Job summary
- Main area
- SMH Acute and Specialist Medicine
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time - 15 hours per week
- Job ref
- 290-MIC-1103
- Employer
- Imperial College Healthcare NHS Trust
- Employer type
- NHS
- Site
- St Mary's Hospital
- Town
- London
- Salary
- £27,948 - £29,468 pa inclusive pro rota
- Salary period
- Yearly
- Closing
- 08/05/2024 23:59
- Interview date
- 16/05/2024
Employer heading
Medical Secretary and Admin Support
Band 3
Fulfil your potential in hospitals that make history:
Charing Cross, Hammersmith, St Mary’s, Queen Charlotte’s & Chelsea and Western Eye.
With five world-renowned hospitals, Imperial College Healthcare NHS Trust is full of opportunity if you are looking to develop your healthcare career.
We are an NHS Trust of approximately 14,000 people, providing care for over a million and a half patients from north west London and beyond every year. We have a rich heritage and an ambitious vision for the future of our patients and local communities.
With our partners, Imperial College London, and The Royal Marsden NHS Foundation Trust, we form Imperial College Academic Health Science Centre, one of 6 academic health science centres in the UK, working to ensure the rapid translation of research for better patient care and excellence in education.
We are proud of our heritage in innovation and we are early adopters of new insights in technologies, techniques and treatments for improving health.
Job overview
An exciting opportunity has arisen to work in the Acute Medicine team as a General Medicine Secretary and Admin support at St Mary's Hospital in Paddington.
The role involves working closely with the General Medicine consultants, the admin team as well as the management team within the Medicine Division; where the postholder will work with specialists to provide a high quality administration service to a wide group of patients and work collaboratively with the rest of the team to ensure tight deadlines are met.
We are looking for a highly motivated individual who wishes to progress their career within the Health Care sector; the Trust provides various excellent training programmes to support career progression as well as mentorship opportunities from different staff groups to support your learning and development needs.
Main duties of the job
- Provide administrative support to General Medicine and Hepatology units
- Support the data quality improvement initiative and maintain a high quality when entering any data
- Follow processes and protocol when booking procedures and when using the Trust’s patient administration system.
- Support the unit administratively including the reception function with the lead receptionist.
- Manage the shared mailbox
- Support in letter writing to patients
- Manage all correspondence, typing reports, agendas, and minutes of meetings for the designated team.
Working for our organisation
At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care. Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You’ll get an experience like no other and will fast forward your career.
Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.
Detailed job description and main responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert
Person specification
Education/ Qualifications
Essential criteria
- A-Levels or equivalent knowledge or experience
Desirable criteria
- Medical terminology
Experience
Essential criteria
- Working within a high pressured environment
- Administrative experience
Desirable criteria
- Cerner Systems experience
- Previous recent care work experience in an acute NHS environment
Skills/Knowledge/ Abilities
Essential criteria
- Good communication skills
- Demonstrate ability to work on own initiative.
Desirable criteria
- Computer skills
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Ruth Solomon
- Job title
- Manager
- Email address
- [email protected]
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