Job vacancy: Health & Safety, Compliance and Training Manager, Whittington Health NHS Trust, Magdala Avenue

Job summary

Main area: Health & Safety, Compliance and Training Manager
Grade: Band 6
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 220-WHT-3330

Employer: Whittington Health NHS Trust
Employer type: NHS
Site: Whittington Hospital
Town: Magdala Avenue
Salary: £46,419 - £55,046 Inclusive of Inner HCAS per annum
Salary period: Yearly
Closing: 03/09/2025 23:59

Health & Safety, Compliance and Training Manager

Band 6

Covid-19 Vaccination

Getting vaccinated, and getting a booster, remains the best defence against COVID-19.
We encourage and support staff to get COVID-19 vaccine and a booster dose as and when they are eligible.

Please note in order to progress your application, your data will be processed by our 3^rd party recruitment providers – North London Partners Shared Service, who conduct recruitment activities on behalf of Whittington Health NHS Trust.

For our current apprenticeship vacancies, please go to https://www.gov.uk/apply-apprenticeship and use Keyword ‘Whittington’

By applying for this role, you accept in the event you are successful that your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which is aimed at saving you time and improving efficiencies within the NHS when your employment transfers.

Detailed job description and main responsibilities

Health & Safety

Lead Health & Safety, Compliance, and Training across facilities
Ensure full compliance with all H&S legislation, NHS guidance, HTMs, and Trust policies
Undertake and maintain risk assessments, including COSHH, Manual Handling, and Fire Risk Assessments
Lead on incident investigations and ensure lessons learned are implemented and communicated
Coordinate and monitor statutory and mandatory H&S audits and inspections
Act as the point of contact for H&S inspections and external audits (HSE, CQC, Fire Service)
Maintain up-to-date compliance registers, audit plans, and ensure follow-up of internal and external inspections (e.g. CQC, PLACE)
Act as the Facilities lead for Health and Safety, overseeing incident investigations, H&S training compliance, and liaising with clinical teams and Estates
Monitor and enforce safe systems of work, carrying out regular inspections and audits
Ensure all teams are aware of, and adhere to, Trust infection prevention and control and hygiene standards
Undertake Audits, inspections, monitoring, review and report
To provide advice and guidance to staff and managers on content of policies, procedures and legal regulations associated with health and safety, under supervision of the Health & Safety Team Manager.
Support the Health & Safety Team as required in providing advice and support to managers and staff.
To assist with the introduction of new systems of work, data recording and procedures as required, including any new H&S management software packages introduced in the future.
To monitor and ensure the effective use of such systems and procedures across the Trust.

Compliance

Lead compliance activities for Facilities, ensuring full adherence to statutory and regulatory requirements (e.g., HTMs, PAM, ERIC)
Develop and maintain a compliance tracker for all statutory and NHS Facilities standards
Ensure all services maintain up-to-date SOPs, policies, BCPs, and method statements
Maintain an asset register for key equipment and ensure planned preventative maintenance is tracked and evidenced
Lead on COSHH & SDS record keeping and ensure accessibility to frontline teams
Oversee subcontractor compliance, RAMS, insurance, permits, and competence checks
Manage the Facilities risk register and support the Head of Facilities
Support the ongoing development and review of service-wide business continuity plans.

Training

To design, develop, deliver and evaluate a range of training interventions, including: Inductions, Workshops including noise awareness, HAV awareness, work at height awareness, DSE workstation assessment, work-related stress risk assessment, selected sessions on the IOSH: Managing Safely in Healthcare course (as appropriate and within the limits of your own competence), First Aid courses, including IQA duties and other courses, as the need is identified

· To administer the Facilities’ annual H&S training programme, working closely with the H&S Team Coordinator.

