Digital Building Asset Manager
Civil Service: Grade 7
Public Health England (PHE) is an executive agency of the Department of Health and Social Care providing; strategic leadership, research, advice and support for Government, local authorities and the NHS in protecting and improving the nation’s health
IMPORTANT - PLEASE READ
This is a Non Reserved post under the Civil Service Nationality Rules and is therefore open to UK, Commonwealth and European Economic Area (EEA) Nationals and certain non EEA members. For more information please refer to the supporting documents detailing the Civil Service Nationality Rules.
- For posts on PHE Civil Service terms and conditions, on appointment the salary is normally the minimum point (see salary range above). This will be dependent on the successful candidate’s current salary and terms and/or equivalent experience. The Civil Service pay structure and progression is different from NHS Agenda for Change, most local authority pay grades and other systems that have annual pay increments. Please see attached an information sheet explaining starting salaries and benefits when joining PHE.
- For clinically ringfenced AfC or Medical/Dental posts, you must obtain the correct professional registration to be appointed. The pay will follow the AfC or Medical & Dental terms & conditions. You may be asked to provide evidence on previous service whilst we are conducting pre-employment checks to determine starting salaries.
Temporary Appointments: If you are external to the Civil Service, you will take up the post on a Fixed Term appointment, if you are an existing Civil Servant, based outside of PHE, you will take up the post as a loan and if you are an existing PHE member of staff, you will take up the post as either a level transfer or a temporary promotion as per PHE’s Pay and Grading policy. If you are an existing Civil Servant, (in PHE or elsewhere) you must have prior agreement from your Line Manager before applying for this post.
Roles Supporting The Covid Response Work: If the role is supporting the Covid response, then the position is a Temporary Appointment with no expectation of permanence. The role will be demobilised when the pandemic response scales back and the Temporary Contract will conclude.
Given the nature of the work of PHE, as a Category 1 department, you may be required in an emergency, if deemed a necessity, to redeploy to another role at short notice. You may also be required to work at any other location, within reasonable travelling distance of your permanent home address, in line with the provisions set out in your contract of employment.
We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: PHE website
On 18 August 2020, the Secretary of State for Health and Social Care announced plans to establish a new agency (then referred to as the National Institute for Health Protection) to lead on health protection in England and to consult on the best future options for strengthening health improvement and other public health functions in the wider system. On 24 March 2021, the Secretary of State announced the new agency would be called the UK Health Security Agency (UKHSA), and on 29 March 2021 he announced the creation of the Office for Health Promotion (within the Department of Health & Social Care). Public Health England and many of its employees will be in scope for transition to new organisations in Autumn 2021. Any new or current employees working for Public Health England during this time, will receive appropriate communications and consultation prior to any formal transfer taking place. Employees who are required to transfer to successor bodies would usually remain on their existing contractual terms and conditions ( with any proposed changes being subject to consultation) and this applies both to current employees and those recruited during the transition. The recruitment, growth & development of our workforce is vital for the continuing success of PHE, and the future UK Health Security Agency and Office for Health Promotion.
To be eligible for employment in the UK Civil Service applicants must meet the Civil Service Nationality Rules (CSNRs) which operate independently and additionally to the Immigration Rules. Applicants must also meet necessary security and vetting requirements, along with any other relevant pre-employment checks.
As from 1 January 2021 broadly the following groups may be eligible to work in non-reserved posts within the Civil Service:
- UK nationals
- Nationals of Commonwealth countries
- Nationals of the Republic of Ireland
- EEA nationals with (or eligible for) status under the EUSS
- Relevant EEA or Turkish nationals working in the Civil Service
- Relevant EEA or Turkish nationals who have built up the right to work in the Civil Service
- Certain family members of the relevant EU & Turkish nationals
The postholders will determine all current asset management records, developing a central system and arrange surveys to develop an advanced digital asset management infrastructure to support delivery of the organisation’s Strategic Asset Management Plan (SAMP) and ISO 19650 (BIM level 2) compliance. The postholder will have responsibility for developing site asset management plans in accordance with the SAMP and will be required to develop options papers, including tactical plans for asset information management, benefits realisation, asset tagging and implementation of Internet of Things (IoT) technologies. The postholder will work closely with the Strategic Asset Management Lead, Science Hub Project (SHP) BIM staff and specialist site management teams and participate in promoting and supporting the transformation to a digital building information infrastructure.
Main duties of the job
- Development of SAMP implementation plans for digital architecture, asset selection, standardisation, information and maintenance
- Participate in the leadership and support of the transformation to digitised building asset management.
