Job summary
- Main area
- Education
- Grade
- NHS AfC: Band 4
- Contract
- Fixed term: 12 months (Maternity)
- Hours
- Part time - 22.5 hours per week
- Job ref
- 309-UCLH-6865
- Employer
- University College London Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Medical and Dental Education Service/UCLH
- Town
- London
- Salary
- £33,094 - £36,195 Per Annum Inclusive of HCAS
- Salary period
- Yearly
- Closing
- 06/10/2025 23:59
Employer heading
Medical and Dental Education Administrator
NHS AfC: Band 4
The use of AI is monitored and if applicants have used it, then they are required to declare this in their supporting statement.
Job overview
An opportunity has arisen for an experienced administrator with knowledge of medical education to work in the Medical Education Service. This is a chance to play a key role in supporting the management of medical education.
Working with the Medical Education Manager and Medical Education team, the post-holder will ensure high quality education services are provided to resident doctors in postgraduate training and medical students at UCLH.
The postholder will have a responsibility for accurate collecting and recording of data to allow the department to meet its internal and external compliance and reporting requirements
Main duties of the job
The postholder will provide high-level administrative support for the delivery of Medical Education Programmes.
The postholder will ensure the provision of efficient and effective day-to-day administrative support to the Medical Education Manager and Medical and Dental Education Training Programmes Managers under the direction of Medical Education Manager.
It is expected that the postholder will be a proactive and efficient member of the Medical and Dental Education Team and will provide administrative support to ensure all Undergraduate and Postgraduate Training Programmes are administered effectively.
The postholder will have a responsibility for accurate collecting and recording of data to allow the department to meet its internal and external compliance and reporting requirements. These include requirements relating to:
• Study leave
• GMC National Training Survey
• Annual Review of Competence Progression for Foundation Trainees (ARCP)
In addition, the postholder will be also required to maintain partnership-working with internal and external stakeholders, as dictated by needs.
Working for our organisation
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
· University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
· National Hospital for Neurology and Neurosurgery
· Royal National ENT and Eastman Dental Hospitals
· University College Hospital Grafton Way Building
· Royal London Hospital for Integrated Medicine
· University College Hospital Macmillan Cancer Centre
· The Hospital for Tropical Diseases
· University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
Detailed job description and main responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
* UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the third year in a row.
UCLH recognises the benefits of flexible working for staff – To find out more, visit: Flexible working.
To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?
Person specification
Knowledge and Qualifications
Essential criteria
- Degree level qualification or equivalent level of knowledge/experience
- Administrative/business administration qualification or equivalent level of knowledge/experience
- Knowledge and understanding of the Medical and Dental Education Programmes
Experience
Essential criteria
- Demonstrable experience and knowledge of Medical and Dental Education Programmes administration
Skills and Abilities
Essential criteria
- Demonstrable experience of database and spreadsheet use, including data entry and report production
- High-level office administration skills
- Excellent verbal and written communication skills, including telephone and internet communication
- Ability to advise and respond to multiple queries in a timely way
- Ability to plan, organise and prioritise own work to meet deadlines
- Ability to work on own initiative
- Ability to make judgements and decisions based on information received
- Ability to synthesise data from different sources
- Ability to present data and information in meaningful formats for written reports
Communication
Essential criteria
- Experienced in and confident at communicating with all levels of staff, including internal and external stakeholders
- Able to engage people with, and promote the programmes internally and externally
- Able to communicate effectively and professionally – i.e. verbally, in writing, via email
- Able to confidently deliver presentations to large groups
- Ability to manage any sensitive issues relating to education programmes
Personal and People Development
Essential criteria
- Flexible and proactive approach
- Able to work effectively as part of a team
- Ability to work independently
- Able to proactively build productive working relationships with a wide range of people
- Ability to act at all times within the framework of the Equal Opportunities & Diversity policy of the Trust
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Magdalena Tosun
- Job title
- Medical Education Manager
- Email address
- [email protected]
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