Neidio i'r prif gynnwys
Arhoswch, yn llwytho

Crynodeb o'r swydd

Prif leoliad
Administration
Gradd
Band 4
Contract
Parhaol
Oriau
Llawnamser - 37.5 awr yr wythnos (This is a full time on site role.)
Cyfeirnod y swydd
363-FOR8340983
Cyflogwr
East London NHS Foundation Trust
Math o gyflogwr
NHS
Gwefan
Wolfson House
Tref
London
Cyflog
£34,186 - £37,389 per annum incl HCA
Cyfnod cyflog
Yn flynyddol
Yn cau
31/10/2026 23:59

Teitl cyflogwr

East London NHS Foundation Trust logo

Medical Secretary

Band 4

ELFT has long been recognised as a centre of excellence for mental and health care, innovation and improvement. So it is a very exciting time for you to come and work for us. Our mission is to make a positive difference to people's lives by improving quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive – so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations.

Trosolwg o'r swydd

Medical Secretary

The successful candidate will provide comprehensive confidential secretarial and administrative support to the Forensic Service / wider Multi-disciplinary team, ensuring efficient and smooth running of the service.

To be responsible for developing reception and administration systems for the service and providing day to day administrative support to the service, within the context of a paper light office.  The post requires the ability to work on own initiative and to liaise effectively with a broad range of professions and service users and to maintain client confidentiality. 

The post holder will be required to work in a busy and demanding environment and should be flexible and adaptable whilst having the ability to prioritise work and use their initiative in order to make sound judgements.

To work alongside and to cover, when appropriate, other administration staff across several locations at times.

IMPORTANT. In order to be shortlisted your supporting statement MUST provide "Three reasons to shortlist you".  Please include systems you have created, examples of problem solving or other relevant experience. 

Shortlisted candidates will be expected to conduct a 5-minute presentation on Top three skills of a Medical Secretary using MS PowerPoint.

Prif ddyletswyddau'r swydd

1, To provide a comprehensive administrative service to the multidisciplinary teams, including processing all referrals, reports, correspondence, documentation, and related filing, and photocopying and scanning.
2. To ensure that all incoming post is date-stamped, scanned and distributed to the appropriate persons and that out-going mail is sorted according to internal, external departments and relevant agencies.
3. To type correspondence when required.
4. To maintain office filing systems and ensure information relating to service users is accessible to relevant staff, ensuring confidentiality at all times.
5. To maintain a standard filing system ensuring that the filing of patient notes, correspondence, questionnaires etc are kept up to date in line with record keeping policies
6. To book interpreters and translators for clients’ appointments and monitor confirmation of bookings and action as appropriate

Gweithio i'n sefydliad

Our mission is to make a positive difference to people's lives by improving the quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive – so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations.

Swydd-ddisgrifiad a phrif gyfrifoldebau manwl

Kindly refer to the job description and person specification that is attached to the vacancy profile.

Manyleb y person

Education/ Qualification/ Training

Meini prawf hanfodol
  • RSA III or equivalent
  • Good standard of general education
  • Good standard of numeracy & literacy
  • Good standard of numeracy & literacy
Meini prawf dymunol
  • AMSAR, or equivalent ECDL qualification or equivalent
  • English and Arithmetic GCSE Grade C

Experience

Meini prawf hanfodol
  • Substantive medical secretary or administrator
  • Team work
  • Experience of working in the NHS
Meini prawf dymunol
  • Experience of working with people suffering from mental ill health
  • Working in a Multidisciplinary Team

Knowledge and Skills

Meini prawf hanfodol
  • Office management skills · Computer Literate in MS Office applications
  • Audio typing (50+ WPM)
  • Touch Typing
  • Knowledge of EPR systems
  • Verbal communication skills – ability to deal with people in person and on the telephone
  • Able to work under pressure and prioritise and adapt to changing circumstances
  • Able to work as part of a team
  • Ability to work without supervision
  • Self-motivated
  • Knowledge of RiO
Meini prawf dymunol
  • Knowledge of Mental health terminology

Bathodynnau ardystio / achredu cyflogwyr

Capital Nurse, LondonCommitted to being an Inclusive EmployerApprenticeships logoNo smoking policyPositive about disabled peopleAge positiveHSJ Best places to workArmed Forces Covenant (Silver Award)Mindful employer.  Being positive about mental health.Disability confident employerCare quality commission - OutstandingStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.

Gofynion ymgeisio

Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.

Dogfennau i'w lawrlwytho

Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Donna Douglas
Teitl y swydd
Admin Lead
Cyfeiriad ebost
[email protected]
Rhif ffôn
020 3222 7190
Gwybodaeth i gefnogi eich cais

For further information please contact Donna Douglas by Email: [email protected]

Gwneud cais ar-lein nawrAnfonwch hysbysiadau ataf am swyddi gwag tebyg