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Job summary

Main area
Adminstration
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
  • Full time
  • Part time
37.5 hours per week (Willing to accept part time hours)
Job ref
409-7022731
Employer
Mersey and West Lancashire Teaching Hospitals NHS Trust
Employer type
NHS
Site
Southport and Formby District General Hospital
Town
Southport
Salary
£24,937 - £26,598 per annum pro rata
Salary period
Yearly
Closing
31/07/2025 23:59

Employer heading

Mersey and West Lancashire Teaching Hospitals NHS Trust logo

Data Administrator (Sexual Health)

NHS AfC: Band 3

After applying via NHS Jobs, your submitted application will be imported into our preferred Third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post you are agreeing to "name of trust" transferring the information contained in this application to its preferred applicant management system. If you are appointed to a post information will also be transferred into the national NHS Electronic Staff Records system.

Job overview

Sefton Sexual Health Service is a community integrated sexual health service delivering a Hub and Spoke model across Sefton.  

Mersey and West Lancashire Teaching Hospitals NHS Trust  are looking for a Data Administrator to join the team at Southport and support all aspects of coding and mandatory data submissions within the service.

We offer a full range of sexual health services including testing and treatment of sexually transmitted infections (STIs) and contraception.

The successful candidate will be able to demonstrate excellent interpersonal and communication skills and will have the ability to forge and maintain good working relationships with administrative, nursing and medical colleagues all of whom are valued members of our team.

This post is subject to  Standard DBS clearance

Interviews will take place on 14th August

Please note this vacancy may close early if sufficient applications are received.

Main duties of the job

The post holder will support Health Advisors with results management within the sexual health service

The post holder will develop an in depth knowledge and understanding of all sexual health mandatory datasets and be responsible for the cleansing of data within the sexual health service prior to validation and submission.

The post holder will work closely with the Health Adviser team and be responsible for minute taking at team meetings

The post holder will support The Health Improvement Team with the administration of the National Chlamydia Screening Programme in Sefton

Working for our organisation

Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 dedicated and skilled staff across 21 sites.

We strongly believe that the communities we serve should all have access to Five Star Patient Care.

Our services:

Acute Care

Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.

Primary Care

Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.

Community Services

Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.

Specialist Regional Services

We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.

Achievements:

  • Rated Outstanding by CQC Inspection August 2018
  • Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
  • National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme

Detailed job description and main responsibilities

 Accurate inputting of data onto Electronic Patient Record

Investigate queries in relation to GUMCAD/SRHAD

Ensure timely provision of data to the Information to ensure the production of operational performance reports and KPIs

Interrogation of the sexual health computer system to ensure correct attendance type, activity and diagnoses attributed to episodes of care/attendance.

Contribute to the development of a data quality culture in the sexual health service by highlighting data issues, working to develop solutions and ensuring routine audit/validation of all data communicating data quality issues in SRHAD/GUMCAD to all staff and senior management through verbal or written means

Link with other Trust colleagues to enable an integrated view of performance to be taken

Contribute to the local and national audit requirements of the service

Supports all report production by working closely with the information team and service manager

To be responsible for minute taking in Health Adviser team meetings

Works closely with the Health Adviser team in relation to results management within the sexual health service

To acts as System Administrator for sexual health computer system and have thorough knowledge of all its functions and be the first point of contact for departmental IT issues in the absence of the Sexual Health Administration Manager

Be the first point of contact for all data reporting internally

Deal with telephone enquiries from sexual health staff in relation to GUMCAD/SRHAD coding

Person specification

Our Values

Essential criteria
  • We are Kind
  • We are Open
  • We are Inclusive

Qualifications

Essential criteria
  • Educated to GCSE Level or equivalent at Grade A-C in Maths and English
  • RSA Typing II or equivalent
  • RSA Word Processing III or equivalent
  • NVQ 2 or equivalent in Business administration

Knowledge and Experience

Essential criteria
  • Knowledge and experience of Microsoft Office packages
  • Experience of attending meetings, preparation of agendas and taking and typing up of minutes
  • Experiencing of handling /inputting results and or data onto electronic patient record
  • Experience of working with data or information
  • Knowledge and experience of sexual health mandatory reporting
  • Previous experience working in sexual health service or NHS background
  • Working knowledge of the use of information systems to manage data confidentially in the NHS.

Skills

Essential criteria
  • Knowledge and experience of Microsoft Office packages
  • Ability to communicate effectively
  • Ability to work on own initiative and as a member of a team
  • Ability to prioritise and work to deadlines
Desirable criteria
  • Ability to train staff in sexual health IT systems and processes

Other

Essential criteria
  • Physical dexterity required for keyboard skills
  • Required to change from one activity to another as per main duties and responsibilities
  • Ability to maintain high levels of concentration for prolonged periods of time whilst subject to interruptions from colleagues
  • The post holder will require the ability to work under pressure, often to multiple deadlines
  • Required to spend most of the working day sitting in front of a VDU and /or periods of time on the telephone
  • May be required to work in other sites across Sefton

Employer certification / accreditation badges

Nursing TimesApprenticeships logoDisability confident leaderArmed Forces Covenant Gold AwardNavajo - Merseyside and CheshireCare quality commission - OutstandingDying to Work CharterStep into healthHappy to Talk Flexible WorkingNHS Rainbow Badge - BronzeDefence Employer Recognition Scheme (ERS) - GoldPeople Promise

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Lynne Hindle
Job title
Sexual Health Service Manager
Email address
[email protected]
Telephone number
07584462376
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