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Job summary

Main area
Research Administrator
Grade
NHS AfC: Band 4
Contract
Fixed term: 12 months (in first instance)
Hours
Full time - 37.5 hours per week
Job ref
196-RD345
Employer
Guy's and St Thomas' NHS Foundation Trust
Employer type
NHS
Site
Guy's Hospital
Town
London
Salary
£33,094 - £36,195 pa including inner HCAS
Salary period
Yearly
Closing
10/08/2025 23:59

Employer heading

Guy's and St Thomas' NHS Foundation Trust logo

Research Administrator

NHS AfC: Band 4

Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services.

Guy’s is home to the largest dental school in Europe and a £160 million Cancer Centre opened in 2016. As part of our commitment to provide care closer to home, in 2017 we also opened a cancer centre and a kidney treatment centre at Queen Mary’s Hospital in Sidcup. St Thomas’ has one of the largest critical care units in the UK and one of the busiest emergency departments in London. It is also home to Evelina London Children’s Hospital.

Evelina London cares for local children in Lambeth and Southwark and provides specialist services across south east England including cardiac, renal and critical care services. We lead a number of specialist service networks aiming to ensure children are treated locally where possible, but have access to specialist expertise when they need it. Our community services include health visiting, school nursing and support for families of children with long-term conditions. 

Our adult community services teams deliver care at the heart of the local communities we serve, working in partnership with GPs, local authorities and other healthcare and voluntary sector organisations. Working with our partners in Lambeth and Southwark, we are focusing on new ways of working to improve care for local patients.

In February 2021 the Royal Brompton and Harefield joined Guy’s and St Thomas’ NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research.

We have a reputation for clinical excellence and high quality teaching and research. We are part of King’s Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King’s College London we have dedicated clinical research facilities including an MHRA accredited Phase I clinical trials unit.

Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of ‘good’. Our adult community services achieved a rating of ‘outstanding’.

The commitment of our 23,500 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients.

We have one of the most ambitious capital investment programmes anywhere in the NHS.



Job overview

An exciting opportunity has arisen for a Research Administrator to join the Dermatology Research Team at the internationally renowned St John’s Institute of Dermatology, based at Guy’s Hospital.

You will play a key role in supporting a varied and high-performing portfolio of clinical research studies, including commercial and non-commercial clinical trials. Working within a multidisciplinary team of clinical researchers, nurses, and administrative staff, this post offers an excellent opportunity for someone with strong administrative skills, attention to detail, and a keen interest in clinical research.

This is a full-time Band 4 post and is ideal for individuals looking to build a career in NHS research administration within a world-class academic and clinical environment.

Main duties of the job

As a Research Administrator, you will provide essential administrative and coordination support to ensure the efficient delivery and governance of dermatology clinical research studies.

Your core responsibilities will include:

  • Coordinating day-to-day administrative requirements for clinical trials.

  • Managing research diaries, meeting bookings, and monitoring visits.

  • Preparing and maintaining essential study documentation including Investigator Site Files (ISFs) and regulatory records.

  • Handling trial supplies, version control, and ensuring audit readiness.

  • Assisting with submissions to ethics, R&D and other regulatory bodies.

  • Liaising with sponsors and supporting the research nursing team with tasks such as data entry, document retrieval, and scheduling.

  • Maintaining databases and spreadsheets to track study progress, participant accrual, and training records.

  • Providing general office-based administrative support across the dermatology research portfolio.

You will also be supported to undertake relevant training (e.g., Good Clinical Practice and Information Governance) and may be involved in selected patient-facing research activities following competency training.

Working for our organisation

St John’s Institute of Dermatology is the largest specialist dermatology centre in the UK and a global leader in skin research. Our research activity spans immune-mediated diseases, skin cancer, and rare genetic conditions, and our team collaborates closely with academic and industry partners.

You’ll be joining a passionate and inclusive team committed to innovation and improving outcomes for patients with complex skin disease. This post offers excellent exposure to clinical trials and the opportunity to develop within a forward-thinking, research-driven NHS environment.

We value staff development and provide access to comprehensive training and support.

Detailed job description and main responsibilities

Please see attached, the full Job Description and Person Specification for more details around the main  roles and responsibilities involved in this position. 

Person specification

Qualifications Education

Essential criteria
  • NVQ level 4 or equivalent qualification or qualified to NVQ3 or equivalent plus significant previous experience
Desirable criteria
  • GCP certificate

Experience

Essential criteria
  • Clinical research experience
  • Experience working in a team
  • Experience using databases
Desirable criteria
  • Experience in Dermatology

Skills/ Knowledge/Ability

Essential criteria
  • Excellent organisational skills
  • Excellent presentation & communication skills
  • IT skills, specifically in database management and MS Office
Desirable criteria
  • Knowledge of mandatory standards for clinical research conduct

Physical Requirements

Essential criteria
  • Able to concentrate for prolonged periods when cross-referencing medical case notes
  • Frequently need to carry medical case notes from clinical areas for analysis or move equipment

Employer certification / accreditation badges

Timewise helps businesses to attract and develop the best talent through flexible working.Care quality commission - GoodDisability confident employer

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Neil Songsong
Job title
Lead Clinical Research Practitioner
Email address
[email protected]
Additional information

Please note - informal visits or telephone calls may not be supported until you are confirmed as shortlisted for interview. 

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