Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 311-H888-26-A
- Employer
- Pennine Care NHS Foundation Trust
- Employer type
- NHS
- Site
- Pennine Care Trust Headquarters
- Town
- Ashton Under Lyne, Tameside
- Salary
- £27,485 - £30,162 per annum, pro rata
- Salary period
- Yearly
- Closing
- 09/04/2026 23:59
Employer heading
Personal Assistant
NHS AfC: Band 4
If you are Kind, Fair, Ingenious and Determined then we want you to come and join our #PennineCarePeople
https://www.penninecare.nhs.uk/values
Job overview
Personal Assistant to the Deputy Director of Workforce/Workforce Leads managing day-to-day diaries, meetings and travel. Managing action logs to ensure timely completion.
The post holder requires excellent organisational ability; must be flexible and able to use initiative in resolving problems when they arise, along with a consistently high professional approach. The post holder will require a high measure of independent judgement, including sensitivity and discretion with a high degree of initiative to carry out specific duties.
Main duties of the job
- Proactively manage/support the workload to ensure that all urgent and sensitive issues are dealt with in a timely manner
- Proactively handle queries and information requests in an efficient manner
- Act as the filter and main point of contact for internal and external contacts, representing the Deputy Director of Workforce (DDoW) in an appropriate manner at all times
- Handle and communicate complex and sensitive information with the utmost discretion and confidentiality, both internally and externally
Working for our organisation
You will be working alongside the DDoW and closely with the senior leadership team.
This is a hard working, flexible, approachable and supportive team who all strive for the best outcomes every day.
Detailed job description and main responsibilities
Day to day organisational management and Communication.
Proactive and Dynamic approach to deadlines and workload management.
Attention to detail and acting appropriately on delegated responsibility.
Variety of administration tasks including adapting to new technologies and software with services operating with blended remote and office based working.
(Full JD/PS Attached)
Person specification
Education/Qualifications
Essential criteria
- RSA 3 or demonstrable equivalent experience
- Evidenced experience of working a full range of duties in administration
Desirable criteria
- Knowledge of healthcare terminology
Experience
Essential criteria
- Experience of working as a PA to a senior manager
- Prioritisation of workstreams
- Competent in Minute Taking
- Efficient in box management
- Managing sensitive telephone queries
- Organise and support meetings
- Produce clear documentation
- Interpreting and recording data in a meaningful format
Desirable criteria
- Experience of working in the NHS
- Experience of working in a complex organisation
Knowledge
Essential criteria
- Sound knowledge of word processing packages including Word, Excel, PowerPoint, Outlook and MS Teams
- Ability to write clear and concise reports
- Managing competing priorities
- effective communication and the ability to reframe requests
Skills and Abilities
Essential criteria
- Good communication skills to maintain effective relationships with managers and colleagues
- Planning and organisational skills to prioritise and manage own workload without any direct supervision, and working to tight deadlines whilst maintaining accuracy
- Ability to be assertive, reliable and focused and have a commitment to own personal and professional development
Work Related Circumstances
Essential criteria
- Use of a car or access to a means of mobility to travel across the Trust footprint in line with service needs
- Willing to carry out all duties and responsibilities of the post in accordance with the Trust’s Equal Opportunities and Equality and Diversity policies
Documents to download
Further details / informal visits contact
- Name
- Trevor Lewin
- Job title
- Transaction hub manager
- Email address
- [email protected]
- Additional information
Should you like to discuss this role or ask for further information please email [email protected] with the subject '311-H888-26'.
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