Job summary
- Main area
- Medical Workforce Team
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time
- Flexible working
- Job ref
- 362-A-25-7194801
- Employer
- Stockport NHS Foundation Trust
- Employer type
- NHS
- Site
- Aspen House, Stepping Hill Hospital
- Town
- Stockport
- Salary
- £26,530 - £29,114 per annum
- Salary period
- Yearly
- Closing
- 18/05/2025 23:59
Employer heading
Rota Co-Ordinator
Band 4
Stockport NHS Foundation Trust
There are lots of good reasons to choose to come and work at Stockport NHS Foundation Trust. A dynamic integrated Trust with integrity and vision. Exactly the same qualities you’ll see in yourself. Stockport NHS Foundation Trust aims to be the organisation of choice for patients and an employer of choice for staff. In order to continually improve all aspects of our patient experience, we rely upon having a highly skilled, motivated, diverse, productive and patient focused workforce.
Stockport Foundation Trust is one of four ‘specialist’ hospital sites in Greater Manchester. Being a ‘specialist’ hospital will enhance our general surgery, anaesthetics, critical care and emergency medicine for the benefit of people in Stockport, High Peak, Cheshire and across Greater Manchester.
Our values ‘We Care, We Respect, We Listen’ are at the heart of everything we do, and come from our promise: ‘Making a difference every day.’ They drive the behaviour and actions for everyone in our organisation.
In your application for this post, please describe how your experience and skills align with 'Our values-based behaviours' ( see additional documentation) and provide examples.
Greater Manchester Continuous Service Commitment
As well as recognising previous NHS service, Stockport NHS Foundation Trust is a member of the Greater Manchester Continuous Service Commitment. If you are currently employed by Greater Manchester Local Authority, Combined Authority, GMFRS, TfGM as well as other public service organisations, Stockport NHS Foundation Trust will recognise your previous service for sickness and maternity/paternity/adoption entitlement and also for annual leave purposes (providing there has been no break in service). If you currently work for one of the above organisations and successfully apply for a post with Stockport NHS Foundation Trust, please ensure the Recruitment team are aware so that this service is reflected in your contract of employment.
Our Values:
We Care
About each other
Our patients and their families
The communities we serve
The environment
We support them and deliver on their promises
We Respect
Each other
Our patients and their families
Our partners
We are kind and helpful, and we expect the same in return
We Listen to
Each other
Our patients and their families
Our partners
We act and learn from what we hear
Job overview
This is an exciting opportunity to join our newly formed centralised rota team, based at Stepping Hill Hospital. You will have overall responsibility for ensuring that the Medicine & Urgent Care Division has sufficient medical cover to meet the service demands. Working closely with the Divisional Management and Clinical teams you will ensure that all medical rotas are produced in a timely manner, utilising both existing and temporary staff in the most appropriate and cost effective manner, including co-ordination of the weekly rotas and forward planning of rota(s), leave entitlement/attendance.
This role is challenging and demanding and will require excellent time management, interpersonal and organisation skills. You must be able to prioritise your own workload, have a flexible approach to duties and be able to cross cover the other rota co-ordinator as and when required. You must be able to communicate effectively with staff at all levels within the Trust and be responsible in ensuring optimum use of physical capacity throughout medical teams to deliver service needs.
You should have equivalent experience to degree level and/or relevant experience. You must also be motivated and pro-active within your role and able to wok flexibly.
Main duties of the job
• To produce and maintain all medical rotas ensuring they are prepared in a timely manner and have divisional approval.
• To maintain the master electronic rota ensuring collation and timely input of new data.
• To act as first point of contact for rota-related issues and enquires.
• To manage all aspects of, and to maintain, including the electronic recording of all leave and absence for medical staff in the Medicine and Urgent Care Division.
• Responsible for all clerical/administrative amendments to the rota
• Liaise with medical staffing personnel as required, ensuring use of locum/additional medical staffing is kept to a minimum.
• Answer the telephones, in a polite and professional manner, actively dealing with queries and troubleshooting problems that may arise.
• Preparing the new leave year electronic documentation, calculating leave entitlement following Trust and department policies and monitoring allowances.
Working for our organisation
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits we offer to you:
- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance – for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union– for local financial advice
Detailed job description and main responsibilities
Communication & Leadership
• To ensure all changes to the rota are conveyed to relevant staff in a timely and efficient manner, ensuring daily contact with the Clinical Rota Master(s) and / or Directorate Managers (as required) to discuss problems with list cover, sickness, training needs, on-call cover etc.
• To ensure appropriate cover for all oncall shifts.
• To ensure all changes to the rota are recorded on the electronic system and saved in the shared Administration drive to effect continuity of service delivery.
• To act as first point of contact for rota-related issues and enquiries and coordinate responses ensuring appropriate escalation to Rota Master/Access Manager/Theatre Co-ordinator as required and sharing of information with anaesthetic administration team members and 18 week speciality teams.
• Deal with a variety of enquiries on behalf of staff using initiative to deal with these enquiries as appropriate taking messages and follow through as required.
• To liaise with College Tutor regarding all junior leave/absence for Trainee On-Call Rota when required.
• Book and record locums and ensure in the event that there are no locums available, that managers are alerted in a timely manner to allow them to implement alternative plans to maintain patient safety.
Responsibility for Physical and Financial Resources
• Responsible for co-ordinating the relevant paperwork required for the payment of medical staffing, the electronic recording of that paperwork, for extra on calls/locums worked and ensuring authorised signatory signs off.
• Booking medical staffing locums based on the requirements of the service.
• Prepare electronic spreadsheet monthly for Office Manager to co-ordinate MI for Clinical Director/Business Manager.
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trust’s policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.
Person specification
Education & Qualifications
Essential criteria
- Good general education (GCSE) or equivalent experience
- IT/computer qualifications/courses (i.e. ECDL)
Desirable criteria
- NVQ Level 3 in Business Administration or equivalent experience
Skills
Essential criteria
- Able to demonstrate good interpersonal skills, meet deadlines, prioritise workload and be self-motivated
Skills
Essential criteria
- Strong Microsoft Excel, Word & Outlook skills and knowledge (Google Sheets)
Experience
Essential criteria
- Experience of office procedures and administration work
- Experience of office procedures and administration work
Desirable criteria
- Previous NHS/Hospital experience
- Experience of hospital systems (PAS, Healthroster, TempRE)
Employer certification / accreditation badges
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Application numbers
Documents to download
Further details / informal visits contact
- Name
- Laura Cregan
- Job title
- Medical Resource Manager
- Email address
- [email protected]
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