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Job summary

Main area
Administration
Grade
Band 4
Contract
Permanent: Cross-site working across all sites
Hours
Full time - 37.5 hours per week (Monday - Friday 08:45 - 17:00, 45 mins lunch)
Job ref
287-DTC-140-26
Employer
Liverpool University Hospitals NHS Foundation Trust
Employer type
NHS
Site
Liverpool University Hospitals (all sites)
Town
Liverpool
Salary
£28,392 - £31,157 per annum
Salary period
Yearly
Closing
03/09/2026 23:59

Employer heading

Liverpool University Hospitals NHS Foundation Trust logo

Pharmacy Administrator

Band 4

Job overview

We are looking for an administrator who is self-motivated, demonstrates initiative and manages their administrative workload effectively.  Good communication skills are essential with a variety of stakeholders in the key role of coordinating, organising and providing administrative and secretarial support to a busy Pharmacy Department over multiple sites.

The post is based across all of our sites including the Royal Liverpool University Hospital, Broadgreen Hospital and Aintree University Hospital and the Walton Centre Pharmacy as required.

Please note this vacancy may close early once sufficient number of applications have been received.

Main duties of the job

The Pharmacy Administrator will provide a full secretarial and administrative assistance to the Senior Management Team also providing secretarial and diary management cover to the Chief Pharmacist as required in the absence of the Chief Pharmacist’s Personal Assistant.

The post holder will be required to undertake the full range of administrative duties including co-ordination and management of issues relating to clerical support.

The post holder will maintain all documentation, spreadsheets and filing systems such as sickness reporting/management, annual leave management, using the departmental electronic portal, Health roster and the Trust Electronic Staff Record system. 

Working for our organisation

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital. 

We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women’s NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.

UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond. 

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West. 

Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services. 

For roles at Liverpool Women’s, visit their careers page.

Detailed job description and main responsibilities

The Pharmacy Administrator will provide full secretarial and administrative assistance to the Senior Management Team.

The post holder will supervise as required and deliver clerical services to the Pharmacy Department. They will be an effective member of the department by providing a high standard of clerical services.

The post is based across all of our sites including the Royal Liverpool University Hospital, Broadgreen Hospital and Aintree University Hospital and the Walton Centre as required.

Please see the Job Description for a detailed description of key responsibilities.

Person specification

Skills

Essential criteria
  • IT skills
  • Excellent communication skills
  • The ability to lead and work as part of a team
  • Commitment to completion of work tasks at high standard
  • Ability to work to deadlines
  • Ability to work under pressure and maintain high quality work

Knowledge

Desirable criteria
  • Knowledge of NHS policies

Experience

Essential criteria
  • Demonstrable previous experience in office administration
  • Experience of diary management
Desirable criteria
  • Previous experience supervising staff and training
  • Previous NHS experience at supervisory level

Qualifications

Essential criteria
  • NVQ 3 or ‘A level or equivalent
  • ECDL or equivalent experience using Microsoft Word, Excel and Powerpoint
Desirable criteria
  • Supervisory course

Employer certification / accreditation badges

Fair Employment Charter Status - Aspiring LevelNHS Pastoral Care Quality AwardTrust IDVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleInvestors in PeopleArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Carer confident logo, the employers for carers confident schemeDisability confident committedStep into health

Documents to download

Apply online now

Further details / informal visits contact

Name
Victoria Church
Job title
Senior Office Manager
Email address
[email protected]
Telephone number
0151 706 4593
Additional information

Please email Victoria Church with any enquiries or to arrange an informal site visit.

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