Job summary
- Main area
- Surgery
- Grade
- Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 197-R-LC8831
- Employer
- Lewisham and Greenwich NHS Trust
- Employer type
- NHS
- Site
- Queen Elizabeth Hospital
- Town
- Woolwich, London
- Salary
- £32,073 - £39,043 Per Annum
- Salary period
- Yearly
- Closing
- 21/10/2026 23:59
Employer heading
Theatre System Administrator
Band 5
Please refer to the Applicant Guide via this link for key information:- Applying to LGT Guide - Key Information for Applicants
Lewisham and Greenwich NHS Trust, (LGT), is a community-focused provider of local and acute care, delivering high-quality services to over one million people living across the London boroughs of Lewisham, Greenwich, and Bexley. We provide whole-life care and are here to support our communities to live healthier lives as well as taking care of them when they need us the most.
Employing almost 7,500 colleagues, affectionately known as Team LGT, we provide services at Queen Elizabeth Hospital in Woolwich, University Hospital Lewisham, and at over a dozen community settings in Lewisham. We also provide some services at Queen Mary’s Hospital in Sidcup.
We have recently launched our new vision and values to mark the LGT10 – the tenth anniversary of our Trust forming in 2013. Our trust vision is to be exceptional. In the quality of our patient care; our support for colleagues; and in the difference we make through our partnerships and in our communities.
To achieve this we value Respect, Compassion, and Inclusion; Being accountable over staying comfortable; Listening over always knowing best; and Succeeding together over achieving alone. You can read more about our visions and values here
Our hospitals and community sites provide a wide range of inpatient and outpatient services, as well as emergency and planned care. The Trust is rated as “good” or “outstanding” in over three-quarters of the services inspected by the Care Quality Commission.
Every year our work includes performing 10,000 procedures in our theatres; bringing seven and a half thousand new lives into the world; carrying out 570,000 visits to patients in their homes or communities and providing emergency care for more than 300,000 patients arriving in our busy Urgent and Emergency Departments.
LGT is a centre for the education and training of medical students enrolled with King’s College London’s GKT School of Medical Education. We are a training centre for nurses, midwives and allied health professionals. We are pioneering new roles that will support the changing needs of our patients and are one of the largest employers of physician associates in the country.
We are committed to working with our partners to deliver the best outcomes for our local communities. This means playing an active role in the South East London Integrated Care System (ICS), and in formal partnerships including the South East London Acute Provider Collaborative, provider partnerships with our local mental health trusts and borough-based boards of the ICS in Bexley, Greenwich and Lewisham.
Job overview
The successful candidate will be responsible for maintaining the accuracy and quality of data within the Theatre Management Information System, providing support and training to system users, and producing performance reports to support theatre operations. The role works closely with Trust IT and Business Intelligence teams to maintain system functionality, respond to staff enquiries, and ensure information is processed in line with approved procedures. The post holder may also travel between sites to provide support, training, and resolve system issues.
Main duties of the job
Maintaining quality, content and accuracy of data and information held within the Theatres Management Information systems, providing guidance/training to all theatre system users.
Supporting analytical work and responsible for production of agreed reports for Theatres.
Responsible for inputting and processing information adhering to standardised approved procedures.
Responding to enquiries from Trust Staff.
Responding to and supports Trust IT and Business Intelligence teams as required to maintain the TIMS and responsibility for the production of performance data.
There may be a requirement to travel between sites to attend meetings, support training and resolve issues; where suitable this could be undertaken virtually e.g. using Microsoft Teams.
Working for our organisation
Please refer to the Applicant Guide via the link below for key information:- Applying to LGT Guide - Key Information for Applicants
Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:
- Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
- Widening access (anchor institution) and employability
- Improving the experience of staff with disability
- Improving the EDI literacy and confidence of trust staff through training and development
- Making equalities mainstream
Detailed job description and main responsibilities
- Maintain and update the Theatre Management Information System (TMIS), including theatre schedules, allocations, and system data to ensure accuracy and data quality.Perform daily data validation checks and correct errors to support accurate reporting and performance monitoring.
- Produce routine and ad hoc reports for theatre management, operational planning, clinical audits, investigations, and governance requirements.Provide first-line support for TMIS users, resolving system issues and escalating complex problems to Theatre Management, IT, or system suppliers as required.
- Support weekly theatre scheduling meetings by preparing reports, updating schedules, recording actions, and following up outstanding tasks.
- Work closely with Trust IT, Business Intelligence, and clinical teams to maintain system functionality and improve processes.Deliver training and ongoing support to theatre staff on Cerner iCare, EPIC, and associated systems, ensuring compliance with information governance requirements.
- Develop and maintain user guides, procedures, and supporting documentation, including downtime and recovery processes.Assist with system testing, upgrades, enhancements, and implementation of new functionality.
- Support the Theatre Management Team with administration, meeting coordination, communications, and service improvement initiatives.
- Maintain effective working relationships with clinical, operational, management, IT, and Business Intelligence colleagues across the Trust.Travel between Trust sites as required to provide support, training, and resolve system issues.
Person specification
Essential criteria
Essential criteria
- Strong organisational skills and able to prioritise workload effectively, including ability to document and keep accurate and thorough records/files
- Demonstrates inputting and manipulating data, information into computer databases, system, excel reports; can interprets data, creates reports where required.
- Demonstrates ability to work effectively under pressure
- Demonstrates high standard of communication skills – written and verbal
- Demonstrates ability to provide user training in own area of expertise/IT system
- Ability to manage own workload with time constraints and work environment pressures
- Knowledge of one or more computer system(s), hardware or software, or telephony systems acquired through degree qualification or equivalent experience
- Intermediate level computer knowledge
- Experience of IT System Management /Administrator roles (including experience of system administration, including implementation, background build and training) and/or supporting the role
Desirable criteria
Desirable criteria
- Advanced European Computer Driving Licence (ECDL) or equivalent knowledge.
- Specialist training course with Cerner iCare/EPIC in respect to theatre module.
- Experience of Theatre environment
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
We recommend applying as early as possible to avoid missing out. All applications received before the cap is reached will be considered equally and assessed against the person specification.
Documents to download
Further details / informal visits contact
- Name
- Nicola Daniel
- Job title
- Associate Service Manager
- Email address
- [email protected]
- Telephone number
- 07884 396562
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