Develop a Facilities-specific training matrix linked to SOPs and safe systems of work
Coordinate induction and refresher training across all Facilities service lines
Deliver and/or source training in areas such as: tap cleaning, infection prevention, waste segregation, food hygiene, and portering protocols
Ensure training records are maintained, auditable, and aligned with statutory requirements
Support the development of a "train-the-trainer" approach across supervisors/team leaders
To be proficient in the use of a full range of presentation software and hardware tools including MS PowerPoint, laptop computers, overhead projectors as used in the delivery of training sessions

Reporting, Project Support, and Ad Hoc Delivery

Lead or support the delivery of training programmes, toolbox talks, and refresher sessions as required
Produce and submit regular compliance and training reports to the Head of Facilities, Trust Health & Safety team, and governance groups
Assist with project implementation linked to service improvement, workforce development, or compliance uplift
Support the Head of Facilities and senior team with ad hoc initiatives, cross-cutting programmes, or urgent operational needs

Information systems

To input and extract training and incident and data from computer and other data systems as directed.
To collate information about the training opportunities available both internally and through external training providers and disseminate across the Trust to all staff through the various media available, including intranet, notice boards and staff newsletters.
To maintain the Health & Safety Team’s intranet pages as an information resource for Trust managers and staff.
To respond to requests for information from Managers about the training opportunities available both internally and through external training providers to enable them to respond to development and training needs identified through appraisal.
To be fully conversant with corporate communication and information technology systems to enable optimum effectiveness in their use.
To be fully conversant with department systems and databases (including the introduction of new systems), including the Datix incident reporting system, Electronic Staff Record system, etc.
To maintain suitable records with regard to health and safety issues, in particular with regard to training events, audits, inspections, incidents and investigations.
To review and approve electronic incident reports using the Datix system, to produce trends reports and prepare statistical data for internal distribution, review and benchmarking.

Decisions and judgements

The post holder will, in the course of normal duty, be required to make recommendations on areas of non-compliance with the Trust’s Health and Safety policies and procedures or compliance with Health and Safety legislation and guidance. These judgements will involve the analysis of situations set against set criteria of Trust Policy or Regulations and may be discussed with a senior member of the Health and Safety Team before progressing with managers and their staff.
The post holder will work under regular supervision and within set boundaries, whilst having the freedom to balance and prioritise their workload.
The post holder is advisory to managers and does not have direction authority.

Physical, emotional and mental demands of the post

To maneuver, lift and prepare equipment and resources used within training sessions, using suitable aids as necessary e.g. trolleys.
To be able to demonstrate a full range of moving and handling techniques required in training sessions.
The information gathered and delivered during training sessions will be based on national standards, at times complicated, and will often be questioned and challenged. The advice given to managers and staff may be sensitive and contentious and may be unwelcome. The post holder will be required to use strong influencing and interpersonal skills to gain commitment and understanding from trainees/ managers, as the jobholder has no direct authority over others

Please see the Job Description and Person Specification for further details

Person specification

Education/Qualification

Essential criteria

Educated to Masters level in a relevant subject or equivalent level of experience within a Health & Safety environment.
Chartered NEBOSH or IOSH professional (CMIOSH)
Leadership/Management/supervision qualification or equivalent experience
Evidence of continuous professional development

Desirable criteria

Teaching/Training qualification

Skills & Abilities

Essential criteria

High standard of report writing skills
Prioritisation and organisational skills
Understanding of the complexity of service delivery in a large organisation
Practical problem-solving ability
Specialist knowledge across the range of health and safety work procedures and practices underpinned by theoretical knowledge or relevant practical experience.
Undertaking investigations of a complex nature
Proficient in Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook & Teams)
Persuasive and influencing skills
Ability to manage conflict
Good presentation skills
Ability to make sound judgements involving highly complex facts or situations, which require the analysis, interpretation and comparison of a range of options.

Desirable criteria

Good understanding of developments within the NHS including, Commissioning standards, Health & Care Standards, Risk, Health& Safety, Links, Equality & Diversity agenda.

