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Job summary

Main area
Administration & Clerical
Grade
Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
287-DTC-77-26
Employer
Liverpool University Hospitals NHS Foundation Trust
Employer type
NHS
Site
Royal Liverpool University Hospitals NHS Trust
Town
Liverpool
Salary
£25,760 - £27,476 per annum
Salary period
Yearly
Closing
15/06/2026 23:59

Employer heading

Liverpool University Hospitals NHS Foundation Trust logo

Band 3 Medical Secretary

Band 3

Job overview

Band 3 Medical Secretary - Across site 

An opportunity has arisen for  an enthusiastic individuals to undertake the role of a Band 3 Medical Secretary based in the Radiology Department, at Liverpool University Hospital Foundation Trust.      

As a member of the administration team, you will ensure a high quality and efficient administration service is provided to staff and service users. 

You will be required to have good written and verbal communication skills, be proficient in IT systems including Microsoft Word, Excel, and E-Mail.   Relevant training will be given for any IT systems you will be required to use in the Radiology department.   

The successful candidates must be able to undertake all administrative duties, be well organised and able to plan their workload and to work on their own initiative, both individually and part of a team.

 

Main duties of the job

Accurate use of patient information.

Ensure all reports are copied to the appropriate professions

Take minutes of meetings, circulating to relevant groups

Attend appropriate training, meetings and education sessions when required

Record and input data onto databases and systems as appropriate.

General office duties. 

Working for our organisation

NHS University Hospitals of Liverpool Group (UHL Group) was formed on 1 November 2024, born from a shared aim to improve the care we provide our communities.

We are one of the largest employers in region, with over 18,900 colleagues who are dedicated to caring for our communities - from birth and beyond.

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services that extend to more than two million people in the North West.

We operate from five hospital sites: Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside, and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to several elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Heart and Chest Hospital provide specialist services in cardiothoracic surgery, cardiology and respiratory medicine, both in the hospital and out in the community. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year.  The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single en-suite bedrooms and mainly focuses on complex planned care and specialist services.

Detailed job description and main responsibilities

Please see attached copy of the job description and personal specification for the Band 3 Medical Secretary 

Person specification

Education/Qualifications

Essential criteria
  • Educated to GCSE/O Level standard/equivalent
  • RSA/OCR Level II or equivalent
  • Word Processing/Audio typing Skills
  • Knowledge of medical terminology and secretarial procedures

Experience

Essential criteria
  • Excellent I.T. skills with knowledge and experience of all Microsoft office packages
  • Experience working in an NHS office environment

Skills/Ability/Knowledge

Essential criteria
  • Excellent communication skills
  • Able to use own initiative and respond to new challenges
  • Self motivated and able to work with limited supervision
  • Manage/prioritise own workload
  • Ability to accurately maintain computerise and manual filing/documentation system
  • Ability to work as part of a team
  • Ability to manage difficult/sensitive situations
  • Ability and willingness to undertake further training as required
Desirable criteria
  • Knowledge of internal PAS system
  • Ability to supervise and motivate a team
  • Time management skills
  • Excellent interpersonal and influencing skills
  • Understanding of Trust internal policies as appropriate

Employer certification / accreditation badges

Fair Employment Charter Status - Aspiring LevelNHS Pastoral Care Quality AwardTrust IDVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleInvestors in PeopleArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Carer confident logo, the employers for carers confident schemeDisability confident committedStep into health

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Carole Williams
Job title
Senior Office Manager
Email address
[email protected]
Telephone number
0151 706 2783
Additional information

Telephone No: 0151 529 5078

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