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Job summary

Main area
Pharmacy
Grade
Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
197-UT5005A-A
Employer
Lewisham and Greenwich NHS Trust
Employer type
NHS
Site
University Hospital Lewisham,
Town
London
Salary
£22,816 - £24,336 per annum plus HCAS
Salary period
Yearly
Closing
12/05/2024 23:59

Employer heading

Lewisham and Greenwich NHS Trust logo

Senior Pharmacy Assistant for Stores & Distribution

Band 3

Lewisham and Greenwich NHS Trust, (LGT), is a community-focused provider of local and acute care, delivering high-quality services to over one million people living across the London boroughs of Lewisham, Greenwich, and Bexley. We provide whole-life care and are here to support our communities to live healthier lives as well as taking care of them when they need us the most.

Employing almost 7,500 colleagues, affectionately known as Team LGT, we provide services at Queen Elizabeth Hospital in Woolwich, University Hospital Lewisham, and at over a dozen community settings in Lewisham. We also provide some services at Queen Mary’s Hospital in Sidcup.

We have recently launched our new vision and values to mark the LGT10 – the tenth anniversary of our Trust forming in 2013. Our trust vision is to be exceptional. In the quality of our patient care; our support for colleagues; and in the difference we make through our partnerships and in our communities.

To achieve this we value Respect, Compassion, and Inclusion; Being accountable over  staying comfortable; Listening  over always knowing best; and Succeeding together over achieving alone. You can read more about our visions and values here

Our hospitals and community sites provide a wide range of inpatient and outpatient services, as well as emergency and planned care. The Trust is rated as “good” or “outstanding” in over three-quarters of the services inspected by the Care Quality Commission.

Every year our work includes performing 10,000 procedures in our theatres; bringing seven and a half thousand new lives into the world; carrying out 570,000 visits to patients in their homes or communities and providing emergency care for more than 300,000 patients arriving in our busy Urgent and Emergency Departments.

LGT is a centre for the education and training of medical students enrolled with King’s College London’s GKT School of Medical Education. We are a training centre for nurses, midwives and allied health professionals. We are pioneering new roles that will support the changing needs of our patients and are one of the largest employers of physician associates in the country.

We are committed to working with our partners to deliver the best outcomes for our local communities. This means playing an active role in the South East London Integrated Care System (ICS), and in formal partnerships including the South East London Acute Provider Collaborative, provider partnerships with our local mental health trusts and borough-based boards of the ICS in Bexley, Greenwich and Lewisham.

Job overview

PREVIOUS APPLICANTS NEED NOT APPLY

We have an opportunity for a Senior Pharmacy Assistant for Stores & Distribution based in University Hospital Lewisham.

The successful applicant will be based in Pharmacy Stores with the main focus of the job to support the Lead pharmacy assistant, Principal Technician & the Lead Procurement Stores Manager with the supervision of the accurate and timely distribution of drugs to wards, departments and within pharmacy department

Duties will include:

  • Managing the day to day running of the receiving and distribution service.
  • Stock Control
  • Training other staff
  • Covering the storekeeper in receiving goods from external suppliers

In order to be successful in this role, you will need to be organised, motivated, have excellent communication and people skills as well as the ability to adapt quickly to new situations. Full training will be given

If you are interested in the post and/or would like further information, please contact Chi Kan, Principal pharmacy technician ward automation & Distribution Service Email: [email protected]  (0208 836 4945) or Kirsty Wither, Senior Technician Procurement & Distribution Email: [email protected] (0208 333 3209)

Main duties of the job

  • Managing the day to day running of the receiving and distribution service.
  • Stock Control
  • Training other staff
  • Covering the storekeeper in receiving goods from external suppliers

The Pharmacy Procurement, Stores, & Distribution team and LGT is a forward thinking technician-led department, providing medicines to clinical areas in the Trust and across the local community using our Wholesale Dealer License. The pharmacy store at Lewisham hospital is automated and there are many opportunities to develop professionally within the team and across the wider pharmacy department.