Knowledge & Experience

Essential criteria

Previous management experience
Experienced in analysing data and information collectively to draw out themes and trends
Experienced in providing general non-clinical advice, information, guidance to a broad spectrum of workers, managers and employees
Experienced in producing a range of policy implementation
Demonstrable experience in service development and improvement for a H&S team for a department
Experienced in undertaking investigations, surveys or audits
Experienced in presenting complex, sensitive or contentious information to a large group of staff or members of the public
Experience of effectively working within H&S governance and working with Safety Representatives

Desirable criteria

Excellent communication skills with a variety of levels of staff and patients

PERSONAL QUALITIES

Essential criteria

Effective collaborative style and a team player
Self-motivated
Evident commitment to developing culture of openness and partnership working
Commitment to improving quality of employee experience and so patient care
Evidence of self-awareness
Creative thinker
Real personal values of integrity, objectivity and fairness
Able to learn from experience and adapt to changes and new challenges
Must be able to work independently, and as part of a team
Must be committed to the promotion and improvement of quality.
Able to challenge conventions
Open non-judgemental attitude and able to positively work with a wide range of multi-professional staff groups.
Passion for creating an inclusive and safe environment for all Workers

Other

Essential criteria

Ability to travel to other sites as required
The post holder must demonstrate a positive commitment to uphold diversity and equality policies approved by the Trust.

SAFEGUARDING CHILDREN AND ADULTS

To comply with the Trust’s Safeguarding Children and Adults policies, procedures and protocols. All individual members of staff (paid or unpaid) have a duty to safeguard and promote the welfare of children, young people and vulnerable adults This will require you to:

Ensure you are familiar with and comply with the London Child Protection Procedures and protocols for promoting and safeguarding the welfare of children and young people.

Ensure you are familiar and comply with the London Multi Agency Safeguarding Vulnerable Adults Pan London Procedures.

Ensure you are familiar and comply with local protocols and systems for information sharing.
Know the appropriate contact numbers and required reporting lines.
Participate in required training and supervision.
Comply with required professional boundaries and codes of conduct

Whittington Health is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.

Your application form –

Provide only business email address for your referees – we are unable to request references from yahoo, Hotmail, Gmail accounts.
Make sure you to include all evidence of where you meet the essential requirement on the jobs description as this forms the base of our shortlisting criteria.

Our processes –

Closing dates are given as a guide; we are within our right to close adverts early so please ensure you submit your application as soon as possible to avoid delay.
If you do not hear from us up to 3 weeks after the closing date of the job unfortunately this means you have not been successfully shortlisted for interview. If your require feedback on your application please contact the appointing manager detailed in the body of the advert.
Please check your emails regularly as all correspondence from us will be via trac.systems – occasionally these emails will go into your Junk folder.
Employment at Whittington Health is offered subject to successful completion of a 6 month probationary period for all staff with the exception of GMC Registered Doctors.

Other important information –

Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. Before submitting your application and to avoid disappointment please check that you are eligible under the UKVI points based system.
Applications are welcome from people wishing to job share or work flexible patterns. We are committed to equal opportunities.
In submitting an application form, you authorise Whittington Health NHS Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process should you be appointed to the post.

If you are offered a role with one of the NLPSS partner trusts, as part of pre-employment checks your identity and right to work documentation will be verified remotely (in most circumstances), using a certified identity verification service provider TrustID. You will be asked to capture an image of the relevant documents as well as a “selfie” using your smartphone/tablet (if available) for facial matching. TrustID will also perform a digital address check using Trunarrative and Equifax, which is a soft check and does not leave a footprint on your credit rating. For more information, visit www.trustid.co.uk

Please note that during the recruitment process your Identity Documentation (i.e. passport, driving licence, visa, etc.) will be scanned using a device which recognises UV, Infrared and Machine Readable Zone security features of the documents provided

The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.

We would welcome applications from individuals who are from underrepresented groups in the organisation

For further support on submitting an application please refer to the NLPSS Applicant Toolkit: https://royalfree.pagetiger.com/cuuomnr/1

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name: Ewerton Soares
Job title: Head of Facilities
Email address: [email protected]

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Job summary

Employer heading

Health & Safety, Compliance and Training Manager

Band 6

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Education/Qualification

Essential criteria

Desirable criteria

Skills & Abilities

Essential criteria

Desirable criteria

Knowledge & Experience

Essential criteria

Desirable criteria

PERSONAL QUALITIES

Essential criteria

Other

Essential criteria

Employer certification / accreditation badges

Applicant requirements

Documents to download

Further details / informal visits contact

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