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Job summary

Main area
HR
Grade
Band 3
Contract
Permanent
Hours
  • Full time
  • Flexible working
  • Home or remote working
37.5 hours per week
Job ref
287-CEF-402-26
Employer
Liverpool University Hospitals NHS Foundation Trust
Employer type
NHS
Site
Williamson House - Wavertree
Town
Liverpool
Salary
£25,760 - £27,476 per annum
Salary period
Yearly
Closing
05/11/2026 23:59

Employer heading

Liverpool University Hospitals NHS Foundation Trust logo

Recruitment Officer

Band 3

Job overview

Recruitment Officer

Band 3

We are looking for someone to join our friendly team on a permanent basis.

If you have strong administrative skills and align your values to ours (Caring, Fair and Innovative) please consider applying! 

A background in recruitment isn't essential however as part of your preparation, you should research the NHS employment check standards. You should ensure your application demonstrates how you meet the criteria as detailed in the person specification. 

Working hours are 37.5 per week Mon – Fri, between 8.30 – 5 with occasional Saturday and evenings covered on a rota basis. This amounts to 2-3 occasions per recruitment officer per year. 

We provide a robust local induction process and following the completion of training and you being able to work independently, we offer hybrid working of up to 2 days working from home. 

You will process recruitment requests for organisations under University Hospitals of Liverpool Group.

Sponsorship is not available for this role.

 

Main duties of the job

You will be part of a professional recruitment service processing end to end recruitment and providing a friendly and helpful service to candidates and managers throughout the Trust.

You will therefore need to have excellent attention to detail,  have a methodical approach to work and have the ability to process high volumes of work on a daily basis.

The post holder will meet with successful candidates to process recruitment checks to ensure quality and safe recruitment into the Trust. You will issue contracts and support the administration of ID cards and Trust smartcards ensuring security protocols are adhered to before granting access. Recruitment Officers also support recruitment events throughout the Trust both on and off-site giving plenty of opportunities to represent the Trust at various events. 

Your IT skills will include standard MS packages and the use of recruitment systems. Knowledge of NHS Jobs, Trac and ESR isn’t essential but is advantageous. Knowledge and experience of DBS requirements is also advantageous.

Working for our organisation

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.

We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women’s NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.

UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond. 

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.

Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.

For roles at Liverpool Women’s, visit their careers page.

Detailed job description and main responsibilities

To undertake the full recruitment process from start to finish including International recruitment, medical, honorary, Bank, volunteers, and general requests.

To ensure appropriate jobs adverts are published on NHS jobs and Trac and when required to publish in external publications in a timely manner. Update relevant social media as required.

To provide support to candidates/Managers throughout their recruitment process keeping them updated with their recruitment status. Build relationships with candidates and line managers.

To administer the distribution of ID/Smart cards and unlock cards in a timely manner.

To follow and keep up to date with current NHS Safer Employment checks.

Administer Certificate of Sponsorship through the relevant Home Office system.

Support Team Leaders and Manager to ensure that the workload is a team effort. Ownership of workload covering other workloads as and when required.

To fully enter all ESR and any other system input and follow any changes and support managers throughout systems and processes.

To support and attend recruitment events / induction.

Follow Trust KPI on Recruitment Service Level Agreement with Trust (follow up and chase managers).

The administration of all different types of Honorary Contracts for all staff.

Train and support new staff and highlight any training issues.

Follow the Recruitment and Selection policy and give advice.

Support the Head of Recruitment in the development and delivery of the Trust’s workforce strategy and related policies and procedures, taking account of the Trust’s performance objectives and other key drivers and challenges.

Person specification

Qualifications

Essential criteria
  • NVQ Level 3 or equivalent / ECDL or equivalent

Experience

Essential criteria
  • Experience of working within a customer service environment and/or dealing with the general public providing admin and advisory services to customers
  • Previous work experience in a team related office environment demonstrating ability to work methodically.
  • Practical experience of using a range of IT software such as Microsoft Office or equivalent (eg. Outlook, Word, Excel, Access, Internet Explorer etc)
  • Experience using ESR or equivalent electronic employee records database. Experience working within the NHS

Skills

Essential criteria
  • Ability to keep and maintain good records and understand the importance of following agreed administrative procedures.
  • Ability to communicate effectively and confidently both verbally and in writing a variety of customers at all levels.
  • Ability to use initiative and to demonstrate self-awareness, asking for support and guidance and escalating complex queries where appropriate

Employer certification / accreditation badges

Fair Employment Charter Status - Aspiring LevelNHS Pastoral Care Quality AwardTrust IDVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleInvestors in PeopleArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Carer confident logo, the employers for carers confident schemeDisability confident committedStep into health

Documents to download

Apply online now

Further details / informal visits contact

Name
Emma Mooney
Job title
Deputy Head of Recruitment
Email address
[email protected]
Telephone number
0151 706 4666

If you have problems applying, contact

Address
L9 7AL
Telephone
0151 706 4666
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