Job summary
- Main area
- Pharmacy
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (8.45am till 5pm)
- Job ref
- 410-DTC-8266253
- Employer
- Liverpool Heart & Chest Hospital NHS Foundation Trust
- Employer type
- NHS
- Site
- Liverpool Heart and Chest Hospital
- Town
- Liverpool
- Salary
- £25,760 - £27,476 per annum
- Salary period
- Yearly
- Closing
- 24/09/2026 23:59
Employer heading
Pharmacy Procurement and Administration Officer
NHS AfC: Band 3
As the largest single site specialist heart and chest hospital in the UK, we, at Liverpool Heart and Chest Hospital, have a clear vision 'to be the best cardiothoracic integrated healthcare organisation'.
We provide specialist services in cardiothoracic surgery, cardiology, respiratory medicine including adult cystic fibrosis and diagnostic imaging, both in the hospital and out in the community.
We serve a catchment area of 2.8 million people, spanning Merseyside, Cheshire, North Wales and the Isle of Man, and increasingly we receive referrals from outside these areas for highly specialised services such as aortics.
Heart and lung disease continue to be amongst the biggest killers in the UK and the communities we serve are marked by increased prevalence of cardiovascular disease, higher levels of heart failure, hypertension, coronary artery disease and an ageing population.
Our reputation for strong performance is important in delivering the best care for our patients and high quality clinical services. This is underpinned by a culture of research and innovation, delivered in modern estate and facilitated by technology. New and upgraded clinical areas are designed with patients and families fully involved to deliver their needs.
As part of our long term plan, we aim to form strong clinical and organisational relationships where possible. There is clear evidence that partnerships improve patient care and enhance quality and we aim to collaborate with a range of other providers and professionals with the aim to extending access and improve quality.
Our vision is underpinned by five strategic goals:
- Quality: to deliver the highest quality, safest and best experience for patients and their families by providing reliable care
- Service and Innovation: to develop our service portfolio for patients by developing innovative models of care
- Value: to maintain financial viability, enhance service delivery and develop new models of care to improve the health of our patients and safely reduce costs
- Workforce: to be the best NHS Employer by 2019 by attracting and retaining the best staff to deliver excellent patient care
- Stakeholders: to develop productive relationships with key stakeholders in order to enhance our profile and reputation.
Our Mission
“Excellent, Compassionate and Safe care for every patient, every day”
Job overview
The Pharmacy department provides pharmaceutical care to a range of specialties, including Cardiology, Chest Medicine, Cardiac and Thoracic surgery, together with a 45 bedded critical care area. In addition, a clinical pharmacy service is provided to two local hospices (Marie Curie, Willowbrook Hospice). The pharmacy department houses an automated dispenser and a small shop for OTC sales.
An exciting opportunity has arisen at LHCH for a full-time Procurement and Administration
Officer – to work in our busy, friendly pharmacy department
Job Summary:
Co-ordinating the reconciliation and processing of pharmaceutical invoices.
Release orders, taking account of contracts, lead times, buying agreements, specialist/consumer needs and any other relevant factors to ensure all goods are of appropriate quality and are obtained in a timely manner and at the most cost-effective price.
Monitor current and forecasted supply disruptions, escalating issues to the Senior Technician (procurement) as appropriate.
Providing administrative support for the Pharmacy Department.
All necessary training will be given.
For more information and / or an informal visit please contact either
Michelle Jervis – Chief Pharmacy Technician – on 0151 600 1031 [email protected] or Karen Kershaw – Senior Technician on 0151 600 1822 [email protected]
Main duties of the job
Duties:
To communicate with departments/agencies within and out of the Trust, demonstrating a high level of initiative and confidentiality as necessary according to the needs of the post.
To be responsible for the inputting/passing of pharmaceutical invoices and working within the time levels set by pharmacy and finance incorporating relevant price changes of pharmaceutical medicines where appropriate, in accordance with the trust’s Standing Financial Instructions, and thereby act as the final check of product price and quantity ensuring accurate stock control.
