Job summary
- Main area
- Supplies
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (variable start/finish time (0800am & 0900am shift start or 1600pm & 1700pm shift end)
- Job ref
- 392-RNOH-822
- Employer
- Royal National Orthopaedic Hospital NHS Trust
- Employer type
- NHS
- Site
- RNOH
- Town
- Stanmore
- Salary
- £27,129 - £28,649 per annum inclusive HCAs
- Salary period
- Yearly
- Closing
- 06/05/2024 23:59
Employer heading
Ward Inventory Clerk
Band 3
Please note in order to progress your application, your data will be processed by our 3rd party recruitment providers – North London Partners Shared Service, who conduct recruitment activities on behalf of Royal National Orthopaedic Hospital NHS Trust.
The Royal National Orthopaedic Hospital NHS Trust is the largest orthopaedic hospital in the UK and a global leader in our field. We provide a dynamic working environment where we support frontline staff to implement improvements so that we can realise our vision of being a world leading neuro musculoskeletal hospital providing the best patient care and staff experience in the NHS, delivering world leading research, and offering a strong foundation of education, training and career progression. Our dedicated staff come from diverse backgrounds, and our patients benefit from the wide range of experience they bring to the Trust. The RNOH brings unrivalled expertise together in one place allowing us to deliver some of the world’s most complex and innovative care to our patients
- Rated Good by the CQC
- Two sites, one in central London and one in Stanmore - which has recently opened The Stanmore Building, a new, state-of-the-art inpatient facility
- Our Research and Innovation Centre works closely with our main academic partner, University College London
- Recognised as a centre of excellence, leading on national initiatives, such as the Getting It Right First Time (GIRFT) Programme
- Further major redevelopment underway across the Stanmore site – improving and modernising our facilities to maintain our position as the UK’s leading centre for orthopaedic medicine
- In the NHS staff survey, over 90% of our staff were satisfied with the quality of care they are able to give to patients - the best result of any NHS Trust in the country
- Our staff also indicated that they had the best experience of appraisals as compared to all other NHS Trusts.
This is a great time to join us and play a critical role in the next stage of RNOH’s journey to achieving an outstanding CQC rating.
Our aim is to remain a world-leading orthopaedic hospital with the best patient care and staff experience in the NHS. To do this, we have four core values that underpin everything that we do. We use our values to help ensure that we are always focused on the things that our staff and patients believe are most important:
- Patients first, always
- Excellence, in all we do
- Trust, honesty and respect, for each other
- Equality, for all
Our annual staff survey results have been improving year on year, with our staff telling us that their experience of working at the Trust is getting better and better. They also indicate that our staff feel very loyal to the RNOH and committed to its role in providing the very best care to our complex patient group. We hope that we can welcome you to our growing team soon.
Job overview
The RNOH Materials management team is a dynamic and diverse team who supply the Trust with a first class service to ensure the right clinical equipment, for the right clinician and the right patient at the right time every time.
The key purpose of the role is to undertake the ordering of materials and stock and the work streams associated around this as well as assist and manage all aspects of the distribution service in relation to all clinically related consumables, including all aspects of PPE under the direction of the Supply chain & logistics Manager.
Good communication skills and the ability to work on your own initiative in delivering & promoting Materials management Trust-wide are desirable. Having an understanding of general procurement standards as well as NHS supply chain and the EDC eProcurement systems are also desired skills for this role.
Main duties of the job
The post-holder will be expected to actively manage clinical and other stock associated with the functioning and effectiveness of a specialist NHS Hospital.
This will also include managing and monitoring all PPE, clinical goods receipting, ordering and inventory management tasks as well as visiting the service user departments, undertaking meetings with end users concerning stock issues, undertaking of inventory stock ordering using Automatic Data Capture, hand held devices and other Materials Management systems, liaising with the relevant Trust Team/committees as well external partners from NCL and NHS supply chain on a daily basis.
The Trust is looking for a person with excellent communication skills, the ability to inspire high levels of team work and maintain a good and safe environment for all staff, patients and visitors. As a key liaison between Procurement and the wider clinical teams, we are looking for a person who has the ability to be flexible, responsive whilst maintaining a professional demeanour at all times as this is key to the role.
Experience in an NHS environment would be advantageous as would experience in procurement methodology and practice.
Working for our organisation
The RNOH Procurement dept. are a dynamic and diverse team providing a full procurement service to the Trust ensuring value for money at all times with a high focus on cost improvement and efficiency gains whilst ensuring the standing financial instructions for the Trust are maintained at all times. As a team they are fully accredited to the NHS level 1 procurement & commercial standards since 2019 and are working towards the next phase for level 2 accreditation.
The team are based in the Stanmore hospital site and split across 2 depts. these being Main theatre stores (adjacent to Main theatre) and Main Procurement adjacent to our MRI dept. and the Wood lane entrance. As an “onsite” procurement team we have the ability to respond swiftly and efficiently to all stock and supplies needs for the organisation utilising the Trust’s materials control processes and systems in line with NHS protocols for procurement and commercial transactional work streams.
There is a culture of continued professional improvement within the dept. Training and support is regularly offered and actively encouraged by the management team to the whole team.
Detailed job description and main responsibilities
The post holder will be expected to be a key member of the Materials management team especially concerning clinical stock and placing weekly orders as part of the Materials management methodology as well as other duties such as annual stock takes and inventory management implementation.
The post holder will need to demonstrate an understanding of IT systems and preferably have a background in procurement, have the ability to communicate professionally with a wide variety of stakeholders and provide an efficient materials management service to the Trust & the Procurement team.
Person specification
Knowledge, Training & Experience
Essential criteria
- A-level or NVQ L3 or equivalent experience of min 2 years in a related environment
- Inventory Management skills
- Experience of distribution & storage of high turnover critical stock lines
- IT skills (use of Microsoft Outlook, Word, Excel, Project, Power-point and also web-based searches
- Understanding procurement processes and methodology.
- To be able to run-back order checks and to avoid stock out situations.
- Understanding of eProcurement and ability to raise purchase orders.
- To be able to run-back order checks and to avoid stock out situations
- Working relationship with key suppliers e.g. NHS supply chain
- Basic awareness of Health and Safety in the workplace
Desirable criteria
- Experience of working a dynamic stores environment
- Broad knowledge of NHS
- Min 2 years in Materials management or working in an NHS environment.
- Knowledge of clinical stock
- NHS supply chain online system
- Experience and knowledge of PPE stock and ability to understand the current circumstances around the global pandemic.
- Working in the Public sector experience
- Continued Professional Development Record
Transferable skills
Essential criteria
- Ability to identify problems, use initiative
- Analytical & judgement skills
- Communication & relationship skills
- Good Planning and organisation skills
- Maintain an efficient service within recognised boundaries.
- Punctual and dependable
Desirable criteria
- Experience of working a dynamic stores environment.
- Experience of NHS supply chain online system
- Experience of using hand held devices such as PDA’s
- Continued Professional Development Record.
Examples of application of essential criteria
Essential criteria
- Ability to identify problems, use initiative
- Ability to prioritise work load
- Experience & knowledge of electronic communications tools
- Data presentation
- Information technology skills
Desirable criteria
- Experience of working a dynamic stores environment.
- To understand and be able to apply the Trust policy on information governance.
- Process mapping skills (SOP).
- Ensuring that effective communication occurs.
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Laurent Wong
- Job title
- Materials Manager
- Email address
- [email protected]
- Telephone number
- 02089095398
- Additional information
No additional info
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