Neidio i'r prif gynnwys
Arhoswch, yn llwytho

Crynodeb o'r swydd

Prif leoliad
Administration and Clerical
Gradd
Band 4
Contract
Parhaol
Oriau
Llawnamser - 37.5 awr yr wythnos (Hybrid Working Arrangements)
Cyfeirnod y swydd
896-STO-GM1027
Cyflogwr
NHS Greater Manchester Integrated Care
Math o gyflogwr
NHS
Gwefan
Stopford House
Tref
Stockport
Cyflog
£25,147 - £27,596 pa
Cyfnod cyflog
Yn flynyddol
Yn cau
23/05/2024 23:59

Teitl cyflogwr

NHS Greater Manchester Integrated Care logo

Safeguarding Business Support

Band 4

Trosolwg o'r swydd

The post holder is responsible for providing comprehensive administrative and secretarial support to GM ICS Safeguarding Team in Stockport.

The post holder will view highly sensitive and emotive information and reports within the safeguarding arena.  The person is required to meet specified timescales / deadlines and be able to work unsupervised for long periods.

Prif ddyletswyddau'r swydd

The post includes maintaining databases and provision of statistical data for NHS GM Integrated Care, Greater Manchester Health and Social Care Partnership, NHS England and Department of Health within set timeframes and supporting the ongoing safeguarding training programme.

The role includes the administration of meetings and committees, including preparing agendas, collating and organising papers, and distributing via email.

 

Gweithio i'n sefydliad

NHS Greater Manchester Integrated Care  

Integrated Care Systems (ICSs) are partnerships of health and care organisations that come together to plan and deliver joined up services and to improve the health and wellbeing of people who live and work in their area. Their purpose is to improve outcomes in population health and healthcare; tackle inequalities in outcomes, experience, and access; enhance productivity, value for money, and support broader social and economic development in their area efficiency. This will be delivered in neighbourhood, place, combinations of places and GM system. 


Our NHS People Promise

Our NHS People Promise –the promise we must all make to each other, to work together to improve the experience of working in the NHS for everyone. Like many other employers, NHS GM currently has evidence of unwarranted inequalities in the workforce, most notably in relation to minoritised ethnic, female and\or disabled staff and their intersectionality. As a result, we will use positive action measures to bring benefits to our organisation, including a wider pool of talented, skilled, and experienced people from which to recruit and a better understanding of the needs of a more diverse range of customers.

 

 

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

Communication

  •  Ensure confidentiality is maintained at all times and communications are received, reviewed and distributed from / to relevant parties in a timely manner.
  • Provide and receive complex and highly sensitive information, requiring tact and/ or persuasive skills, dealing with enquiries from professionals at all levels both verbally and via written correspondence.
  • Respond to requests for advice from professionals via telephone or email including GP Practices. Use initiative to address and signpost, escalating to relevant Designated Nurse as indicated
  • Communicate and share information with/ from other organisations and Local Authorities, including those from outlying areas on behalf of the Designated Safeguarding Team.
  • Working together with other administrators within the team to provide an effective network of communication, including dealing with visitors and being flexible to cover other administrator’s duties.

INFORMATION RESOURCES, ANALYSIS AND  DECISION MAKING

  • Responsible for the implementation and maintenance of effective electronic filing systems.
  • Ability to deal with highly sensitive information and file in an appropriate manner to ensure confidentiality is maintained.
  • Responsible for collation of papers for committees ensuring these are distributed to the appropriate committee members in line with NHS GM Stockport Governance requirements
  • Support the Designated Safeguarding Team in relation to strategic, local, regional and national safeguarding agendas for Children, Adults and Looked After Children.
  • Provide statistical data to contribute as requested.
  • Take minutes from meetings, extracting relevant information, ensuring information is condensed into concise documents, some of which may involve complex and sensitive information.
  • Exercise judgement when requested to circulate information, taking into consideration the complexity and confidentiality, to ensure this is only received by relevant personnel.
  • Record apologies in advance to ensure meetings are quorate and can proceed and highlight any issues to the Chair of the relevant meeting.
  • Provide guidance and signposting on relevant policies, procedures and guidance.
  • Proofread complex documents. Ensuring correct corporate formatting is applied to all documents.  Sound judgement is essential together with a logical approach to complex issues which supports the correct analysis of the situation.
  • Independently deal with routine business matters including the management of incoming mail and patient enquiries, ensuring that issues of concern / priority are brought to the attention of the appropriate personnel and actioned in a timely manner. 

Planning and Organising

  • Coordinate NHS GM safeguarding training dates and arrange venues.
  • Excellent planning and organisation skills will be required including the ability to manage multiple work streams. These can be in relation to a wide scope of topics and will be reflective of the emerging and ongoing agenda.
  • Ensuring distribution lists are kept up to date, to ensure information is circulated to relevant, current members in line with information governance guidance.
  • Collation and organising papers for meetings, transferring to secure PDF format and distributing in line with Governance procedures.
  • Maintain multiple electronic diaries for the team, coordinating dates for key meetings and managing accordingly, and providing availability of team members when requested.
  • Develop and maintain efficient and effective electronic filing systems within a shared drive environment to ensure information is secure but accessible to relevant members of the team as appropriate.
  • Arrange meetings and book meeting rooms as requested.
  • Prioritise own workload ensuring that all necessary deadlines are met

This list of duties is not intended to be exhaustive, but indicates the main areas of work and may be subject to change after discussion with the post-holder to meet the changing needs of the service.

Manyleb y person

Qualifications

Meini prawf hanfodol
  • Educated to NVQ 4 level or equivalent
  • Typing (RSA II) or short-hand qualification

Skills Knowledge and Experience

Meini prawf hanfodol
  • Experience in administration and office work
  • Experience of taking formal minutes at Committee level
  • Understanding of the role of governance in the NHS GM Stockport Locality
  • Experience of working as a PA to Director or senior manager

Bathodynnau ardystio / achredu cyflogwyr

Apprenticeships logoNo smoking policyPositive about disabled peopleDisability confident committedArmed Forces Covenant

Dogfennau i'w lawrlwytho

Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Sarah Torkington-Halstead
Teitl y swydd
Assistant Director Safeguarding
Cyfeiriad ebost
[email protected]
Rhif ffôn
07741233801
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