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Job summary

Main area
Admin
Grade
Band 4
Contract
Permanent
Hours
Part time - 30 hours per week
Job ref
287-RMED-100-26
Employer
Liverpool University Hospitals NHS Foundation Trust
Employer type
NHS
Site
Royal Liverpool Hospital
Town
Liverpool
Salary
£28,392 - £31,157 per annum pro rata
Salary period
Yearly
Closing
21/04/2026 23:59

Employer heading

Liverpool University Hospitals NHS Foundation Trust logo

Medical Secretary - Clinical Chemistry

Band 4

Job overview

An exciting opportunity has arisen for an experienced secretary to join the Clinical Chemistry Admin Team.  We are based in the Edwards Building on the Royal site campus.  We are a diverse team, knowledgeable and welcoming, working in an open plan office, creating an ideal atmosphere for peer support and sharing of best practice.

We offer flexibility in the workplace, opportunities for agile working and University Hospital Liverpool Group and offer a wealth of staff benefits, including discounted gym memberships, car lease schemes and free onsite health, and wellbeing activities such as Zumba classes, smoking cessation, Pilates.    We also offer a wide range of in-house training programmes and opportunities for self-development.

The successful candidate should possess fast, accurate keyboard skills, medical terminology would be an advantage, as would previous experience working within an NHS office environment.

We are looking for a motivated, initiative-taking team member, who enjoys working within a demanding environment, enjoys interaction with both patients and colleagues, showing care, compassion and kindness.  If you feel you have the qualities we are looking for, please feel free to contact the department for an informal chat about this role.

Main duties of the job

To provide a comprehensive service to the consultants and speciality teams, with the minimum of supervision. Organise your own workload and co-ordinate activities with other medical secretaries to ensure that an efficient service is provided. It is essential that you show initiative commensurate with the role and it is vital that confidentiality should be maintained at all times. Ensure cross cover working where  possible.

Working for our organisation

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.

We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women’s NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.

UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond. 

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.

Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.

For roles at Liverpool Women’s, visit their careers page.

Detailed job description and main responsibilities

  1. To provide a comprehensive service to consultants and speciality teams including nurse practitioners/clinicians
  2. To manage and maintain 18 week pathways including tertiary referrals to external trusts, and ensure these are accurately recorded on PAS system.   Keep track of referrals to ensure patient is reviewed promptly. Check that follow up appointments are arranged in conjunction with Referral to Treat (RTT) patient pathway.
  3. Mentor, train and supervise relevant staff as required. Deal with annual leave requests and sickness absence return to work interviews
  4. Support consultants in non clinical activities, ie preparing presentations documents, taking minutes of meetings, set agendas, circulate supporting documents etc.
  5. Ensure appropriate personnel are informed of consultant annual leave/study 
    leave. Keep consultants informed of junior doctor leave, as it could have an 
    effect on the service.
  6. Type dictation from audio transcription of clinical correspondence and 
    documentation. Type discharge summaries as appropriate. Maintain an 
    effective track on inpatient referrals to ensure patient is reviewed promptly.
  7. Work from initiative using own judgement, acquired knowledge and tact to 
    deal with queries and resolve situations or refer to appropriate person.
  8. Ensure all correspondence relating to patient care is acted upon in a timely 
    manner.
  9. Be able to work as part of a team, promote effective flows in the department 
    to cover leave to ensure office runs smoothly.

Person specification

Qualifications

Essential criteria
  • Educated to GCSE/O Level standard/equivalent or higher
  • RSA/OCR Typing/Word processing Level 3 or equivalent
  • RSA/OCR Audio typing Skills Level 3
  • Knowledge of medical terminology
  • Secretarial Qualification or equivalent experience
Desirable criteria
  • ECDL or equivalent
  • Shorthand

Experience

Essential criteria
  • Excellent I.T. skills with knowledge and experience of all Microsoft office packages
  • Demonstrable experience working in an NHS office environment as a medical secretarial

Skills

Essential criteria
  • Ability to communicate professionally at all levels in a helpful courteous manner. First Class Communication Skills
  • Excellent Organisation Skills
  • Excellent Word Processing and Keyboard Skills
  • Ability to organise workload effectively and prioritise to meet deadlines
  • Ability to work individually or as part of a team
  • Legible handwriting
  • Experience or supervising and motivating a team
  • Time Management Skills
  • Excellent interpersonal and influencing skills
Desirable criteria
  • Knowledge of internal PAS system
  • Understanding of Trust internal policies as appropriate

qualities

Essential criteria
  • Capability to adapt to most situations
  • Eager to learn
  • Ability to maintain control of stressful/sensitive situations

Other

Essential criteria
  • Comply with Trust policies and procedures
  • Ability to show understanding and appreciation of the need to maintain confidentiality in all matters – Data Protection Act
  • Ability and willingness to undergo further training in accordance with the needs of the post

Employer certification / accreditation badges

Fair Employment Charter Status - Aspiring LevelNHS Pastoral Care Quality AwardTrust IDVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleInvestors in PeopleArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Carer confident logo, the employers for carers confident schemeDisability confident committedStep into health

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Abby Ponsonby
Job title
Office Manager
Email address
[email protected]
Telephone number
0151 706 3392
Additional information

For further details regarding this post or informal visits, please contact Abby Ponsonby, Office Manager.

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