Job vacancy: Apprenticeship and Widening Participation Administrator, West London NHS Trust, Southall

Job summary

Main area: Learning & Development
Grade: Band 3
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 222-CORP-961

Employer: West London NHS Trust
Employer type: NHS
Site: St Bernard's Hospital
Town: Southall
Salary: £29,651 - £31,312 per annum inc HCAS
Salary period: Yearly
Closing: 23/09/2025 23:59

Apprenticeship and Widening Participation Administrator

Band 3

West London NHS Trust provides a full range of mental health, community and physical healthcare services for children, adults and older people living in the London boroughs of Ealing, Hammersmith & Fulham and Hounslow.

We also provide some specialist services that are commissioned regionally, such as our medium secure services; and nationally, such as the Cassel Hospital for people with complex and severe personality disorder and our high secure services at Broadmoor Hospital.

Detailed job description and main responsibilities

The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. Please view as attached.

The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.

Person specification

QUALIFICATIONS

Essential criteria

English Language & Maths GCSE Grade A-C / (9-4) or equivalent Level 2 Functional skills
Evidence of commitment to continuing professional development, including participation in an Apprenticeship

EXPERIENCE

Essential criteria

Some experience in administration, ideally within a healthcare or educational setting

Desirable criteria

Experience of administering Apprenticeship training or work programmes is an advantage

SKILLS

Essential criteria

Excellent organisational and time management skills, with the ability to manage multiple responsibilities effectively
Strong interpersonal and communication skills, with the ability to liaise professionally and sensitively with apprentices, interns, and staff
Ability in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with web-based management systems.

Desirable criteria

Knowledge of Apprenticeships and Apprenticeship Levy
Knowledge and understanding about Widening Participation in the NHS

As an employee of West London NHS Trust, you have a responsibility to maintain a sound understanding of, and a commitment to uphold the National Health Service values and principles set out in the NHS Constitution.

We reserve the right to close adverts prior to the closing date stated should we receive a high volume of applications.

By applying for this post you are agreeing to West London NHS Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, you will be required to undergo a pre-employment checks which can take between 4-8 weeks . After which your information will also be transferred into the national NHS Electronic Staff Records system (ESR ).

Please ensure you include email addresses for your referees which MUST be at supervisory or managerial capacity covering the last 3 years of employment to date to avoid delay in the recruitment process.

West London NHS Trust is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.

We encourage the thoughtful use of technology as a demonstration of strong time management and a commitment to innovation. However, we encourage applicants to personalise their recruitment application to showcase their unique skills and experiences.

While AI-generated content can be a helpful tool, relying solely on generic responses instead of highlighting your own strengths and achievements may impact the success of your application. The success of an application will always be assessed against the essential and desirable criteria for the role, so it is important to ensure that your application and any supporting information clearly demonstrate how you meet these requirements.