Job vacancy: Clinical Audit Co Ordinator, Whittington Health NHS Trust, London

Job summary

Main area: Clinical Audit Co Ordinator
Grade: NHS AfC: Band 4
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 220-WHT-3331

Employer: Whittington Health NHS Trust
Employer type: NHS
Site: Whittington Hospital
Town: London
Salary: £33,094 - £36,195 Inclusive of Inner London HCAS per annum
Salary period: Yearly
Closing: 03/09/2025 23:59

Clinical Audit Co Ordinator

NHS AfC: Band 4

Covid-19 Vaccination

Getting vaccinated, and getting a booster, remains the best defence against COVID-19.
We encourage and support staff to get COVID-19 vaccine and a booster dose as and when they are eligible.

Please note in order to progress your application, your data will be processed by our 3^rd party recruitment providers – North London Partners Shared Service, who conduct recruitment activities on behalf of Whittington Health NHS Trust.

For our current apprenticeship vacancies, please go to https://www.gov.uk/apply-apprenticeship and use Keyword ‘Whittington’

By applying for this role, you accept in the event you are successful that your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which is aimed at saving you time and improving efficiencies within the NHS when your employment transfers.

Detailed job description and main responsibilities

Audit and data collection

· Daily collection and processing of physiological Critical Care patients’ data to comply with ICNARC protocols and audits.

· Inputting clinical data into an secure online platform of all admitted Critical Care patients, this requires high level attention to detail and robust data cleansing.

· Skilled use of clinical programs for collection and interpretation of patient’s data, like Careflow, ICE and Vitals Clinical.

· Validation of Critical Care data as per ICNARC coding system. This involves liaising with ICNARC senior nurses and consultants to ensure correct coding of diagnosis, alongside filling in missing data, completing hospital outcomes, etc.

· Create Monthly reports for the department, further departments within Whittington Trust and other external NHS bodies, for the purpose of governance, safety and QI work.

· Liaise with nursing and medical staff to ensure accuracy of clinical data entry

· Prepare regular clean dataset for export to ICNARC, monthly, quarterly and yearly.

· Liaise closely with external bodies like ICNARC and the North Central London Network and other hospitals with regards to data enquiries, analysis and reports which involves using clinical electronic systems.

· When dataset not complete retrospective cleaning of data via ICNARC platform

· Processing of Level 2 patients data cared outside the Critical Care unit into the Careflow in collaboration with the Trust’s Finance Department.

· Collecting demographic and clinical data for patients outside the Critical Care unit with CC team involvement and manual processing into the ICNARC website.

· Implement system upgrades when instructed by the unit’s clinical management system supplier.

· Attend regular meetings with ICNARC as part of CPD and maintenance of the high profile of the trust within that organization.

· Contribute to the on-going education of the multi-disciplinary team as to data collecting, entry and reporting with regard to Critical Care Audit.

· To liaise with other hospital staff and departments in the data management of patients transferred in and out across different hospitals.

· To be responsible for ensuring confidentiality and safekeeping of patient records.

· Adheres to Trust and Directorate policies, procedures, standards and protocols

· To maintain confidentiality at all times

Minute taking and meeting coordination for Critical Care Department and Deteriorating Patient

· In conjunction with the Critical Care Team, coordinate regular unit meetings such as clinical governance and Mortality and Morbidity meetings and staff meetings

· Minuet take for Clinical Governance, M& M and Deteriorating patient improvement Group

· Coordination action tracker for all meetings.

· Admin support for all QI project across Critical Care

Administration for Follow Up Clinic

· Work with follow up team to identify and enter spreadsheet potential patients for follow up clinic monthly

· When patients identified – send letters to all patients once discharged from hospital

· Following invite letter, to telephone patients and discuss dates for clinic using spreadsheet

· Book patients into clinic via Medway

· On clinic days to welcome patients – give out psychological questionnaires.

· Administration for Critical Care Patient diaries

Please see the Job Description and Person Specification for further details

Person specification

Qualifications

Essential criteria

Educated to GCSE level or equivalent, with English and math’s

Desirable criteria

Computer literacy
Minute taking skills

Skills

Essential criteria

Good Interpersonal Skills
Advanced computer skills - Word processing, spreadsheets and maintaining databases
Evidence of being able to work as part of a team

personal quailties

Essential criteria

Enthusiasm and flexibility
Proactive Problem Solver
Excellent communication skills

SAFEGUARDING CHILDREN AND ADULTS

To comply with the Trust’s Safeguarding Children and Adults policies, procedures and protocols. All individual members of staff (paid or unpaid) have a duty to safeguard and promote the welfare of children, young people and vulnerable adults This will require you to:

Ensure you are familiar with and comply with the London Child Protection Procedures and protocols for promoting and safeguarding the welfare of children and young people.

Ensure you are familiar and comply with the London Multi Agency Safeguarding Vulnerable Adults Pan London Procedures.

Ensure you are familiar and comply with local protocols and systems for information sharing.
Know the appropriate contact numbers and required reporting lines.
Participate in required training and supervision.
Comply with required professional boundaries and codes of conduct

Whittington Health is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.

Your application form –

Provide only business email address for your referees – we are unable to request references from yahoo, Hotmail, Gmail accounts.
Make sure you to include all evidence of where you meet the essential requirement on the jobs description as this forms the base of our shortlisting criteria.

Our processes –

Closing dates are given as a guide; we are within our right to close adverts early so please ensure you submit your application as soon as possible to avoid delay.
If you do not hear from us up to 3 weeks after the closing date of the job unfortunately this means you have not been successfully shortlisted for interview. If your require feedback on your application please contact the appointing manager detailed in the body of the advert.
Please check your emails regularly as all correspondence from us will be via trac.systems – occasionally these emails will go into your Junk folder.
Employment at Whittington Health is offered subject to successful completion of a 6 month probationary period for all staff with the exception of GMC Registered Doctors.

Other important information –

Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. Before submitting your application and to avoid disappointment please check that you are eligible under the UKVI points based system.
Applications are welcome from people wishing to job share or work flexible patterns. We are committed to equal opportunities.
In submitting an application form, you authorise Whittington Health NHS Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process should you be appointed to the post.

If you are offered a role with one of the NLPSS partner trusts, as part of pre-employment checks your identity and right to work documentation will be verified remotely (in most circumstances), using a certified identity verification service provider TrustID. You will be asked to capture an image of the relevant documents as well as a “selfie” using your smartphone/tablet (if available) for facial matching. TrustID will also perform a digital address check using Trunarrative and Equifax, which is a soft check and does not leave a footprint on your credit rating. For more information, visit www.trustid.co.uk

Please note that during the recruitment process your Identity Documentation (i.e. passport, driving licence, visa, etc.) will be scanned using a device which recognises UV, Infrared and Machine Readable Zone security features of the documents provided

The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.

We would welcome applications from individuals who are from underrepresented groups in the organisation

For further support on submitting an application please refer to the NLPSS Applicant Toolkit: https://royalfree.pagetiger.com/cuuomnr/1

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name: Zoe Broadhead
Job title: Lead Nurse Critical Care
Email address: [email protected]
Telephone number: 20282885470

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Job summary

Employer heading

Clinical Audit Co Ordinator

NHS AfC: Band 4

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Qualifications

Essential criteria

Desirable criteria

Skills

Essential criteria

personal quailties

Essential criteria

Employer certification / accreditation badges

Applicant requirements

Documents to download

Further details / informal visits contact

Find jobs in...