PREVIOUS APPLICANTS NEED NOT APPLY

 

 

Working for our organisation

Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:

  1. Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
  2. Widening access (anchor institution) and employability
  3. Improving the experience of staff with disability
  4. Improving the EDI literacy and confidence of trust staff through training and development
  5. Making equalities mainstream

Detailed job description and main responsibilities

Job Summary

To supervise the provision of an accurate and timely distribution of drugs to Wards, departments and within the pharmacy department. This will include:-

  1. Managing the day to day running of the distribution service
  2. Stock control
  3. Training other staff
  4. Covering the storekeeper in receiving goods from external suppliers

 

Work force

  • You will be responsible for two regular members of staff plus two rotational staff and any students rotating through the Stores and Distribution area.
  • Work will be generated by staff within the pharmacy department and by staff in wards and departments within the hospital and community services.

 

Partnerships

  • Communications and Relationships

You will work closely with the Chief and Senior Technicians to ensure the smooth running of the Stores and Distribution departments.

You will liaise with pharmacists, technicians and other staff within the Pharmacy department.

You will be communicating with staff from wards and departments around the hospital.

 General duties

  1. Supervise the day to day running of the distribution section ensuring that all pharmacy assistant duties are completed daily. Liaise with the Chief/Senior Technician(s) appropriately.
  2. Organise and ensure daily stock checks are completed making any amendments necessary.
  3. Produce and circulate the weekly ward top up rotas taking into account staff sickness and annual leave.
  4. Ensure staff availability is sufficient to cover ward top-ups on a daily basis and refer to the Chief/ Senior Technician(s) where necessary.
  5. Check and sign off Pharmacy ward top up boxes before releasing them for the porter to take to the ward.
  6. Complete the distribution error form for all boxes checked and discuss all errors with affected staff.
  7. Report any computer problems to the Pharmacy System Manager.
  8. Deal with Stores / distribution queries from wards, other hospital departments and external sources.
  9. Update ward top up sheets after liaising with the ward Pharmacist or relevant nurse or ward manager.
  10. Run and check To-follow reports from the Pharmacy computer system and supply any out of stock items to wards. Liaise with Order Clerk as necessary.
  11. Ensure that internal orders are dealt with promptly and sent to the respective area.
  12. Ensure any equipment failure is reported to the appropriate person/ department.
  13. Ensure the daily filing of requisition order forms from wards.
  14. Ensure the monthly filing is completed for archiving.
  15. Input onto the computer system all weekend and out of hour’s stock requests, which had not been booked out at the time.
  16. Provide ward top up cover in the event of staff absence
  17. Provide cover for Storekeeping duties when requested
  18. Monitor and record environmental temperatures within the Stores and Distribution area. Report any out of range temperatures immediately to the Chief/Senior Technician(s).
  19. Organise the distribution staff to perform the three monthly expiry date check of the drugs kept in the departments and clinics, which are not topped up regularly.
  20. Responsible for ensuring the daily cleaning of stores area & trolleys is performed and the log completed.
  21. Maintain the Porter’s log for delivering the green boxes & packages to the wards & departments.
  22. Act as a witness for the NVQ level 2 & 3 students while they cover the elements in stores & distribution

Person specification

Qualifications and Training

Essential criteria
  • Maths and English GCSE Grade C and above or equivalent
Desirable criteria
  • NVQ level 2 Pharmacy Services award or equivalent

Experience

Essential criteria
  • Minimum of 12 months experience working in a hospital Pharmacy setting.
  • Experience in a Pharmacy Stores setting
  • Use of Pharmacy Computing software
Desirable criteria
  • Supervision of a team
  • Training of other members of staff
  • Use of automated Pharmacy picking systems

Knowledge & Skills

Essential criteria
  • Ability to organise staff and workload
  • Excellent interpersonal skills/communication
  • Ability to take initiative and make interventions assertively and appropriately
  • Ability to work calmly and accurately under pressure
  • Clear patient focus
  • Ability to handle conflict situations/refer as necessary
Desirable criteria
  • Intermediate Microsoft Office skills

Employer certification / accreditation badges

Trust IDCapital Nurse, LondonVeteran AwareApprenticeships logoTimewise helps businesses to attract and develop the best talent through flexible working.No smoking policyLondon Living Wage is a voluntary commitment made by employers, who can become accredited with the Living Wage FoundationAge positiveArmed Forces Covenant (Silver Award)We offer Wagestream - A financial wellbeing benefit which lets you access your pay as you earn it.Disability confident employerNHS Rainbow badgePrince's Trust - Proud to support the Prince's trust - Youth can do itStep into healthHappy to Talk Flexible WorkingArmed Forces Covenant

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Chi Kan
Job title
Principal Pharmacy Technician & Distribution Svs
Email address
[email protected]
Telephone number
020 8836 4945
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