Job vacancy: Breast OAFU Administrative Coordinator, The Royal Marsden NHS Foundation Trust, Sutton

Job summary

Main area: Administration
Grade: NHS AfC: Band 4
Contract: Permanent
Hours: Part time - 12.4 hours per week
Job ref: 282-C723

Employer: The Royal Marsden NHS Foundation Trust
Employer type: NHS
Site: Royal Marsden Hospital Sutton
Town: Sutton
Salary: £32,199 - £34,876 Per Annum Pro Rata
Salary period: Yearly
Closing: 21/08/2025 23:59

Breast OAFU Administrative Coordinator

NHS AfC: Band 4

Detailed job description and main responsibilities

For further information on this role, please see the attached detailed Job Description and Person Specification:

To support the Advanced Nurse Practitioner and Admin Team Leads within the Breast Open Access pathway.
To provide administrative and data management support.
Triage Breast referrals to ensure appropriate management, adhering to Access policy
Navigating referral criteria and establishing communication with primary care providers
Coordinating and updating the database held on EPIC to manage the follow-up pathways for patients and various review points for patients, ensuring it is kept up to date and accurate.

Person specification

Education/Qualifications

Essential criteria

Educated to NVQ Diploma level or equivalent qualification or experience in a similar role
Exceptional understanding of medical terminology
Competent at Microsoft Excel, Word and Outlook

Desirable criteria

Association of Medical Secretaries, Practice Managers and Receptionists (AMSPAR) qualified or equivalent.
European Computer Driving License (ECDL) or Equivalent

Experience

Essential criteria

Patient interaction and clinical environments
Experience in working with databases, hospital IT systems
Experience of coordinating patient pathways
Substantial previous medical secretarial experience.
Experience of diary management.

Desirable criteria

Experience typing letters and dissemination of correspondence to patients and primary/secondary/tertiary care Experience appointment scheduling

Skills/Abilities/Knowledge

Essential criteria

Excellent interpersonal & communication skills with the ability to deal effectively with a wide range of people (e.g. medical & nursing staff, managers, admin staff) in a helpful manner.
Ability to communicate with patients about visit expectations
Ability to prioritise workload and adjust to work in light of unexpected events or changing priorities. To be able to use your own initiative planning own work for the day/week and work unsupervised where appropriate.
A flexible attitude to work & ability to contribute to the wider team.
Knowledge & experience of MS Office applications or Equivalent – extract data and present at project meetings.
Ability to grasp new concepts quickly
Ability to contribute to process improvement initiatives
Liaison with primary and secondary care
Evidence of ability to handle sensitive information without compromising confidentiality
Evidence of commitment to delivering high quality customer service
Demonstrable awareness of the needs of the multi-disciplinary team.

The Royal Marsden values diversity and is committed to the recruitment and retention of underrepresented minority groups. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQ+ candidates and candidates with disabilities.

As a Disability Confident Employer, we are working to create a workplace that enables all staff to reach their full potential. We are committed to this because we know that greater diversity and inclusion will lead to an even greater positive impact for the people we serve.

Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. We advise you to submit your application as early as possible to prevent disappointment.

All applicants will be contacted by email to the address supplied on your application. Applicants are advised to check their email accounts regularly and to ensure that email filters are set to allow our emails.

Flu Vaccination – What We Expect of our Staff

At The Royal Marsden we have an immune compromised patient population who we must protect as much as we can against the flu virus. Each year, seasonal flu affects thousands of people in the UK. Occurring mainly in winter, it is an infectious respiratory disease capable of producing symptoms ranging from those similar to a common cold, through to very severe or even fatal disease.

The wellbeing of our staff and patients is of the upmost importance to us, and it is the expectation of The Royal Marsden that all patient-facing staff have an annual flu vaccination, provided free of charge by the Trust.

London Living Wage is a voluntary commitment made by employers, who can become accredited with the Living Wage Foundation

Documents to download

Apply online now

Further details / informal visits contact

Name: Marion Smith / Jackie Cox
Job title: Breast Unit
Telephone number: 0208 661 3361

If you have problems applying, contact

Address: Recruitment Support Team
Telephone: 01629 690825

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Job summary

Employer heading

Breast OAFU Administrative Coordinator

NHS AfC: Band 4

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Education/Qualifications

Essential criteria

Desirable criteria

Experience

Essential criteria

Desirable criteria

Skills/Abilities/Knowledge

Essential criteria

Employer certification / accreditation badges

Documents to download

Further details / informal visits contact

If you have problems applying, contact

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