Job vacancy: Team Administrator, Greater Manchester Mental Health NHS Foundation Trust, BOLTON

Job summary

Main area: Admin
Grade: 3
Contract: Permanent
Hours: Full time - 37.5 hours per week (Mon - Fri 9/5)
Job ref: 437-6934577

Employer: Greater Manchester Mental Health NHS Foundation Trust
Employer type: NHS
Site: Breightmet Health Centre
Town: BOLTON
Salary: £24,625 - £25,674 per annum
Salary period: Yearly
Closing: 09/06/2025 23:59

Team Administrator

3 Detailed job description and main responsibilities

Please see attached job description and person specification

Staff benefits

Pay Enhancements:

Band	Saturday (midnight to midnight) and any week day after 8pm and before 6am	All time on Sundays and Public Holidays (midnight to midnight)
1	Time plus 47%	Time plus 94%
2	Time plus 41%	Time plus 83%
3	Time plus 35%	Time plus 69%
4 – 9	Time plus 30%	Time plus 60%

27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
Excellent pension
Cycle to work scheme
Salary sacrifice car scheme
Wellbeing programme
Blue Light Card Discounts
fuelGenie Fuel Cards (for applicable roles)

Person specification

Education and Qualification

Essential criteria

• Ability to use Microsoft packages to a high standard.
• GCSE Maths and English or equivalent.

Desirable criteria

• IT related qualification.
• RSA . NVQ qualification.

Experience

Essential criteria

• Ability to liaise with multidisciplinary team and differing levels of personnel.
• Needs to be able to decide importance of tasks and how to tackle them.
• Must be able to work with colleagues, sharing workload, particularly in times of colleague absence.
• Working within a confidential environment.

Desirable criteria

• Use of office equipment
• Contact with service users.
• A patient administrative background.
• Knowledge of Performance and Data Quality.
• Experience of using Trust/Social Care systems Paris and Liquid Logic.

Knowledge

Essential criteria

• Must be able to demonstrate clear understanding of confidentiality relating to the workplace.
Clear understanding of The Data Protection Act.
• Use of office equipment.

Desirable criteria

• Use of EPR systems.
• Adaptable to new systems/ processes.

skills and Abilities

Essential criteria

• Effective time management skills
• The ability to prioritise and plan conflicting and complex work demands
• Outstanding communication Skills
• The ability to navigate IT systems, including Excel, Word and Powerpoint
• Ability to be numerate and provide statistical data accurately.

Desirable criteria

• Patient administration background
• Knowledge of the EPR system
• Minute taking
• Knowledge of working within the NHS

Important Information about working for GMMH:

All positions within the Trust are subject to satisfactory pre-employment checks, for further information on the checks required please visit the NHS Employers website www.nhsemployers.org

The Trust mandates all post holders who require a DBS for their role to subscribe to the DBS Update Service. You will be required to enrol for this service for a fee of £16 per year and maintain registration throughout your employment with GMMH.

Applicants are encouraged to apply for posts at Greater Manchester Mental Health who have direct experience of mental health, learning disability or drug and alcohol services either as a service user or a carer.

The Trust is also committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment.

We are aspiring to ensure our workforce is representative of the diverse communities that we serve, and we are strongly committed to removing barriers to employment for candidates from under-represented groups, for example BAME, Disabled and LGBT+ communities. If you would like to have an informal chat about the recruitment process for this role or would value some additional support, we’d love to hear from you.

Use of Artificial Intelligence (AI) when writing job applications

A candidate may utilise the help of AI when writing job application. The assessment of an application is made on its entirety and most times AI-generated content does not fully grasp the context and requirements of the job one applies for thus producing inaccurate and misleading information, especially in the supporting statement section of an application that can lack real life examples of one’s achievements, success and challenges.

We have added a disclaimer to our application process advising that the use of AI is monitored. GMMH reserves the right to follow up with a candidate at the interview on specific responses and those examples used in the supporting statement to explore it further.

Sponsorship

We are proud to be an approved sponsor for the Skilled Worker visa. Applications from individuals who require sponsorship will be considered alongside all other applications. Please be aware that not all roles are eligible for sponsorship. You can review the list of eligible roles and salary requirements on the UK Government’s website – click here.

If you are offered a role with us and you require sponsorship, we will check your eligibility in line with the information on the above website. Your offer of employment could be withdrawn if the role is not eligible for sponsorship, and you are not otherwise able to evidence your right to work in the UK.

The Home Office introduces new changes from 09/04/2025 that impact the health and care sector, you may wish to familiarise with it here.

Do you have experience outside the NHS?

We want to attract and retain people with diverse skills and experience, to deliver inclusive healthcare services to our communities.

We will consider relevant experience outside the NHS to calculate your salary on appointment. Please contact our Recruitment Team for more information.

**Please note, this vacancy may be closed at any time if sufficient applications have been received**