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. 

Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.

Barts Health supports the Pregnancy Loss Pledge and commits to supporting their staff through the distress of miscarriage.

We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager.

Job overview

We are looking for a high calibre Executive Assistant to join our Executive team, providing comprehensive support to the Directors of the RLH and ME Senior Hospital Leadership Team.  You should be an enthusiastic self-starter with first class secretarial and administrative skills and an ability to manage a busy and varied workload.  You will have experience in management agendas and taking minutes at Committee level meetings. You will also be an excellent communicator with strong interpersonal skills and be able to work on your own initiative.

Diplomacy, discretion and the ability to communicate with individuals at all levels of the organisation are essential qualities for this post, as are excellent IT skills.  Day-to-day responsibilities will include diary and email management, organising meetings, dealing with telephone enquiries, drafting agendas and circulation of papers, minute taking at meetings and various administrative tasks.  You will work as part of the of the senior management leadership team.  Your previous experience will include working in a senior PA/EA role, preferably for a large organisation.

For an informal discussion about the role, please call Susan Finn, Board Secretary on 020 3594 2793 or email [email protected]

Main duties of the job

We are looking for a high calibre Executive Assistant to join our Executive team, providing comprehensive support to the Directors of the RLH and ME Senior Hospital Leadership Team.  You should be an enthusiastic self-starter with first class secretarial and administrative skills and an ability to manage a busy and varied workload.  You will have experience in management agendas and taking minutes at Committee level meetings. You will also be an excellent communicator with strong interpersonal skills and be able to work on your own initiative.

Diplomacy, discretion and the ability to communicate with individuals at all levels of the organisation are essential qualities for this post, as are excellent IT skills.  Day-to-day responsibilities will include diary and email management, organising meetings, dealing with telephone enquiries, drafting agendas and circulation of papers, minute taking at meetings and various administrative tasks.  You will work as part of the of the senior management leadership team.  Your previous experience will include working in a senior PA/EA role, preferably for a large organisation.

For an informal discussion about the role, please call Susan Finn, Board Secretary on 020 3594 2793 or email [email protected]

Working for our organisation

Barts Health is one of the largest NHS trusts in the country, and one of Britain’s leading healthcare providers.  

Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.  

We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.

Detailed job description and main responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below. 

Person specification

Qualifications

Essential criteria
  • Educated to degree level or equivalent or experience

Experience

Essential criteria
  • Team working with staff from a variety of disciplines and levels of seniority
  • Analysing data and preparation of reports
  • A minimum of three years previous experience in a senior secretarial/PA role

Knowledge

Desirable criteria
  • Broad understanding of the NHS Strategies and key issues affecting the service

Skills

Essential criteria
  • Ability to design and maintain information and filing systems.
  • Excellent verbal and written communication skills, including a good telephone manner
  • Tact, diplomacy and confidentiality
  • Able to communicate effectively with senior medical staff, corporate directors and other senior managers across the trust
  • Ability to maintain confidentiality at all times.
  • Exceptional organisational and time management skills in terms of prioritisation, managing diaries, appointments, meetings and filing record systems
  • Aptitude to enhance personal development and own skills
  • Proven ability to take initiative and manage a busy office in the frequent absence of the Director
  • Flexibility and adaptability
  • Ability to initiate and sustain independent case and project work
  • Experienced in drafting of agendas and circulation of papers for meetings. Taking minutes at sub board level.
  • Able to meet deadlines and priorities often under considerable pressure an in tight deadlines
  • Excellent attention to detail

Employer certification / accreditation badges

Green@Barts HealthNHS Pastoral Care Quality AwardApprenticeships logoNo smoking policyLondon Living Wage is a voluntary commitment made by employers, who can become accredited with the Living Wage FoundationPositive about disabled peopleAge positiveInvestors in People: GoldImproving working livesMindful employer.  Being positive about mental health.Pregnancy Loss PledgeDisability confident employerStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Happy to Talk Flexible Working

Documents to download

Apply online now

Further details / informal visits contact

Name
Susan Finn
Job title
Business Manager to CEO
Email address
[email protected]
Telephone number
02035942793
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