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Job summary

Main area
Admin & Clerical
Grade
Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
362-A-25-7548049
Employer
Stockport NHS Foundation Trust
Employer type
NHS
Site
Stepping Hill Hospital
Town
Stockport
Salary
£24,937 - £26,598 pro rata per annum
Salary period
Yearly
Closing
06/11/2025 23:59

Employer heading

Stockport NHS Foundation Trust logo

Health Records Supervisor

Band 3

Stockport NHS Foundation Trust

There are lots of good reasons to choose to come and work at Stockport NHS Foundation Trust. A dynamic integrated Trust with integrity and vision. Exactly the same qualities you’ll see in yourself. Stockport NHS Foundation Trust aims to be the organisation of choice for patients and an employer of choice for staff. In order to continually improve all aspects of our patient experience, we rely upon having a highly skilled, motivated, diverse, productive and patient focused workforce.

Stockport Foundation Trust is one of four ‘specialist’ hospital sites in Greater Manchester. Being a ‘specialist’ hospital will enhance our general surgery, anaesthetics, critical care and emergency medicine for the benefit of people in Stockport, High Peak, Cheshire and across Greater Manchester.

In your application for this post, please describe how your experience and skills align with 'Our values-based behaviours' ( see additional documentation) and provide examples.

Greater Manchester Continuous Service Commitment

As well as recognising previous NHS service, Stockport NHS Foundation Trust is a member of the Greater Manchester Continuous Service Commitment. If you are currently employed by Greater Manchester Local Authority, Combined Authority, GMFRS, TfGM as well as other public service organisations, Stockport NHS Foundation Trust will recognise your previous service for sickness and maternity/paternity/adoption entitlement and also for annual leave purposes (providing there has been no break in service).  If you currently work for one of the above organisations and successfully apply for a post with Stockport NHS Foundation Trust, please ensure the Recruitment team are aware so that this service is reflected in your contract of employment.

 


 

Job overview

Health Records Supervisor – BAND 3  

An exciting opportunity has arisen for a proactive and enthusiastic individual to join the clerical team in the Health Records Department at Stockport NHS Foundation Trust.

You will be responsible for providing a full clerical support service within the Health Records Department. The  main focus of the role will be to supervise and support the Evolve Scanning team.

Computer literacy and experience in the accurate inputting of data is an essential requirement for this post as are organisational skills . Methodical method of working and a keen eye for detail is crucial to this role.

Being flexible and adaptable to change is crucial to this particular role.

Training on in-house information systems however, will be provided.

Important Notice on Visa Sponsorship Eligibility

Please note that whilst the trust does offer sponsorship this role is unfortunately not eligible for visa sponsorship under the UK Health and Care Worker visa route.

This is due to the position not meeting  Skilled Worker Route and salary threshold of £41,700 per annum and/or the required skill level set by UK Visas and Immigration.

We appreciate your interest in this opportunity and encourage applications from candidates who already have the right to work in the UK

Main duties of the job

To undertake day to day supervision and organise the workload for the staff working throughout  the Health Records department.

To deal with enquiries from the general public and other service users.

Ensure all health records are filed in the libraries and / or scanned in a timely manner.

 

To be part of the on call rota for Bank Holidays.

 

Working for our organisation

We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.

If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.

We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.

Benefits we offer to you:

•  Between 27-33 days of annual leave plus bank holidays

•  NHS pension scheme membership

•  Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further

•  NHS Staff discounts

•  Cycle to work scheme

•  Salary finance – for loans, savings, budget planning and tips on managing debt

•  Stockport Credit Union– for local financial advice

Detailed job description and main responsibilities

  • To undertake day to day supervision and organise the workload for the staff working throughout  the Health Records department 
  •  Ensure availability of the patient health record at point of patient care and assisting with general cover arrangements.
  •  Ensure all health records are filed in the libraries and / or scanned in a timely manner.
  •  To be part of the on call rota for Bank Holidays.
  • To deal with enquiries from the general public and other service users.

Person specification

Education & Qualifications

Essential criteria
  • English & Maths, GCSE level 4 and above, O'Levels grade A-C, or equivalent qualifications or equivalent experience
Desirable criteria
  • ECDL/CLAIT - Qualification or working towards

Knowledge

Essential criteria
  • General knowledge of office procedures
  • Strong verbal communication skills
  • IT skills including Microsoft Outlook, Word and Excel
Desirable criteria
  • Customer Service Training
  • Awareness of Date Protection, Information Governance and standards for maintaining health records
  • Knowledge of NHS environment

Experience

Essential criteria
  • Extensive administrative experience
  • Customer Service experience
  • Familiarity with hospital patient administration system or other computer systems
Desirable criteria
  • Previous experience of supervising staff

Skills & Abilities

Essential criteria
  • Keyboard skills
  • Enthusiastic, confident approach to change, calm and reliable under pressure
  • Work independently and as part of a team
  • Ability to plan and prioritise workload and multi task
  • Methodical, systematic approach to work and keen eye for detail
  • Excellent verbal and written communication skills
  • Flexibility to cope with the changing needs of the job
  • Excellent organisational skills
  • Ability to work alone and make judgements

Work Related Circumstances

Essential criteria
  • Flexible attitude and approach to work

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyAge positiveInvestors in People: GoldImproving working livesMindful employer.  Being positive about mental health.Disability confident employerStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into healthNorth West BAMEDefence Employer Recognition Scheme (ERS) - GoldAccredited Menopause Friendly Employer

Application numbers

The vacancy may close early if it attracts a high number of applications. Please complete and submit your application in good time to avoid disappointment.

Documents to download

Apply online now

Further details / informal visits contact

Name
Emily Leigh
Job title
Evolve Section Manager
Email address
[email protected]
Telephone number
0161 419 4923

If you have problems applying, contact

Address
Aspen House
Stepping Hill Hospital
Poplar Grove
Stockport
SK2 7JE
Telephone
01614194720 ext.117081
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