Job vacancy: Team Administrator, Greater Manchester Mental Health NHS Foundation Trust, Wigan

Job summary

Main area

Mental Health

Grade

Band 3

Contract

Fixed term: 12 months (secondment would be considered)

Hours

Full time
Part time

37.5 hours per week (Happy to discuss flexible working)

Job ref

437-7370124

Employer: Greater Manchester Mental Health NHS Foundation Trust
Employer type: NHS
Site: Lindamere Unit, Leigh Infirmary
Town: Wigan
Salary: £24,937 - £26,598 per annum
Salary period: Yearly
Closing: 25/08/2025 23:59

Team Administrator

Band 3

Detailed job description and main responsibilities

Please see attached job description and person specification

Staff benefits

Pay Enhancements:

Band	Saturday (midnight to midnight) and any week day after 8pm and before 6am	All time on Sundays and Public Holidays (midnight to midnight)
1	Time plus 47%	Time plus 94%
2	Time plus 41%	Time plus 83%
3	Time plus 35%	Time plus 69%
4 – 9	Time plus 30%	Time plus 60%

27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
Excellent pension
Cycle to work scheme
Salary sacrifice car scheme
Wellbeing programme
Blue Light Card Discounts
fuelGenie Fuel Cards (for applicable roles)

Person specification

Education/qualifications

Essential criteria

Relevant level 2 competency-based qualification (such as RSA or NVQ) or equivalent experience in a similar environment
Educated to GCSE level in English and Maths

Desirable criteria

Relevant level 3 competency-based qualification (such as RSA or NVQ)
IT related qualification
Use of Electronic Patient Records

Experience

Essential criteria

Working in a busy office environment
Working as part of a team
Working in a confidential environment

Desirable criteria

Use of office equipment
Experience of working with public/service users

Knowledge

Essential criteria

The Data Protection Act
Patient Confidentiality
Working knowledge of Microsoft Office especially Excel, Outlook, and Word

Desirable criteria

Use of electronic clinical information systems

Skills and abilities

Essential criteria

Effective time management skills
The ability to prioritise tasks
An excellent telephone manner
Outstanding communication skills
Appropriate keyboard skills
Ability to cope under pressure
Ability to produce minutes to agreed standards
Ability to respond to rapidly changing priorities
Proven IT skills
Occasional requirement to travel across the footprint of the Trust

Desirable criteria

Administration background
Knowledge of the PCMIS and Paris electronic clinical information systems
Advanced keyboard skills

Important Information about working for GMMH:

All positions within the Trust are subject to satisfactory pre-employment checks, for further information on the checks required please visit the NHS Employers website www.nhsemployers.org

The Trust mandates all post holders who require a DBS for their role to subscribe to the DBS Update Service. You will be required to enrol for this service for a fee of £16 per year and maintain registration throughout your employment with GMMH.

Applicants are encouraged to apply for posts at Greater Manchester Mental Health who have direct experience of mental health, learning disability or drug and alcohol services either as a service user or a carer.

The Trust is also committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment.

We are aspiring to ensure our workforce is representative of the diverse communities that we serve, and we are strongly committed to removing barriers to employment for candidates from under-represented groups, for example BAME, Disabled and LGBT+ communities. If you would like to have an informal chat about the recruitment process for this role or would value some additional support, we’d love to hear from you.

Use of Artificial Intelligence (AI) when writing job applications

A candidate may utilise the help of AI when writing job application. The assessment of an application is made on its entirety and most times AI-generated content does not fully grasp the context and requirements of the job one applies for thus producing inaccurate and misleading information, especially in the supporting statement section of an application that can lack real life examples of one’s achievements, success and challenges.

We have added a disclaimer to our application process advising that the use of AI is monitored. GMMH reserves the right to follow up with a candidate at the interview on specific responses and those examples used in the supporting statement to explore it further.

Sponsorship

We are proud to be an approved sponsor for the Skilled Worker visa. Applications from individuals who require sponsorship will be considered alongside all other applications. Please be aware that not all roles are eligible for sponsorship. You can review the list of eligible roles and salary requirements on the UK Government’s website – click here.

If you are offered a role with us and you require sponsorship, we will check your eligibility in line with the information on the above website. Your offer of employment could be withdrawn if the role is not eligible for sponsorship, and you are not otherwise able to evidence your right to work in the UK.

The Home Office introduces new changes from 22/07/2025 that impact the health and care sector, you may wish to familiarise with it here.

Do you have experience outside the NHS?

We want to attract and retain people with diverse skills and experience, to deliver inclusive healthcare services to our communities.

We will consider relevant experience outside the NHS to calculate your salary on appointment. Please contact our Recruitment Team for more information.

**Please note, this vacancy may be closed at any time if sufficient applications have been received**

Defence Employer Recognition Scheme (ERS) - Bronze

We offer Wagestream - A financial wellbeing benefit which lets you access your pay as you earn it.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name: Natalie Harold
Job title: Administration Services Coordinator
Email address: [email protected]

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Job summary

Employer heading

Team Administrator

Band 3

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Education/qualifications

Essential criteria

Desirable criteria

Experience

Essential criteria

Desirable criteria

Knowledge

Essential criteria

Desirable criteria

Skills and abilities

Essential criteria

Desirable criteria

Employer certification / accreditation badges

Applicant requirements

Documents to download

Further details / informal visits contact

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