Job summary
- Main area
- Supply
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 287-CEF-269-25
- Employer
- Liverpool University Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- LUHFT
- Town
- Liverpool
- Salary
- £24,937 - £26,598 per annum
- Salary period
- Yearly
- Closing
- 27/10/2025 23:59
Employer heading

Supply Chain Assistant
Band 3
Job overview
To Provide end to end stock control solution to the Trust in accordance with Trust Procedures
Re-ordering, replenishment and advice on stock holding to service users across the Trust and other organisations which the Trust has a service level agreement.
To provide advice and guidance to end users using e-procurement systems.
To assist in identifying savings and cost reduction opportunities.
To ensure compliance with UK procurement legislation, Trust Standing Financial Instructions and NHS Procurement Guidance
Main duties of the job
To provide an end to end stock control solution to the Trust in accordance with Trust Procedures.
Re-ordering, replenishment and advice on stock holding to service users across the Trust and other organisations which the Trust has a Service Level Agreement.
To provide advice and guidance to end users using e-procurement systems.
To assist in identifying savings and cost reduction opportunities.
To ensure compliance with UK procurement legislation, Trust Standing Financial Instructions and NHS Procurement Guidance.
Working for our organisation
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.
The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.
It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
To hear more about our achievements click here https://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf
Follow us on Social Media:
Facebook – Liverpool University Hospitals Careers
Instagram - @LUHFTcareers
Twitter - @LUHFTcareers
Detailed job description and main responsibilities
To provide a stock control system , including stock rotation, re-ordering and replenishment service for an agreed range of consumables used by customers and to support end users in accordance with Trust policies.
To provide a first check on the quality of the goods received and to report any obvious damage or discrepancies in accordance with Trust procedures.
To check the accuracy of the supporting documentation of delivered goods.
To receipt goods on e-procurement systems where this is not automated.
To off load deliveries and restock storage areas to agreed levels within ward departments and central store areas.
Break down cages for collection in line with agreed procedures.
To re-order the agreed range of goods to the predetermined stock levels by utilising the electronic ordering system used within the Trust.
To act as a focal point for service users on issues relating to materials management for goods delivered.
To handle customer enquiries and work with internal and external customers to provide advice and support to their enquiries , ensuring their needs are responded to and met.
To be able to produce reports and use statistical analysis in order to advise Trust budget holders on annual spend and reporting formally on the implications of supplier and product changes, evaluation of financial and purchasing data. This will include the evaluation process of 13 weeks usage figures.
To dispose of waste packaging in line with trust waste management policy
Provide a service to customers throughout the Trust and external customers in a timely and convenient manner.
To assist with any specific project work on behalf of the Supply Chain Team Leader.
Liaise and work with procurement staff and service users
To identify the cost implications of budget pressures to budget holders on a regular basis.
To help develop the service to customers in response to their requirement and changes within the Trust and external markets.
Achieve stakeholder support and sign off to any changes in the service provided.
Work with end users to offer advice on alternative products and or stock solutions.
To achieve sign off on prospective benefits enabling Trust Stakeholders to contribute to the cost improvement programme.
To develop the service to meet the changing requirements of customers and the external market.
To provide advice to users in respect of the procurement process, including UK procurement regulations.
To liaise with stakeholder/project and key Trust Departments.
To work closely with the National, Regional Procurement Authorities and NHS Supply Chain.
To provide full procurement information
Work with Finance staff to ensure recharges and discrepancies are reported in a timely manner and returns are dealt with as directed by NHS Supply Chain or external supliers
Establish budgetary understanding at the commencement of a project and advising budget holders on purchase costs and best value procurement routes.
Responsible for the monitoring and reporting of outcomes incl. savings against forecast.
Maintain effective records at all stages
To be responsible for the production and update of your own personal development plan
Participate in training activities to ensure any changes in technology and work practices are known and understood.
Ensure that the work areas area clean, tidy , safe and secure
To take all reasonable measures to ensure own safety and that of colleagues and visitors in accordance with Trust policies and procedures.
To comply with Manual Handling Regulations, COSHH regulations and the Health and safety at work Act.
To comply with the waste policy of the trust in removal and disposal of discarded packaging.
To carry out any other duties appropriate to the grade as the Supply Chain Manager may allocate from time to time.
Person specification
Qualifications
Essential criteria
- 5 GCSE’s (A-C) or equivalent including Maths and English Language
- Previous logistics and stock control experience in a fast-moving consumables environment
Desirable criteria
- NVQ Level or equivalent in Stores Management/Customer Services
- Previous Experience working in a Logistics and/or Ward environment
Experience
Essential criteria
- To understand the role of materials management and provide advice and guidance to budget holders on the impact of increasing/decreasing stock levels and/or introducing product changes.
- Ability to effectively manage discrepancies, incorrect deliveries and notify suppliers/finance of any adjustments
Desirable criteria
- Customer services experience
Knowledge
Essential criteria
- Ability to utilise Trust e-Procurement systems competently.
- Knowledge and experience of Stock Control Systems
- Experience in providing statistical analysis effectively
- Basic knowledge of EU Procurement Rules
Skills
Essential criteria
- To undertake duties including repetitive lifting and carrying weights in accordance with Manual Handling Procedures
- Good communication skills
- Enthusiastic
- Develop and support ideas for change
- Ability to follow instructions
- Ability to work to timetables/deadlines
- Ability to work as part of a team
- A commitment to working flexibly to meet the requirements of the department.
Desirable criteria
- Full, Clean Driving Licence
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Claire Duffy
- Job title
- Head of Supply Chain
- Email address
- [email protected]
- Telephone number
- 07827899010
List jobs with Liverpool University Hospitals NHS Foundation Trust in Administrative Services or all sectors