- Establish the current asset management information landscape across the organisation
- Arrange asset condition surveys in collaboration with service providers and specialist site teams as required
- Develop site asset registers with agreed information parameters and systems for asset tagging
- Implement and maintain processes to capture information and analysis regarding asset performance, failures, costs, risks and opportunities, developing reports to support enhanced asset management decision making
- Develop systems to introduce post occupancy evaluations and capture of records for lessons learnt
- Collaborate with SHP BIM team and ICT regarding implementation of digital building information architecture
- Maintain contract oversight
Working for our organisation
The way we behave as PHE members of staff will have the greatest impact in achieving our ambitions as an organisation. What we say matters but what we do matters more.
Our effectiveness depends on how we behave so we have developed the PHE People Charter which outlines the values and behaviours expected.
Our behaviours that underpin our values are to COMMUNICATE openly, honestly and clearly, ACHIEVE TOGETHER, working towards PHE’s objectives, RESPECT each other and treat colleagues and customers how we would wish to be treated and EXCEL by providing an excellent service, leading by example and driving personal development.
Detailed job description and main responsibilities
This is a senior role in the Estates & Facilities Strategic Asset Management Team working in collaboration with estates teams across the organisation. The post holder will determine all current asset management records, developing a central system and arrange surveys to develop an advanced digital asset management infrastructure to support delivery of the organisation’s Strategic Asset Management Plan (SAMP) and ISO 19650 (BIM level 2) compliance.
The postholder will have responsibility for developing site asset management plans in accordance with the SAMP and will be required to develop options papers, including tactical plans for asset information management, benefits realisation, asset tagging and implementation of Internet of Things (IoT) technologies.
The postholder will work closely with the Strategic Asset Management Lead, Science Hub Project (SHP) BIM staff and specialist site management teams and participate in promoting and supporting the transformation to a digital building information infrastructure.
The postholder may work with colleagues who are based across the country at different sites and/or who work remotely. The postholder will lead a support team to ensure it is able to operate efficiently and effectively working within Civil Service and PHE corporate guidelines and governance processes. As delegated by the Director, the post holder will lead identified workstreams that may include finance, business planning, risk management, corporate governance, workforce, learning and development, health and safety, accommodation, business continuity and other appropriate areas to ensure that the resources across the Directorate are used effectively.
Leadership and resource management
- Participate in the leadership and support of the transformation to digitised building information, providing reports, support, training and communication materials as necessary
- To be a visible, positive and competent leader and role model ensuring high professional standards and behaviours across the support team;
- Lead the day-to-day operational delivery of the technical administrative support function, responsibilities and resources, planning and managing the physical resources that ensure the support function is fully equipped and fit for purpose
- Routinely monitor and report to the Senior Team and meetings on progress towards digitisation
- Ensure the Directorate establishment requests (ECFs, RRFs, SAFs) are processed in line with strategic direction, national guidance, the Directorate or budget and appropriate recruitment and HR processes. Working with HR and Finance business partners where appropriate.
- Work closely with professional HR colleagues in the delivery and implementation of workforce matters e.g. training, policy briefings, change programmes etc.
- Manage end to end business support and administrative processes to ensure adherence to governance requirements and flexibility and capacity to meet the needs of the Directorate;
- Coordinate the annual appraisal process across the Directorate in line with PHE requirements, providing advice and support to managers; monitoring and reporting on performance in line with organisational policy;
- Take a strategic lead on/or participate in agreed topic areas or workstreams, to include working with relevant national teams, representing your Directorate on appropriate national forums;
- Routine monitoring and reporting of compliance with statutory and mandatory training requirements and appraisal returns for all Directorate staff.
Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).
- Highly competent in a variety of software applications including Word, Excel, Outlook and PowerPoint, Skype
- Postgraduate level of education e.g. NVQ7, MBA with management experience, or equivalent level of experience which includes management experience
- Understanding of procurement and/or business development
- Understanding of H&S Policy and procedures
- Understanding of digital tools and how to apply them to maximise efficiency
- Experience of planning and delivering projects or organisational change
- Understanding of the relationship between the Department of Health and Social Care /PHE and the wider healthcare system
- Ability to write effective communications for staff and plan and organise engagement activity
- Significant experience of working in a business management role
- Proven experience of managing others in a managerial or supervisory role including performance management, carrying out appraisals and development
- Experience setting, monitoring and managing budgets
- Experience of working in the public sector in a similar role
- You proactively create and maintain positive, professional and trusting working relationships with a wide range of people within and outside the organisation. You identify connections and reach out to bring people together
Documents to download
Further details / informal visits contact
- Andrew Thompson
- Job title
- Strategic Asset Management Team Lead
- Email address
- Telephone number
- 07743 804867