Job overview

The post holder will act as the first-line contact and departmental liaison with Clinical Engineering and related stakeholders, providing expert support in the acquisition, management, and oversight of medical equipment. They will lead on capital equipment procurement and prepare business cases to support rolling replacement programmes, with a focus on maintaining the Capital Asset Register and ensuring equipment upkeep within designated areas. As the primary contact for multidisciplinary teams regarding equipment queries, they will also manage interactions with external company representatives entering the department. Responsibilities include coordinating the hiring, repair, and operational control of all equipment and materials, and implementing GS1 coding for full asset traceability. The role involves using the Federated Data Platform (FDP) for managing loan kits and scheduling planned clinical cases. A sound understanding of peri-operative and medical/surgical environments is preferred, alongside experience in clinical settings. The post holder will work closely with Unit Directors, Team Leaders, and managers in Procurement and Materials Management, and may attend theatre equipment and procurement meetings. Participation in the Clinical Effectiveness Group is expected to support governance and continuous improvement.

Main duties of the job

The Medical Equipment Coordinator oversees the acquisition, maintenance, and operational control of medical equipment across departments, ensuring functionality, safety, and compliance with clinical needs. Working closely with Clinical Engineering, they manage the Capital Asset Register, coordinate decommissioning of obsolete equipment, and maintain accurate asset records. They support the Equipment Replacement Programme by identifying assets for capitalisation and contributing to funding business cases using risk register data. Procurement duties include processing orders, obtaining quotations, and liaising with suppliers to ensure timely delivery aligned with strategy and budget. The coordinator uses the Federated Data Platform (FDP) to manage loan kits and schedule clinical cases, while maintaining databases to track servicing, maintenance, and lifecycle data. They organise equipment trials, gather feedback from clinical staff, and assess suitability. As the first-line contact for training, they ensure staff are equipped to use equipment safely. Medical alerts are prioritised and communicated promptly. The role supports sustainability goals and contributes to audits and inspections, including CQC readiness, ensuring regulatory compliance and strategic alignment.

Working for our organisation

MFT is one of the largest NHS Trusts in England with a turnover of £2.8bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

 At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.