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Job summary

Main area
Administration
Grade
NHS AfC: Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
409-7652583
Employer
Mersey and West Lancashire Teaching Hospitals NHS Trust
Employer type
NHS
Site
Whiston Hospital
Town
Prescot
Salary
£27,485 - £30,162 Per Annum (Pro Rata, If Part Time)
Salary period
Yearly
Closing
09/02/2026 23:59
Interview date
25/02/2026

Employer heading

Mersey and West Lancashire Teaching Hospitals NHS Trust logo

Rota Co-Ordinator - Medicine & Urgent Care Division

NHS AfC: Band 4

After applying via NHS Jobs, your submitted application will be imported into our preferred Third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post you are agreeing to "name of trust" transferring the information contained in this application to its preferred applicant management system. If you are appointed to a post information will also be transferred into the national NHS Electronic Staff Records system.

Job overview

An exciting opportunity has come available for a Rota Co-ordinator in the Medical and Urgent Care division.

The postholder will have overall operational responsibility for ensuring that the Medicine & UEC Division has sufficient medical cover to meet service demand.

The post holder will work closely with the Medicine & UEC Division management and clinical teams to ensure that all medical rotas with the division are EWTD and new deal compliant and produced in a timely and efficient manner utilising both existing and temporary staff in the most appropriate and cost effective manner.

Main duties of the job

The successful post holder will have overall responsibility for ensuring that the Care Group has sufficient medical cover to meet the service demands. You will work closely with Medical and Urgent Care Group Management and Clinical teams to ensure that all medical rotas within the Care Group are compliant and produced in a timely manner, utilising both existing and temporary staff in the most appropriate and cost-effective manner.

You will provide an efficient service to the Trust, ensuring robust plans are in place to develop and improve the administrative role in line with new medical rota practices. This role is challenging and demanding and will require excellent time management, interpersonal and organisation skills.

You must be able to prioritise their own workload and will require a flexible approach to their duties and cross cover the Medicine Rota Co-ordinator as and when required. You must be able to communicate effectively with staff at all levels within the organisation and be responsible in ensuring optimum use of physical capacity throughout medical teams to deliver service needs.

Working for our organisation

Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites.

We strongly believe that the communities we serve should all have access to Five Star Patient Care.

Our services:

Acute Care

Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.

Primary Care

Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.

Community Services

Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.

Specialist Regional Services

We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.

Achievements:

  • Rated Outstanding by CQC Inspection August 2018
  • Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
  • National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme

Detailed job description and main responsibilities

KEY DUTIES

  • Design, prepare and publish the medical on call rota, inclusive of POD Rota within the Medicine & UEC Division within agreed timescales.
  • To support the design and maintenance of medical on call rotas, inclusive of POD Rotas, in line with the relevant medical terms and conditions of employment and the needs of the service.
  • Co-Ordinate the provision of medical cover to provide short, medium and long-term solutions including medical cover out of hours across the Medicine & UEC Division.
  • Work closely with staffing solutions, HR to indicate any temporary medical locum cover required once all alternative options have been exhausted
  • Adhere to all trust and nationally agreed rules / terms and conditions around the use of bank and agency staff
  • Monitoring of the use of annual and study leave for all doctors ensuring that the correct level of cover is provided at all times. This would also include the arrangement of cover during examination and junior doctor rotation.
  • Be the main point of contact for all junior doctors rotating to trust including the co-ordination of the bleeps and to attend Grand Round and other relevant induction sessions.
  • Liaise with staffing solutions, HR to arrange payment for any additional sessions undertaken inclusive of all medical grades.
  • Escalate complex queries to Associate Directorate Manager / Assistant Directorate Manager.

Person specification

Qualifications

Essential criteria
  • Educated to Diploma Level or Equivalent
Desirable criteria
  • NVQ Level 3 Business Administration or higher

Knowledge & Experience

Essential criteria
  • Experience of liaising with medical staff in an NHS setting
  • Experience of maintaining robust electronic systems
Desirable criteria
  • Experience of Medical Rota Management
  • Experience of producing on-call rotas

Skills

Essential criteria
  • IT Literate including Microsoft Outlook, Word Excel & Access
  • Excellent communication skills with the ability to adapt to the stakeholder audience
  • Ability to work on own initiative and schedule work to meet deadlines
  • Ability to work within a busy environment and under pressure
  • Ability to prioritise, take ownership and manage workload
  • Flexible attitude towards work, tasks and changing priorities

Other

Essential criteria
  • Ability to work as part of a larger team
  • Flexible to meet to needs of the service

Employer certification / accreditation badges

Nursing TimesApprenticeships logoDisability confident leaderArmed Forces Covenant Gold AwardNavajo - Merseyside and CheshireCare quality commission - OutstandingDying to Work CharterStep into healthHappy to Talk Flexible WorkingNHS Rainbow Badge - BronzeDefence Employer Recognition Scheme (ERS) - GoldPeople Promise

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Kelly Chadwick
Job title
Associate Directorate Manager - Medical Resourcing
Email address
[email protected]
Telephone number
0151 290 4579
Additional information

If you require an informal chat about this vacancy or any further information, please do not hesitate to e-mail me on [email protected] 

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