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Job summary

Main area
Pharmacy
Grade
Band 5
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
287-DTC-186-26
Employer
Liverpool University Hospitals NHS Foundation Trust
Employer type
NHS
Site
Royal Liverpool Hospital
Town
Liverpool
Salary
£32,073 - £39,043 per annum
Salary period
Yearly
Closing
26/11/2026 23:59

Employer heading

Liverpool University Hospitals NHS Foundation Trust logo

Project Co-ordinator

Band 5

Job overview

The Pharmacy Project Co-ordinator role is responsible for supporting and co-ordinating a range of projects to ensure the successful implementation of new systems, processes, and ways of working across the service.

The post holder will work across the pharmacy portfolio to plan, monitor, and deliver project activities within agreed timescales, while managing risks, maintaining documentation, and supporting stakeholder engagement.  

The Project Co-ordinator will also provide administrative support to the Pharmacy Office Manager and project teams.

Main duties of the job

Coordinate project tasks and activities across the pharmacy portfolio.     

Support departments with planning and implementing new systems and processes.

Maintain project plans, reports, and documentation using Microsoft applications.

Monitor project progress, identify risks and issues, and escalate concerns as required.  

Engage with stakeholders and staff at all levels to support change management and project delivery.

Schedule and support project meetings, workstreams, and communications.

Provide wider administrative support to the Pharmacy Office Manager and project teams.

Supporting service redesign and workflow improvements.

Assisting with business continuity planning.

Data collection, analysis, and project reporting.

Supporting audits, service improvement, and quality initiatives.

Providing advice, guidance, and training where appropriate.

Developing and maintaining project management processes and documentation.

 

 

Working for our organisation

NHS University Hospitals of Liverpool Group (UHL Group) was formed on 1 November 2024, born from a shared aim to improve the care we provide our communities.

We are one of the largest employers in region, with over 18,900 colleagues who are dedicated to caring for our communities - from birth and beyond.

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services that extend to more than two million people in the North West.

We operate from five hospital sites: Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside, and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to several elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Heart and Chest Hospital provide specialist services in cardiothoracic surgery, cardiology and respiratory medicine, both in the hospital and out in the community. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year.  The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single en-suite bedrooms and mainly focuses on complex planned care and specialist services.

Detailed job description and main responsibilities

The Project Co-ordinator is responsible for supporting the delivery of Pharmacy projects by coordinating activities, maintaining project documentation, monitoring progress and supporting the implementation of new systems and processes.
 
The role works closely with the pharmacy portfolio, service leads and stakeholders to ensure projects are delivered on time, within budget and to the required quality standards.  Co-ordinate and support Pharmacy transformation and improvement projects.   Develop and maintain project plans, reports and documentation.   Monitor project progress, risks and issues, escalating concerns where required.   Support stakeholder engagement, communications and change management activities.   Assist with project meetings, implementation planning and deployment activities.   Collect, analyse and report project data to support decision-making and governance requirements.   Support service improvement initiatives, audits and business continuity planning.   Provide wider administrative support across the Pharmacy Directorate as required.

Person specification

Qualifications

Essential criteria
  • Degree or equivalent
Desirable criteria
  • PRINCE2 Foundation certificate

Experience

Essential criteria
  • Computer literacy Windows based computing
Desirable criteria
  • Experience of Project Management, e.g. PRINCE2
  • Planning courses and training schedules
  • Process Mapping
  • Preparation of standard project documentation – preferably using PRINCE 2
  • Experience of working in a NHS environment

Knowledge

Essential criteria
  • Knowledge of IT and Microsoft packages
Desirable criteria
  • Data Protection principles and NHS confidentiality requirements

Skills

Essential criteria
  • Ability to interpret requirements, deployment schedules and expected benefits of projects
  • Teaching and presentational skills
  • Organisational skills
  • Planning and Prioritisation
  • Ability to communicate effectively at all levels and across organizational boundaries – both written and verbal

Other

Essential criteria
  • Tactful, diplomatic
  • Able to manage own time and work unsupervised

Employer certification / accreditation badges

Fair Employment Charter Status - Aspiring LevelNHS Pastoral Care Quality AwardTrust IDVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleInvestors in PeopleArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Carer confident logo, the employers for carers confident schemeDisability confident committedStep into health

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.

Documents to download

Apply online now

Further details / informal visits contact

Name
Victoria Church
Job title
Senior Office Manager
Email address
[email protected]
Telephone number
0151-706-4593
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