Job summary
- Main area
- Human Resources
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 287-CEF-422-26
- Employer
- Liverpool University Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Aintree & Royal Hospitals
- Town
- Liverpool
- Salary
- £25,760 - £27,476 per annum
- Salary period
- Yearly
- Closing
- 10/11/2026 23:59
Employer heading
HR Co-ordinator
Band 3
Job overview
The successful candidates will join the Business HR Team, providing administrative and coordination support across a range of employee relations and workforce activities.
There are two vacancies available:
• 1 x Full Time HR Coordinator (37.5 hours per week) based at Aintree University Hospital
• 1 x Part Time HR Coordinator (22.5 hours per week) based at the Royal Liverpool University Hospital
Applicants must clearly state within their supporting information which vacancy they wish to be considered for. Due to the differing hours and base locations, candidates will only be considered for the post they express an interest in within their application.
Main duties of the job
Working for our organisation
NHS University Hospitals of Liverpool Group (UHL Group) was formed on 1 November 2024, born from a shared aim to improve the care we provide our communities.
We are one of the largest employers in region, with over 18,900 colleagues who are dedicated to caring for our communities - from birth and beyond.
For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services that extend to more than two million people in the North West.
We operate from five hospital sites: Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside, and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to several elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Heart and Chest Hospital provide specialist services in cardiothoracic surgery, cardiology and respiratory medicine, both in the hospital and out in the community. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single en-suite bedrooms and mainly focuses on complex planned care and specialist services.
Detailed job description and main responsibilities
Manage and maintain HR document control processes, ensuring accurate records, version control and audit trails are maintained.
Provide comprehensive administrative support across a range of HR processes, ensuring work is progressed efficiently and within agreed timescales.
Co-ordinate employee relations, attendance management, capability, grievance, disciplinary and appeal meetings, including diary management, issuing invitations arranging venues and preparing documentation.
Proactively schedule review meetings, hearings and panels, managing availability and ensuring compliance with policy timelines.
Undertake administrative quality checks of case management documentation, including sickness absence and hearing packs, ensuring information is complete, accurate and ready for review.
Draft routine HR correspondence including meeting invitations, outcome letters, and related documentation, using approved templates.
Attend meetings as required, producing accurate minutes, action logs and records from notes, recordings and approved transcriptions.
Maintain case management systems, action trackers and electronic records, monitoring deadlines and following up outstanding actions.
Review and distribute routine HR reports, including sickness absence, flexible working, visas, PINS, and other workforce information, escalating concerns and obtaining updates from managers where required.
For full details, please refer to the attached job description
Person specification
Qualifications
Essential criteria
- GCSE English Language & Maths or equivalent
Experience
Essential criteria
- Demonstrable previous document/system control experience
Desirable criteria
- Knowledge of NHS and/or Project Management environment advantageous
- Experience of using computer programmes such as PageTiger, Veyond and Menti
Knowledge
Essential criteria
- Thorough knowledge of MS Office software packages including Outlook
- Excellent knowledge and understanding of MS Word and associated packages. Must possess fast, accurate typing skills
Desirable criteria
- Advanced Word, Excel, PowerPoint, Database Management, Project Office software e.g. MS Project Standard
Skills
Essential criteria
- Able to prioritise workload and have the ability to multitask
- Excellent interpersonal skills, the ability to communicate effectively with all members of the Project Team and Trust, and externally with project advisors
- Must be a self starter who will approach tasks in a co-ordinated manner and with sensitivity, thus ensuring tasks are completed efficiently and are on target, with minimal supervison
- Excellent telephone manner, a confident nature and remain calm in a crisis
Desirable criteria
- Ability to produce documents to a high standard
Documents to download
Further details / informal visits contact
- Name
- Joanne Owens or Rachel Chong
- Job title
- HR Manager
- Telephone number
- 0151 706 5336
- Additional information
If you have problems applying, contact
- Address
-
L9 7AL
- Telephone
- 0151 706 4666
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