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Job summary

Main area
Medical Education
Grade
Band 2
Contract
16 months (Fixed Term)
Hours
Part time - 30 hours per week
Job ref
159-LWH-12-26
Employer
Liverpool Women's NHS Foundation Trust
Employer type
NHS
Site
Liverpool Women's NHS Foundation Trust
Town
Liverpool
Salary
£24,465 per annum
Salary period
Yearly
Closing
17/02/2026 23:59

Employer heading

Liverpool Women's NHS Foundation Trust logo

Medical Education Administrator

Band 2

Liverpool Women’s NHS FT became part of NHS University Hospitals of Liverpool Group (UHLG) in November 2024, following the coming together with Liverpool University Hospitals NHS FT. UHLG was born from a shared aim to improve the care we provide to our patients.

UHLG is one of the largest employers in the region, with over 16,800 colleagues who are dedicated to caring for our communities - from birth and beyond. For the 630,000 people across Merseyside, UHLG is also their local NHS, providing general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.

At Liverpool Women’s Hospital, each year we deliver approximately 7,500 babies, carry out around 50,000 gynaecological inpatient and outpatient procedures, care for over 1,000 poorly and premature newborns, perform around 1,000 IVF cycles, and conduct over 4,000 genetic appointments.

We believe that this, along with a strong dedication to research and innovation, makes us the specialist health provider of choice in Europe for women, babies and families.

Liverpool Women’s has an excellent reputation and is a centre of excellence. It is an exciting environment to work in and a great place to develop your career for many years to come.

We invite you to review why Liverpool Women's Hospital is a great place to work:  https://vimeo.com/556197652 

We reserve the right to close any vacancies from further applications when we have received sufficient applications from which to make a shortlist. Please ensure you apply without delay if you wish to be considered for this role.

Job overview

The post holder will provide an efficient administration and co-ordination service to the Medical Education Team, including ESR inputting and reporting, minute taking, e-learning support, supporting the undergraduate students and developing and maintaining systems to support the quality of medical education and training in the Trust.

Main duties of the job

To Provide general administrative support for the Medical Education Team. Communicate with Trust staff, students and external customers interested in undertaking educational courses, dealing with enquiries, and giving information.  Provide administrative support for any meetings deemed relevant, including producing minutes and agendas. Provide cover for the Undergraduate Medical Education Coordinator in relation to student support. Administrative support for the Doctors Teaching and Induction Programme. Monitor and support the Consultant and Trainee Mandatory Training by recording and inputting training on ESR and chase up training. Provide administrative support with the Consultant Study Leave process by populating spreadsheets and sending out approval letters. Set up training rooms and clinical skills laboratory for teaching sessions and clear away equipment

Working for our organisation

Liverpool Women’s NHS FT became part of NHS University Hospitals of Liverpool Group (UHLG) in November 2024, following the coming together with Liverpool University Hospitals NHS FT. UHLG was born from a shared aim to improve the care we provide to our patients.

UHLG is one of the largest employers in the region, with over 16,800 colleagues who are dedicated to caring for our communities - from birth and beyond. For the 630,000 people across Merseyside, UHLG is also their local NHS, providing general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.

At Liverpool Women’s Hospital, each year we deliver approximately 7,500 babies, carry out around 50,000 gynaecological inpatient and outpatient procedures, care for over 1,000 poorly and premature newborns, perform around 1,000 IVF cycles, and conduct over 4,000 genetic appointments.

We believe that this, along with a strong dedication to research and innovation, makes us the specialist health provider of choice in Europe for women, babies and families.

For roles at Liverpool University Hospitals, visit their careers page.

UKVI guidelines prohibits sponsorship for all Band 2 posts. Guidelines state that many non-clinical posts are not eligible for sponsorship. Please use UKVI guidance on Skilled Worker Visas to determine your eligibility for sponsorship if you were to gain a conditional offer for this role.

https://www.gov.uk/skilled-worker-visa/your-job

Detailed job description and main responsibilities

To Provide general administrative support for the Medical Education Team. Communicate with Trust staff, students and external customers interested in undertaking educational courses, dealing with enquiries, and giving information.  Provide administrative support for any meetings deemed relevant, including producing minutes and agendas. Provide cover for the Undergraduate Medical Education Coordinator in relation to student support. Administrative support for the Doctors Teaching and Induction Programme. Monitor and support the Consultant and Trainee Mandatory Training by recording and inputting training on ESR and chase up training. Provide administrative support with the Consultant Study Leave process by populating spreadsheets and sending out approval letters. Set up training rooms and clinical skills laboratory for teaching sessions and clear away equipment

Person specification

Education / Qualifications

Essential criteria
  • ECDL/MS Office Qualifications or equivalent
  • GCSE English and Maths grade C above or equivalent

Experience

Essential criteria
  • Minimum of 1 years’ experience working in an office environment in a supporting role
  • Experience of a range of administration/secretarial procedures
  • Experience of producing standard documents in Word, Excel and PowerPoint
Desirable criteria
  • Previous NHS experience
  • Experience of working with and maintaining electronic information systems, ie databases

Knowledge, Skills & Abilities

Essential criteria
  • Demonstrate high levels of customer service
  • Able to maintain the quality of own work, and to meet timescales and deadlines
  • Able to communicate clearly at all levels of the organisation both verbally and in writing
  • Competent in using MS Office packages
  • Ability to prioritise workload and meet deadlines
  • Able to solve problems and work on own initiative
  • Act in ways that support equality and value diversity

Additional Requirements

Essential criteria
  • Works well as part of a team
  • Adapts well with change
  • Punctual and flexible across hours of work

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardVeteran AwareApprenticeships logoInvestors in People: GoldCare quality commission - GoodMindful employer.  Being positive about mental health.Disability confident employerArmed Forces Covenant Bronze Award

Applicant requirements

The postholder will have regular contact with vulnerable people and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.

Documents to download

Apply online now

Further details / informal visits contact

Name
Kathryn Franey
Job title
Head of Education, Learning and Development
Email address
[email protected]
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