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Job summary

Main area
Administration
Grade
NHS AfC: Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
409-7637018
Employer
Mersey and West Lancashire Teaching Hospitals NHS Trust
Employer type
NHS
Site
Whiston Hospital
Town
Prescot
Salary
£28,392 - £31,157 per annum pro rata
Salary period
Yearly
Closing
26/06/2026 23:59

Employer heading

Mersey and West Lancashire Teaching Hospitals NHS Trust logo

Personal Medical Secretary - Cellular Pathology

NHS AfC: Band 4

After applying via NHS Jobs, your submitted application will be imported into our preferred Third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post you are agreeing to "name of trust" transferring the information contained in this application to its preferred applicant management system. If you are appointed to a post information will also be transferred into the national NHS Electronic Staff Records system.

Job overview

To provide a comprehensive secretarial service to the Consultant Pathologists, their junior medical staff and the Departmental Manager in the Cellular Pathology Department assisting with the organisation of their workloads.

Manage your workload and co-ordinate activities with other medical secretaries to ensure that an efficient service is provided.

 Carry out duties in such a way as to make a direct and positive contribution to the organisation of the work.  It is essential that you  exercise initiative commensurate with the role and it is vital that confidentiality is maintained at all times.

The JD & PS are currently under AfC review and are subject to change.

Main duties of the job

Please see attached documents of full detailed job description and person specification relating to Personal Medical Secretary within Cellular Pathology.

Working for our organisation

Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 dedicated and skilled staff across 21 sites.

Our services:

Acute Care

Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.

Primary Care

Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.

Community Services

Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.

Specialist Regional Services

We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.

Achievements:

  • Rated Outstanding by CQC Inspection August 2018
  • Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
  • National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme.

You will be expected to undertake the Trusts' commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults. 

Detailed job description and main responsibilities

Please see attached documents of full detailed job description and person specification relating to Personal Medical Secretary within Cellular Pathology.

Person specification

Qualifications

Essential criteria
  • RSA/OCRIII typing or equivalent
  • Work processing skills
  • Audio-typing skills
  • Knowledge of medical terminology
Desirable criteria
  • AMSPAR or equivalent experience
  • Shorthand skills/speed writing

Experience

Essential criteria
  • 2 years’ experience as medical secretary
  • Excellent IT skills with knowledge of experience of Microsoft office products
Desirable criteria
  • Previous experience within the NHS

Skills

Essential criteria
  • Self-motivated and able to work with limited supervision
  • Ability to manage difficult/sensitive situations
  • Able to use own initiative and manage/prioritise own workload
  • Excellent communication skills
  • Ability to accurately maintain computerised and manual filing/documentation system
  • Ability to work as part of a team
Desirable criteria
  • Knowledge of Hospital IT systems

Other

Essential criteria
  • Able to work the hours and duties required by the post
  • Able to adopt flexible approach when required
  • Excellent interpersonal skills
  • Ability to build and maintain good working relationships within a team
  • Comply with Trust policies and procedures
  • Understanding of confidential nature of role and awareness of Data Protection Act
  • Ability to withstand pressures of work

Employer certification / accreditation badges

Nursing TimesApprenticeships logoDisability confident leaderArmed Forces Covenant Gold AwardNavajo - Merseyside and CheshireCare quality commission - OutstandingDying to Work CharterStep into healthHappy to Talk Flexible WorkingNHS Rainbow Badge - BronzeDefence Employer Recognition Scheme (ERS) - GoldPeople Promise

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Lindsey Baker Dora
Job title
Pathology Administration Manager
Email address
[email protected]
Telephone number
0151 290 4123
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