Job vacancy: Recruitment & Onboarding Administrator Apprenticeship, The Royal Marsden NHS Foundation Trust, Wallington

Job summary

Main area: Administration
Grade: NHS AfC: Band 3
Contract: Permanent: Apprenticeship
Hours: Full time - 37.5 hours per week
Job ref: 282-OD1796-NR

Employer: The Royal Marsden NHS Foundation Trust
Employer type: NHS
Site: The Royal Marsden Hospital Wallington
Town: Wallington
Salary: £30,630 - £32,346 per annum
Salary period: Yearly
Closing: 26/08/2026 23:59
Interview date: 04/09/2026

Recruitment & Onboarding Administrator Apprenticeship

NHS AfC: Band 3

Detailed job description and main responsibilities

For further information, please refer to the detailed Job Description & Person Specification:

To manage the recruitment and onboarding process for all posts within designated area and action within timeline of key performance indicators.
Responsible for ensuring all pre-employment checks for successful candidates are undertaken and meet the standard for the Trust in line with NHS Employers Checks Standards, including; verification of identity, right to work in the UK, professional registration and qualifications, references, criminal records check and occupational health, in line with audit requirements. Highlighting any discrepancies to the recruitment team leader
Administer the vacancy control process, uploading vacancies onto the recruitment system, checking advertisements, job descriptions and person specifications, sending offer letters, undertaking pre and post-employment checks, issuing contracts of employment and creating employee files.
To ensure all new joiners information is entered onto electronic staff record (ESR) within set payroll deadlines each month. Ensuring timely notifications to Payroll of all recruitment contractual changes to prevent under/over payments to staff.
Ensure the Recruitment system is updated and maintained on a daily basis.

Meets all government criteria for apprenticeship funding, including appropriate visa status, required period of UK residency, and no prior learning or experience at a level that would prevent funding approval.

Person specification

Education/Qualifications

Essential criteria

Educated to GSCE level or equivalent experience

Experience

Essential criteria

Experience of working in a customer focussed environment, demonstrating a commitment to providing customer service to a high standard
Previous administration experience in a busy office environment
Experience of using IT applications such as Microsoft
Some practical knowledge of HR systems and HR processes
Demonstrates ability to deliver high standard of customer care service skills

Desirable criteria

Experience of using recruitment systems and electronic payroll system eg ESR, NHS Jobs, Trac or similar

Skills Abilities/knowledge

Essential criteria

Able to work independently and under pressure, planning work appropriately to meet deadlines
Good IT skills and experience of using Microsoft Office, including Excel, Word and Outlook.
Demonstrates good communication and interpersonal skills
Excellent organisational and prioritisation skills
Able to work under pressure and to tight deadlines maintaining attention to detail and accuracy
Ability to multitask and prioritise effectively in a busy environment
Demonstrates flexible and proactive approach to carrying out tasks
Demonstrates an ability to work well within a team and contribute to the wider team goals

The Royal Marsden values diversity and is committed to the recruitment and retention of underrepresented minority groups. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQ+ candidates and candidates with disabilities.

As a Disability Confident Employer, we are working to create a workplace that enables all staff to reach their full potential. We are committed to this because we know that greater diversity and inclusion will lead to an even greater positive impact for the people we serve.

Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. We advise you to submit your application as early as possible to prevent disappointment. Please ensure your information is accurate to avoid errors with processing your application

All applicants will be contacted by email to the address supplied on your application. Applicants are advised to check their email accounts regularly and to ensure that email filters are set to allow our emails.

Flu Vaccination – What We Expect of our Staff

At The Royal Marsden we have an immune compromised patient population who we must protect as much as we can against the flu virus. Each year, seasonal flu affects thousands of people in the UK. Occurring mainly in winter, it is an infectious respiratory disease capable of producing symptoms ranging from those similar to a common cold, through to very severe or even fatal disease.

The wellbeing of our staff and patients is of the upmost importance to us, and it is the expectation of The Royal Marsden that all patient-facing staff have an annual flu vaccination, provided free of charge by the Trust.