To co-ordinate the activity of other staff involved with invoicing within the department, including the resolution of queries with the Senior Technician (procurement) and liaise with other technicians and Assistant Technical Officers to confirm stock quantities via stock checks.
To fully co-operate in all procurement activities, including ordering, receipt, invoicing, stock control and mutual aid to ensure the safe, efficient and economic purchase of pharmaceuticals according to the needs of the Trust and its customers.
To ensure overdue and to follow orders are pursued with suppliers daily according to agreed procedures and, where appropriate, taking action to secure supplies from alternative approved sources and keep all interested parties advised of progress.
Please see full Job Description and Person Spec attached
Working for our organisation
As the largest single site specialist heart and chest hospital in the UK, we, at Liverpool Heart and Chest Hospital, have a clear vision 'to be the best cardiothoracic integrated healthcare organisation'.
We provide specialist services in cardiothoracic surgery, cardiology, respiratory medicine both in the hospital and out in the community.
We serve a catchment area of 2.8 million people, spanning Merseyside, Cheshire, North Wales and the Isle of Man, and increasingly we receive referrals from outside these areas for highly specialised services such as aortics.
Our reputation for strong performance is important in delivering the best care for our patients and high quality clinical services. This is underpinned by a culture of research and innovation, delivered in modern estate and our encouragement of flexible working in a variety of forms.
Please visit our website - https://www.lhch.nhs.uk/
Please follow this link for a tour of our site - https://bit.ly/36ylsoq
Detailed job description and main responsibilities
o communicate with departments/agencies within and out of the Trust, demonstrating a high level of initiative and confidentiality as necessary according to the needs of the post.
To be responsible for the inputting/passing of pharmaceutical invoices and working within the time levels set by pharmacy and finance incorporating relevant price changes of pharmaceutical medicines where appropriate, in accordance with the trust’s Standing Financial Instructions, and thereby act as the final check of product price and quantity ensuring accurate stock control.
To co-ordinate the activity of other staff involved with invoicing within the department, including the resolution of queries with the Senior Technician (procurement) and liaise with other technicians and Assistant Technical Officers to confirm stock quantities via stock checks.
To fully co-operate in all procurement activities, including ordering, receipt, invoicing, stock control and mutual aid to ensure the safe, efficient and economic purchase of pharmaceuticals according to the needs of the Trust and its customers.
To ensure overdue and to follow orders are pursued with suppliers daily according to agreed procedures and, where appropriate, taking action to secure supplies from alternative approved sources and keep all interested parties advised of progress.
Please see full Job Description and Person Spec attached
Person specification
Qualifications
Essential criteria
- G.C.S.E Mathematics Grade 4 (C) or above
- G.C.S.E. English language grade 4 (C) or above
Desirable criteria
- NVQ level 2 in Pharmacy Services or equivalent
Expereince
Essential criteria
- Able to work as part of a team
- Able to work under own initiative and willing to take appropriate levels of responsibility.
Desirable criteria
- Previous experience in hospital pharmacy
- Experience in Pharmacy Procurement
Values & Behaviour
Essential criteria
- Able to organise time and can meet strict deadlines
- Can demonstrate initiative
- Ability to work accurately under pressure and able to meet multiple deadlines whilst dealing with stressful situations.
- Exhibits behaviours in line with Trust values.
Knowledge and skills
Essential criteria
- Ability to analyse and compute complex financial queries
- Good communication skills both written and verbal
- Basic computer skills
- Ability to concentrate for long periods of time
- Ability to remain focused despite constant interruptions, either over the phone or in person
- Ability to investigate and resolve ordering and payment queries
Desirable criteria
- Knowledge of off-contract claims process within Pharmacy
- Knowledge of Pharmacy stock control systems and EDI systems
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Michelle Jervis
- Job title
- Chief Pharmacy Technician
- Email address
- [email protected]
- Telephone number
- 0151 600 1031
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