Neidio i'r prif gynnwys
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Crynodeb o'r swydd

Prif leoliad
Admin Support
Gradd
Band 3
Contract
Parhaol
Oriau
Llawnamser - 37.5 awr yr wythnos
Cyfeirnod y swydd
287-CEF-200-24
Cyflogwr
Liverpool University Hospitals NHS Foundation Trust
Math o gyflogwr
NHS
Gwefan
Aintree University Hospital
Tref
Liverpool
Cyflog
£22,816 - £24,336 per annum
Cyfnod cyflog
Yn flynyddol
Yn cau
23/05/2024 23:59

Teitl cyflogwr

Liverpool University Hospitals NHS Foundation Trust logo

Secretary - Estates & Facilities

Band 3

Trosolwg o'r swydd

We are looking for an experienced Secretary to join our Estates and Facilities Admin Team, supporting the Property & Sustainability team.

Postholders will be required to provide cover and work across both sites as required.

We are looking for an organised, disciplined and enthusiastic person with a mature, responsible and flexible outlook . Previous experience as a secretary is essential

You will need to be able to work in a fast paced environment, You will also be able to work unsupervised and display initiative, whilst being aware of team membership.

Prif ddyletswyddau'r swydd

You will be responsible for diary management; preparation and production of full meeting actions from appointment to taking notes/minutes/actions; management of emails and day to day administrative duties.

You will provide full administration support to the team including raising orders, processing invoices, cost control and recording data.

Gweithio i'n sefydliad

Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.

The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.

The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.

It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.

To hear more about our achievements click here https://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf

Follow us on Social Media:

Facebook – Liverpool University Hospitals Careers

Instagram - @LUHFTcareers

Twitter - @LUHFTcareers

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

1. Provide secretarial support to the area. Knowledge and experience required of filing and bring forward systems as well as excellent typing skills including touch and audio typing.
2. Managing and planning diaries - co-ordinating meetings and contacting attendees, booking of rooms and refreshments also ensuring appropriate equipment is available where necessary.
3. Handling of sensitive and confidential information .
4. Transcribing minutes in meetings and typing up minutes, letters and reports. Creating databases and spreadsheets.
5. Ability to prioritise on own initiative and manage own workload.
6. Responsibility for Human Resources matters including SVL’s (Staff Variation Lists), Flexi Forms and annual leave Department
Nov 2020
7. Liaising with suppliers, processing invoices, raising orders and purchase requisitions including inputting financial transactions. There will also be a need to assist in the collation of information and completion of reports and other returns.
8. Assisting in providing sensitive financial information to the Finance department - imputation of EWS (Estates Works Sheets), requisitions and orders, and the collation and authorisation of Estates variations.
9. Maintain a database. This involves the inputting, processing and authorisation of l orders and requisitions, authorisation of invoices and dealing with enquiries.
10. Maintain stock including controlled stationery

Manyleb y person

Qualifications

Meini prawf hanfodol
  • Educated to GCSE standard with 4 GCSE’s at level A-C (or equivalent)
  • RSA lll or equivalent
  • Minute taking skills
Meini prawf dymunol
  • ECDL, CLAIT or IBT qualification

Experience

Meini prawf hanfodol
  • Experience of working as a secretary/administrator
  • Experience working in a busy office environment
Meini prawf dymunol
  • NHS Experience
  • Experience of HR/Procurement systems
  • Experience in dealing with the public particularly in stressful situations and ability to empathise and understand the needs of patients and visitors

Knowledge

Meini prawf hanfodol
  • Competent and accurate typing/word processing skills, including knowledge of Word & Excel.
  • Confidentiality awareness
  • Importance of Human Resource documentation

Skills

Meini prawf hanfodol
  • Ability to use own initiative with support
  • Accurate Keyboard Skills
  • Ability to work to deadlines
  • Able to work with a range of professionals
  • Ability to display attention to detail
  • Team worker
  • Excellent verbal and written communication manner.

Bathodynnau ardystio / achredu cyflogwyr

Fair Employment Charter Status - Aspiring LevelNHS Pastoral Care Quality AwardApprenticeships logoNo smoking policyPositive about disabled peopleInvestors in PeopleArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerDisability confident committedStep into health

Dogfennau i'w lawrlwytho

Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Sam Hall
Teitl y swydd
Deputy Head of Business Services
Cyfeiriad ebost
[email protected]
Rhif ffôn
0151 529 2432
Gwybodaeth i gefnogi eich cais

For further details / informal visits contact:  Sam Hall, 0151 529 2432

Gwneud cais ar-lein nawrAnfonwch hysbysiadau ataf am swyddi gwag tebyg