Job vacancy: Personal Assistant, West London NHS Trust, Southall

Job summary

Main area: Central Finance Management
Grade: Band 5
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 222-CORP-955

Employer: West London NHS Trust
Employer type: NHS
Site: Ar
Town: Southall
Salary: £35,763 - £43,466 per annum inclusive
Salary period: Yearly
Closing: 31/08/2025 17:00
Interview date: 19/09/2025

Personal Assistant

Band 5

West London NHS Trust provides a full range of mental health, community and physical healthcare services for children, adults and older people living in the London boroughs of Ealing, Hammersmith & Fulham and Hounslow.

We also provide some specialist services that are commissioned regionally, such as our medium secure services; and nationally, such as the Cassel Hospital for people with complex and severe personality disorder and our high secure services at Broadmoor Hospital.

Detailed job description and main responsibilities

The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. Please view as attached

The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.

Person specification

QUALIFICATIONS

Essential criteria

Diploma in administration, business or management or equivalent relevant qualifications and/or significant experience in an administrative or management role for at least 5 years

Desirable criteria

Degree in administration, business or management

EXPERIENCE

Essential criteria

Wide ranging admin/secretarial experience including PA experience, diary management, agenda planning, minute taking and report writing.
PA experience at senior management level
Highly competent user of MS Office Word, Excel, PowerPoint; Email (Outlook), internet & Intranet and AI administration tools.
Experience of using large databases or waiting list data
Arrangng bookings for: conferences, large meetings, workshops and travel
Diary management and administering meetings including preparation of agendas, minute taking / transcribing, preparation of action log and forward planner.
Using initiative and problem solving/improving office systems and procedures and utilising AI tools as appropriate

Desirable criteria

Experience gained in a Healthcare setting
Database searching/search engines
NHS patient information systems
Experience of using HealthRoster
Preparing/editing web page content
Experience of working with partners in the health and social care systems
Using Team Engine for meeting agenda planning

Knoweldge

Essential criteria

Knowledge of and proficient in wide range of office systems and procedures
Understanding of confidentiality and information governance

Desirable criteria

Basic understanding and sensitivity of mental health issues
Familiarity with some of the current context/issues in health care
Basic knowledge of business planning, budgets and financial procedures

As an employee of West London NHS Trust, you have a responsibility to maintain a sound understanding of, and a commitment to uphold the National Health Service values and principles set out in the NHS Constitution.

We reserve the right to close adverts prior to the closing date stated should we receive a high volume of applications.

By applying for this post you are agreeing to West London NHS Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, you will be required to undergo a pre-employment checks which can take between 4-8 weeks . After which your information will also be transferred into the national NHS Electronic Staff Records system (ESR ).

Please ensure you include email addresses for your referees which MUST be at supervisory or managerial capacity covering the last 3 years of employment to date to avoid delay in the recruitment process.

West London NHS Trust is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.

We encourage the thoughtful use of technology as a demonstration of strong time management and a commitment to innovation. However, we encourage applicants to personalise their recruitment application to showcase their unique skills and experiences.

While AI-generated content can be a helpful tool, relying solely on generic responses instead of highlighting your own strengths and achievements may impact the success of your application. The success of an application will always be assessed against the essential and desirable criteria for the role, so it is important to ensure that your application and any supporting information clearly demonstrate how you meet these requirements.

Defence Employer Recognition Scheme (ERS) - Bronze

Documents to download

Candidate Pack (PDF, 631.9KB)

Apply online now

Further details / informal visits contact

Name: Carol Carter
Job title: Executive Assistant
Email address: [email protected]

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Job summary

Employer heading

Personal Assistant

Band 5

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

QUALIFICATIONS

Essential criteria

Desirable criteria

EXPERIENCE

Essential criteria

Desirable criteria

Knoweldge

Essential criteria

Desirable criteria

Employer certification / accreditation badges

Documents to download

Further details / informal visits contact

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