NHS Jobs and TRAC Systems Ltd have an interface to the Electronic Staff Record System (ESR) which is a payroll and human resources system used by most NHS organisations and by a number of other organisations providing NHS services. The data you submit to NHS Jobs or TRAC Systems Ltd may be transferred to ESR for the purposes of: establishing the human resources and payroll record; completing the recruitment process or parts of the process on ESR; or for reporting purposes such as equal opportunity monitoring.
The data you submit to NHS Jobs or TRAC Systems Ltd as part of your job application may be downloaded and transferred to the employers' own system or a third party system where an employer chooses to complete the recruitment process using a different system.
If you apply for a job on NHS Jobs or TRAC Systems Ltd then the employer which advertised the job will have access to your application and any other material you submit in support of the application for example, your accompanying CV. Employers may copy and hold some or all of this data locally in their own systems to facilitate their administration of the recruitment exercise.
An employing organisation has an obligation to inform you how they are processing your application before you apply including but not limited to:
- automatic decision making on selection,
- updating information the employing organisation has downloaded from NHS Jobs,
- withdrawing an application the employing organisation has downloaded from NHS Jobs
- how the employing organisation handles attachments that accompany the application form
- what the employing organisation uses the Equality and Diversity data for
- how the employing organisation handle any safeguarding concerns
An employing organisation has an obligation to provide any relevant privacy notice(s) when a request for an off line application is made.
If you have agreed to accept SMS texts these will only be sent when invited to an interview and a further (reminder) text is sent before the interview is scheduled to take place.
We will not sell or share your information for marketing purposes.
Note that summary high level data is being shared with NHS Digital for NHS vacancy monitoring purposes only.
We will not transfer your personal data outside of the European Economic Community Area.
We reserve the right to disclose your personal information to comply with applicable laws and government or regulatory bodies' lawful requests for information.