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Job summary

Main area
Pharmacy Services
Grade
NHS AfC: Band 5
Contract
Permanent: Monday to Friday 08:45 - 17:00, 45 mins lunch break. Cross-site working over all Liverpool sites, as required.
Hours
Full time - 37.5 hours per week
Job ref
287-DTC-31-25
Employer
Liverpool University Hospitals NHS Foundation Trust
Employer type
NHS
Site
Royal Liverpool Hospital
Town
Liverpool
Salary
£31,049 - £37,796 per annum
Salary period
Yearly
Closing
21/09/2025 23:59

Employer heading

Liverpool University Hospitals NHS Foundation Trust logo

Personal Assistant to Chief Pharmacist

NHS AfC: Band 5

Job overview

We are looking for an exceptional and experienced Personal Assistant to provide a high quality, professional and confidential Personal Assistant service to the Chief Pharmacist, Clinical Director for Medicines Optimisation.  A proven track record of working at the level of a Personal Assistant/ Secretary or equivalent is essential.

Dynamic with flexible approach to working across our hospitals the successful candidate should like managing a challenging diary and competing priorities.

Main duties of the job

The Personal Assistant will provide a comprehensive senior administrative and personal assistant service.

The postholder will undertake the full range of senior administrative duties including complex diary management across multiple sites, management of information and systems, research and preparation of documentation and support effective planning for meetings and events.

This must support effective time management in addition to attendance at one of 6 sites where appropriate and will require proactive management to support site requirements both within pharmacy and executive teams and governance frameworks.

Taking a lead or supporting role in specific activities and schemes of work to support achievement of Projects and Service objectives.

Working for our organisation

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.

We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women’s NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.

UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond. 

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.

Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.

 For roles at Liverpool Women’s, visit their careers page.

Detailed job description and main responsibilities

Please see the Job Description for a detailed description of key responsibilities.  For more information, please contact [email protected].

Person specification

Other

Essential criteria
  • Proactive approach to improvements & changes in services
  • Willingness and motivation to learn and self develop
  • Confident, positive and friendly approach when dealing with colleagues and customers
  • Team Worker with the ability to work flexibly with colleagues

Experience

Essential criteria
  • Comprehensive experience working as a Senior Administrator or Personal Assistant at Director / Senior Management Level
  • Experience of producing detailed written reports and presentations (including written and statistical information) using Microsoft Word, Excel and Power Point
  • Experience of administering and coordinating activities to plan for substantial projects involving a range of stakeholders
  • Experience of planning, organizing and recording meetings and events
Desirable criteria
  • NHS Experience

Qualifications

Essential criteria
  • Degree Level Education or equivalent experience
Desirable criteria
  • Evidence of commitment and activities to Continuing Development
  • IT Qualification

Knowledge

Essential criteria
  • Broad range of IT skills including Word, Excel, Powerpoint, Email, internet and local information systems
  • Understanding of the importance & requirements of Data Protection and Confidentiality
Desirable criteria
  • Knowledge of the NHS Strategies and Initiatives

Skills

Essential criteria
  • Ability to communicate effectively and confidently both verbally and in writing
  • Ability to build and develop effective working relationships with a variety of internal and external customers at all levels
  • Excellent interpersonal and organizational skills
  • Ability to maintain and manage accurate records of projects and initiatives
  • Ability to use initiative and cope well under pressure
  • Ability to seek solutions to customer queries using internal and external sources available
  • Ability to manage time effectively through planning, organization & prioritising of workload
  • Ability to take full responsibility for delivering on work streams to agreed quality standards and with timescales

Employer certification / accreditation badges

Fair Employment Charter Status - Aspiring LevelNHS Pastoral Care Quality AwardTrust IDVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleInvestors in PeopleArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Carer confident logo, the employers for carers confident schemeDisability confident committedStep into health

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.

Documents to download

Apply online now

Further details / informal visits contact

Name
Chris Astbury
Job title
Transformation Pharmacist
Email address
[email protected]
Telephone number
0151 706 4559
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