Job overview

Personal Assistant to Clinical Support Services (CSS) Team.

Band 4 - 37.5 hours per week - perm contract

An exciting opportunity has arisen for an experienced, highly organised and proactive Personal Assistant to join the Clinical Support Services Division as part of the senior leadership team support function. In this pivotal role, you will work closely with the Divisional Director and Directorate Managers, providing high-level administrative and organisational support that enables the effective delivery of services across the division. No two days are the same. You will be at the centre of a busy and dynamic division, manging complex diaries, coordinating meetings, supporting key projects, liaising with a wide range of stakeholders and helping ensure the smooth running of divisional operations. We are looking for an individual with excellent communication and organisational skills who thrives in a fast-paced environment, can manage competing priorities and takes pride in delivering a professional, high-quality service. Experience in diary management, meeting administration and formal minute taking is essential. This is an excellent opportunity for someone looking to develop their career within the NHS while working closely with senior leaders and contributing to the delivery of high-quality services for patients and staff. If you are motivated, adaptable and enjoy building positive working relationships, we would love to hear from you.

Main duties of the job

To provide a comprehensive, effective and professional secretarial service to the Clinical Support Services Divisional Director and Directorate Managers, supporting the smooth and efficient operation of the division and contributing to the achievement of its strategic and operational objectives. The successful candidate will manage complex electronic diaries, coordinate and administer meetings, prepare agendas and supporting papers, take accurate formal minutes, handle confidential correspondence and act as a key point of contact for a wide range of internal and external stakeholders.

Working for our organisation

Tameside and Glossop Integrated Care NHS Foundation Trust serves a community of 250,000 people across Tameside & Glossop. We provide a range of services both within the hospital and across our community for both adults and children. Our vision is to improve health outcomes for our population and influence wider determinants of health through collaboration with our health & care partners. 

We have a clear set of values & behaviours which we expect all of our staff to demonstrate: 

• Compassion
• Accountability
• Respect
• Excellence

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population. 

We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from Black, Asian & minority ethnic candidates, LGBTQ+ & Disabled people. 

Benefits include; flexible working, 27-33 days annual leave plus bank holidays, sick pay, NHS Pension Scheme, free eye tests and health checks, gym discount, free bicycle loan scheme, salary sacrifice car scheme, support with stress, bereavement, relationships, finance, and much more.