Job summary
- Main area
- Corporate
- Grade
- Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 290-CR-570
- Employer
- Imperial College Healthcare NHS Trust
- Employer type
- NHS
- Site
- St Mary's Hospital
- Town
- London
- Salary
- £34,089 - £41,498 pa inclusive
- Salary period
- Yearly
- Closing
- Today at 23:59
Employer heading
Corporate Governance Administrator
Band 5
Fulfil your potential in hospitals that make history:
Charing Cross, Hammersmith, St Mary’s, Queen Charlotte’s & Chelsea and Western Eye.
With five world-renowned hospitals, Imperial College Healthcare NHS Trust is full of opportunity if you are looking to develop your healthcare career.
We are an NHS Trust of approximately 14,000 people, providing care for over a million and a half patients from north west London and beyond every year. We have a rich heritage and an ambitious vision for the future of our patients and local communities.
With our partners, Imperial College London, and The Royal Marsden NHS Foundation Trust, we form Imperial College Academic Health Science Centre, one of 6 academic health science centres in the UK, working to ensure the rapid translation of research for better patient care and excellence in education.
We are proud of our heritage in innovation and we are early adopters of new insights in technologies, techniques and treatments for improving health.
Job overview
The Corporate Governance Administrator provides support to the Trusts Corporate Governance function with logistical arrangements in respect of the Trust board meetings, and board and executive committee meetings and will support and manage meetings as required. This role provides administrative support for routine activities within the directorate, and to various projects and partnership working activities.
Main duties of the job
- Supporting the Trust Corporate Governance Manager & Deputy Director of Corporate Governance in managing Trust board, board and executive committee meetings, and executive huddles, including logistical arrangements, publishing of papers, taking meeting minutes, updating forward planners and follow up of actions, as required.
- Drafting agendas and preparing for agenda setting meetings liaising with the wider Executive team and colleagues.
- Making meeting arrangements for Trust board/ Board in Common/ executive events including room bookings, calendar invitations, setting up rooms and ordering catering.
- Working with the Corporate Governance Manager with the production of the annual board and executive meetings schedule.
Working for our organisation
At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care. Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You’ll get an experience like no other and will fast forward your career.
Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.
We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part-time or job share.
Detailed job description and main responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.
Person specification
Education/ Qualifications
Essential criteria
- A level education or equivalent training and/or experience
- A good command of English, both verbal and written to A level standard
Desirable criteria
- Degree level education
Experience
Essential criteria
- Secretarial and/or administrative experience in a large complex organisation
- Able to set up and use databases and accurately record information
- Experience of taking notes and minutes of informal and formal meetings and producing accurate records of meetings
- Office management experience including maintenance of systems and processes
- Proven ability in managing people, process, quality and productivity
Desirable criteria
- Previous experience supporting Trust board and committee activity
- Experience working in a regulatory environment / awareness of UK healthcare regulation
Skills/Knowledge/ Abilities
Essential criteria
- High level computer literacy with a high level of IT skills including MS Office
- Ability to monitor and review office management systems and processes
- Ability to maintain registers / databases for managing work
- Able to plan short and long term work, such as project plans, schedules, etc.
- Commitment to continuous professional development
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Jessica Hargreaves
- Job title
- Deputy Director of Corporate Governance
- Email address
- [email protected]
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